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Graduate Program Administrator Jobs (NOW HIRING)

Mass General Brigham Incorporated

$53 - $76/hr

Job Summary Under the oversight of the Residency Program Manager, the Program Administrator ... Supports compliance with applicable institutional and graduate medical education requirements.

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY · On-site

$125K - $150K/yr

... Services M-III to function as a Program Administrator who will: -Be responsible for the ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY

... to function as a Program Administrator who will: - Be responsible for the administration of ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY · On-site

$125K - $150K/yr

... Services M-III to function as a Program Administrator who will: -Be responsible for the ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY

... to function as a Program Administrator who will: - Be responsible for the administration of ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY · On-site

... to function as a Program Administrator who will: - Be responsible for the administration of ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

City of New York

PROGRAM ADMINISTRATOR

Manhattan, NY

... to function as a Program Administrator who will: - Be responsible for the administration of ... Graduate education or a license may substitute for up to a maximum of three years of experience in ...

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Graduate Program Administrator information

See salary details

$35.5K

$90.6K

$137K

How much do graduate program administrator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for graduate program administrator in the United States is $90,629.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $116,500.00 per year, depending on experience, location, and employer.

What is a graduate program administrator?

Graduate Program Administrators are staff members who manage the day-to-day operations of graduate programs within universities or colleges. They support faculty and students by coordinating admissions, enrollment, course scheduling, and compliance with institutional policies. Additionally, they serve as a resource for graduate students, assisting with academic requirements, deadlines, and program logistics. Their role is essential in ensuring the smooth functioning of graduate programs and fostering a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program administrator?

To thrive as a Graduate Program Administrator, you need strong organizational skills, attention to detail, and a bachelor's degree, often in education or administration. Familiarity with student information systems, database management, and office productivity software is typically required. Exceptional communication, problem-solving, and interpersonal skills help you effectively support students and coordinate with faculty. These capabilities are essential to ensure smooth program operations, student satisfaction, and regulatory compliance in academic environments.

What are some common challenges graduate program administrators face when supporting both students and faculty, and how can they be addressed?

Graduate Program Administrators often balance multiple responsibilities, such as coordinating admissions, supporting student progress, and assisting faculty with program requirements. Common challenges include managing heavy workloads during peak periods (like application deadlines), ensuring clear communication between departments, and addressing diverse student needs. These can be addressed by developing strong organizational systems, leveraging technology for tracking and communication, and proactively building relationships with both students and faculty to facilitate problem-solving and streamline processes.

What is the difference between Graduate Program Administrator vs Internship Coordinator?

AspectGraduate Program AdministratorInternship Coordinator
Required CredentialsBachelor's degree, possibly some experience in HR or educationBachelor's degree, experience in program management or education
Work EnvironmentEducational institutions, corporate training programsUniversities, companies managing internship programs
Employer & Industry UsageHigher education, corporate sectorsEducational institutions, corporate HR departments
Common Search & ComparisonYesYes

The Graduate Program Administrator and Internship Coordinator roles share similarities in managing educational or training programs, often requiring similar educational backgrounds. The main difference lies in scope: Graduate Program Administrators typically oversee graduate-level programs within institutions or companies, while Internship Coordinators focus on managing internship experiences for students or entry-level participants. Both roles are vital in educational and corporate settings, with overlapping skills in program management and communication.

More about Graduate Program Administrator jobs

What cities are hiring for Graduate Program Administrator jobs?

Cities with the most Graduate Program Administrator job openings:

What states have the most Graduate Program Administrator jobs?

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What job categories do people searching Graduate Program Administrator jobs look for?

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Graduate Program Administrator jobs near you
Infographic showing various Graduate Program Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $90,629 per year, or $43.6 per hour.

M-TRAM Operations & Program Administrator (Hybrid Opportunity)

Stanford University

Stanford, CA • On-site

$120 - $150/hr

Other

Posted 5 days ago

Stanford University rating

7.9

Company rating: 7.9 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

213th of 630 rated colleges and universities

Job description

The M-TRAM (Master of Science in Medicine, Translational Research and Applied Medicine) is an interdisciplinary graduate program within the Stanford School of Medicine that prepares future leaders in translational medicine by integrating biomedical science, clinical medicine, biotechnology, entrepreneurship, and innovation. The program partners with faculty, clinicians, industry leaders, and healthcare organizations to provide students with experiential learning opportunities, including clinical rotations, industry internships, faculty-mentored research, and team-based translational projects.

Because M-TRAM is dedicated to translating scientific discoveries into improved patient care, we seek an individual who is inspired by biomedical research, medicine, healthcare innovation, and entrepreneurship. The ideal candidate will enjoy working in an intellectually stimulating environment with physician-scientists, engineers, entrepreneurs, faculty, industry leaders, and exceptionally motivated graduate students who are passionate about advancing healthcare.

Reporting to the M-TRAM Executive Director, with a dotted-line relationship to the M-TRAM Faculty Director, the Operations & Program Administrator provides operational and administrative support for the day-to-day management of the M-TRAM program. Working closely with program leadership, faculty, students, and university partners, the incumbent coordinates program operations, student services, communications, events, and educational activities. Responsibilities include supporting admissions and onboarding, coordinating courses, seminars, clinical rotations, internships, and the annual symposium; maintaining student and alumni records and program databases; developing program communications and promotional materials; coordinating with multiple Stanford administrative offices; and supporting continuous program improvement through data collection, reporting, and process enhancement. The position requires excellent organizational, communication, and project management skills, as well as the ability to manage multiple priorities in a dynamic academic environment.

This position is offered as a hybrid role (on-site at Stanford’s main campus or 3180 Porter drive office three days per week and telecommuting two days per week), subject to operational needs.

Duties include:

  • Coordinate the day-to-day operations of the M-TRAM graduate program.
  • Support admissions, onboarding, and student records management.
  • Coordinate courses, seminars, clinical rotations, internships, capstone projects (TRIP/TEAM), industry site visits, and the annual symposium.
  • Develop and distribute program communications, including newsletters, website updates, social media content, promotional materials, and presentations.
  • Maintain program databases, prepare reports, and support data collection and program assessment.
  • Collaborate with faculty, students, alumni, industry partners, and Stanford administrative offices to support program operations.
  • Coordinate special projects and implement operational improvements to enhance program effectiveness.

Preferred:

  • Demonstrated interest or experience in biomedical sciences, medicine, healthcare innovation, biotechnology, or translational research through education, employment, or other professional activities.
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