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Graduate Program Coordinator Jobs in Madison, WI

Wisconsin

GME Program Manager

Madison, WI

Graduate Medical Education Program Manager Job Summary: The Department of Radiology, University of ... Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates ...

Attic Angel Community

Marketing Intern

Middleton, WI · On-site

$15 - $20/hr

Support marketing campaigns by coordinating tasks, organizing information and assisting with ... Current enrollment in an undergraduate or graduate program in Marketing, Communications, Business ...

New

Attic Angel Community

Marketing Intern

Middleton, WI

$15.50 - $20.50/hr

Support marketing campaigns by coordinating tasks, organizing information and assisting with ... Current enrollment in an undergraduate or graduate program in Marketing, Communications, Business ...

New

Wisconsin

Career Development Coordinator

Madison, WI · On-site

A minimum of 1 year of professional experience (may include equivalent undergraduate or graduate ... programs, ideally within a student-facing or academic setting * Demonstrated ability to ...

Wisconsin

Outreach Specialist

Madison, WI · On-site

$55K/yr

... graduate program preparation. * Experience in event planning, coordination, and execution (scheduling learner activities, coordinating programs and events, preparing professional documents and ...

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Graduate Program Coordinator information

See Madison, WI salary details

$28.7K

$55.4K

$95.7K

How much do graduate program coordinator jobs pay per year?

As of Aug 7, 2026, the average yearly pay for graduate program coordinator in Madison, WI is $55,394.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,300.00 and $62,500.00 per year, depending on experience, location, and employer.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and attention to detail are also important for success in this role.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.
What are the most commonly searched types of Graduate Program jobs in Madison, WI? The most popular types of Graduate Program jobs in Madison, WI are:
What are popular job titles related to Graduate Program Coordinator jobs in Madison, WI? For Graduate Program Coordinator jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Graduate Program Coordinator jobs in Madison, WI look for? The top searched job categories for Graduate Program Coordinator jobs in Madison, WI are:
What cities near Madison, WI are hiring for Graduate Program Coordinator jobs? Cities near Madison, WI with the most Graduate Program Coordinator job openings:
Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $55,394 per year, or $26.6 per hour.

Graduate Clinical Coordinator - School of Nursing

Edgewood College

Madison, WI • On-site

Full-time

Re-posted 27 days ago

Job description

DESCRIPTION OF JOB:
The Graduate Clinical Coordinator is responsible for securing, maintaining, and initiating new clinical and practicum site placements that meet the educational needs of graduate and doctoral students. This position leads community outreach efforts to obtain clinical, practicum, and residency placements that meet student educational needs and program accreditation standards.
Responsibilities:
Administration Responsibilities
  • Coordinates clinical services within graduate nursing programs.
  • Conducts ongoing assessments and evaluation of procedures and processes.
  • Assists HPCoHS Dean and SoN Associate Dean in fulfilling accreditation requirements.
  • Maintains clinical and practicum records for the program in accordance with state and federal requirements.
  • Leads policy development and policy revision efforts for graduate clinical/practicum placement.
  • Maintains community learning platforms for clinical/practicum/residency students.
  • Facilitates the clinical/practicum/residency orientation process.
  • Maintains apprised of current graduate program curricula and graduate requirements.
  • Participates in SoN committees.

Development/Outreach Responsibilities
  • Represents the SoN at meetings, conferences, and seminars, and participates in professional organizations.
  • Enhances visibility of SoN program on and off campus.
  • Collaborates with faculty within the SoN in tracking student retention and progress.
  • Assists in marketing and recruitment for students/faculty/preceptors.
  • Facilitates faculty and staff development efforts.
  • Participates in Advisory Board Meetings.
  • Develops and implements strategies for building and maintaining clinical site placements and preceptor supervision.
  • Develops knowledge of Wisconsin healthcare systems to enhance site selection; develops knowledge of identified states outside of Wisconsin healthcare systems as needed.

Personnel Responsibilities
  • Coordinates with the Program Specialist/Outreach Coordinator in serving the MSN and DNP nursing population and to project and manage enrollment related to clinical/practicum.
  • Assists SoN Associate Dean and concentration-specific directors in providing preceptor orientation.
  • Liaisons with Chief Compliance Officer to ensure accountability in preceptors and students completing health requirements and evaluations.

Finance Responsibilities
  • Provides input into budget needs of clinical/practicum placement.

Clinical/Practicum Site Procurement Responsibilities
  • Promotes the mission and vision of Edgewood University and the SoN.
  • Fosters strong relationships with current and potential healthcare organizations to facilitate clinical/practicum placements at the graduate level.
  • Oversees the placement of students in clinical/practicum sites.
  • Identifies and coordinates the procurement of preceptors for graduate student placement.
  • Travels to sites, as necessary, to initiate and formalize contractual agreements.
  • Completes onsite visits to promote SoN programs and maintain positive work relationships.
  • Engages and informs Deans regarding aspects of the clinical/practicum program education.
  • Acts as a liaison between the student, the faculty, and the clinical/practicum/residency site and/or preceptor to ensure effective communication and exchange of information and evaluation.
  • Assesses potential clinical/practicum/residency sites and monitors current clinical/practicum sites to ensure students are placed in learning environments that meet the needs of the individual program(s).
  • Identifies new clinical/practicum/residency sites as necessary to ensure graduate nursing students receive the necessary breadth and depth of clinical/practicum education appropriate to the program of study.
  • Coordinates with students, faculty, and preceptors in the evaluation of students engaged in the clinical/practicum/residency education component of the program.
  • Coordinates the processes necessary for ongoing evaluation of clinical/practicum/residency sites.

JOB QUALIFICATIONS
Necessary Education or Work Experience:
  • Bachelor's in Nursing, Education, or related field.
  • Experience in working with faculty development and working with administrative personnel.
  • Possess public and interpersonal communication and presentation skills.
  • Demonstrated ability to lead through collaborative decision-making and ability to work effectively with internal and external constituents.
  • Working knowledge/familiarity with HIPPA regulations.

Skills
  • Effective verbal and written communication skills.
  • Attention to detail and strong organizational skills.
  • Ability to plan and predict student placement needs
  • Confidence in public speaking.
  • Strong presentation skills.
  • Ability to work independently.

Preferred
  • Master's Degree in Nursing, Education or related field (or in progress).
  • Successful record of leadership and accomplishment in areas such as: partnership development; recruitment; negotiating between faculty, students, and preceptor with academic concerns; strategic planning; administration of exemplary academic programs with success in improving educational outcomes and student retention.
  • Experience integrating communication, technology, and information resources into teaching and other operations of the university
  • Demonstrated success in attracting and retaining novice faculty, faculty of color, and other under-represented groups.
  • Knowledge of online learning platforms.

Other Qualifications:
Edgewood University, a Catholic university sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the University by working with faculty, staff and students to share in our core values - truth, compassion, justice, partnership, and community.
Must be authorized to work lawfully in the United States without Employer Sponsorship.
First consideration will be given to application materials received by January 23, 2026.
How to Apply
Send one PDF document which includes cover letter, resume, and references with a subject line that includes the position code GCCO:
Edgewood University
Human Resources - GCCO
1000 Edgewood College Drive
Madison, WI 53711
E-mail: humanresources@edgewood.edu
Equal Opportunity Employer

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