ZipRecruiter

Log In

1

Graduate Program Coordinator Jobs in Milwaukee, WI

next page

Showing results 1-20

All JobsGraduate Program JobsGraduate Program Coordinator JobsGraduate Program Coordinator Jobs in Milwaukee, WI

Graduate Program Coordinator information

See Milwaukee, WI salary details

$28.1K

$54.1K

$93.5K

How much do graduate program coordinator jobs pay per year?

As of Aug 19, 2026, the average yearly pay for graduate program coordinator in Milwaukee, WI is $54,108.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,300.00 and $61,000.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are the most commonly searched types of Graduate Program jobs in Milwaukee, WI?

The most popular types of Graduate Program jobs in Milwaukee, WI are:

What job categories do people searching Graduate Program Coordinator jobs in Milwaukee, WI look for?

The top searched job categories for Graduate Program Coordinator jobs in Milwaukee, WI are:

What cities near Milwaukee, WI are hiring for Graduate Program Coordinator jobs?

Cities near Milwaukee, WI with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Milwaukee, WI as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $54,108 per year, or $26 per hour.

Academic Program Coordinator - School of Graduate Studies and the Cancer Center

Medical College of Wisconsin

Milwaukee, WI • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Medical College Of Wisconsin rating

7.7

Company rating: 7.7 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

260th of 619 rated colleges and universities

Job description

Summary
The Academic Program Coordinator provides administrative and programmatic support for research training programs within the Graduate School and Cancer Center. This position has a dual reporting relationship to the Graduate School and the Cancer Center and serves as a key resource for coordinating institutional training grant submissions, fellowship application support, trainee and faculty data management, and research training initiatives.
The position works collaboratively with faculty, program directors, trainees, departmental administrators, grant support staff, and institutional offices to ensure accurate data management, timely submission of training grants and fellowships, and effective administration of graduate and postdoctoral research training programs.
Primary Responsibilities
Graduate School Program Administration
  • Maintain and update graduate student alumni records, including employment and training outcomes following graduation.
  • Maintain the institutional master list of PhD-seeking graduate students to support reporting and grant submissions.
  • Maintain the institutional postdoctoral scholar database, including requesting and updating trainee information.
  • Maintain research faculty databases used for institutional reporting and grant preparation.
  • Manage RED Cap and Flight Tracker databases to maintain faculty publications, grant activity, and other information supporting institutional training grant submissions.
  • Coordinate administrative activities for the Mentor Training Academy, including scheduling, participant communications, and required documentation.

Training Grant Administration
Coordinate institutional training grant activities for Graduate School and Cancer Center programs, including undergraduate, graduate, and postdoctoral training grants.
Responsibilities include:
  • Coordinating new, renewal, and resubmission training grant applications.
  • Developing and maintaining submission timelines to ensure timely completion of all application components.
  • Organizing application materials, tables, appendices, biosketches, and other required documentation.
  • Editing and proofreading grant components for consistency, completeness, and compliance with sponsor guidelines.
  • Providing eBridge proposal preparation and submission support.
  • Scheduling and coordinating meetings with Program Directors, participating faculty, grant support staff, and other stakeholders.
  • Collaborating with institutional grant support staff throughout proposal development and submission.
  • Providing support for departmental training grant applications requiring assistance with data tables, attachments, and administrative components.
  • Assisting with continuation and renewal submissions by coordinating updates to trainee, faculty, and institutional information.

Cancer Center Education and Training Support
  • Coordinate Cancer Center training grant activities supporting undergraduate, graduate, and postdoctoral research training programs.
  • Assist with fellowship application preparation, including editing and proofreading application materials.
  • Collaborate with Cancer Center leadership and faculty to support education and training initiatives.

Collaboration and Communication
  • Serve as a liaison among Graduate School leadership, Cancer Center leadership, faculty, trainees, departmental administrators, and institutional grant support offices.
  • Coordinate meetings, track project timelines, and facilitate communication among stakeholders involved in training grant and fellowship submissions.
  • Maintain organized records and documentation supporting institutional reporting and grant preparation.
  • Attend and actively participate in CRTEC meetings, representing Graduate School interests and coordinating follow-up actions as needed
  • Represent the Graduate School on the Awards Committee, contributing to the development and implementation of fair and consist award selection practices.
  • Serve as the Graduate School representative on the GSRC, collaborating with faculty and administrators to evaluate graduate faculty rank and appointment requests
  • Contribute to continuous improvement of administrative processes supporting research education and training programs.

Knowledge - Skills - Abilities
  • Strong project coordination and organizational skills with the ability to manage multiple priorities, deadlines, and complex submission timelines simultaneously.
  • Excellent written communication skills, including editing, proofreading, and reviewing documents for accuracy, completeness, and compliance.
  • Strong verbal communication and interpersonal skills with the ability to effectively collaborate with faculty, administrators, trainees, and institutional stakeholders.
  • Database management and data analysis skills, including maintaining, validating, and reporting information from multiple data sources.
  • Proficiency in Microsoft Office Suite and database management systems.
  • Strong attention to detail and accuracy when coordinating grant submissions and maintaining institutional records.
  • Problem-solving skills with the ability to identify issues, gather information, and recommend solutions.
  • Meeting and event coordination skills, including scheduling, logistics management, and stakeholder communication.
  • Time management skills with the ability to work independently and meet competing deadlines.
  • Ability to prepare reports, compile data, and support institutional reporting requirements.

Qualifications
Appropriate experience may be substituted on equivalent basis.
Minimum Required Education: Bachelor's degree
Minimum Required Experience: 3 years
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Work Environment
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Sensory Acuity
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
#LI-AC1
Why MCW?
  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • Employee & Family Assistance Program (EFAP)
  • Pet Insurance
  • On campus Fitness Facility, offering onsite classes
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

What Medical College Of Wisconsin employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Medical College of Wisconsin logo

About Medical College of Wisconsin

Sourced by ZipRecruiter

The Medical College of Wisconsin (MCW) is an industry-leading educational institution located in Milwaukee, WI, US. Being part of the medical and health services sector, MCW's primary mission is to educate and train the next generation of healthcare professionals. MCW offers a wide array of degrees and programs within medical and health sciences, covering everything from medical, graduate, pharmacy and health sciences studies, to continuing professional developments and community engagement initiatives. Founded in 1893, MCW boasts a rich, well-entrenched history in shaping the medical education landscape locally and globally. The institution's core values of knowledge-changing life underline its dedication to incorporating innovative approaches in education and research, commitment to diversity and inclusion, service to the community, integrity, stewardship, and collaboration.

Industry

Health care and social assistance

Company size

5,001 - 10,000 Employees

Headquarters location

Milwaukee, WI, US

Year founded

1893

Social media

FacebookTwitter

View All Medical College of Wisconsin Jobs

Apply