Gift Processing Coordinator Jobs (NOW HIRING)

Position Title:

Director, Gift Operations and Compliance

Department:

PBS Foundation

Corporate Area:

PBS Foundation

Status:

Regular, Full time Exempt

Manager Title:

VP, Advancement

Position Overview:

The Director of Gift Operations leads the strategy, management, and continuous improvement of gift processing, donor data management, gift compliance, stewardship support, and fundraising operations. This role ensures the integrity of donor and financial data, oversees gift administration processes, supports fundraising effectiveness, and provides leadership for operational systems that enable philanthropic growth.
The Director serves as a key partner to the Foundation team, Finance, Marketing, and Executive Leadership, ensuring that gifts are processed accurately, donors receive exceptional service, and fundraising teams have reliable data for decision-making.

Key responsibilities will include, but are not limited to:

Gift Processing, Administration and Compliance

• Oversee all gift processing and administration activities, including cash, checks, credit cards, securities, donor-advised funds, planned gifts, matching gifts, and online contributions.

• Ensuretimelyandaccuraterecording, acknowledgment, and receipting of donor gifts.

• Ensuretimelysharing of relevant information.

• Develop andmaintaingift acceptance, processing, and compliance policies.

• Monitor service-level agreements andprocessingperformance metrics.

• Ensure adherence to IRS regulations, accounting standards, and organizational policies.

• Oversees thetimelypreparation and submission of annual compliance reports for the various state charitable solicitation and charitable gift annuity registrations/renewals.

• Oversees the documentation for restricted and complex gifts in collaboration with Accounting, Finance, and Foundation staff.

Revenue Reconciliation & Accounting Coordination

• Collaborate closely with the Accounting and Finance departments to reconcile gifts monthly, ensuring alignment between the development database and the general ledger.

• Review gift and grant agreements to ensure proper accounting treatment following GAAP, nonprofit sector standards, and internal standards.Apply proper accounting treatment to gifts following GAAP and nonprofit sector standards, including revenue recognition, restrictions, pledges, and in-kind valuation.

• Assist Finance in working with the various program departments to ensure spendingcomplies withthe gift and grant agreements as applicable; provide reporting documentation for grants as needed.

• Work with Accounting and Finance to support annual audits, providing documentation such as gift reports, pledge schedules, and donorbackup.

Fundraising Operations

• Lead fundraising operations strategy and process improvement initiatives.

• Collaborate withFoundationleadership tooptimizefundraising workflows.

• Manage campaign coding, gift allocation structures, and fundraising reporting requirements.

• Support annual campaigns, major gifts, plannedgiving, grants, and special fundraising initiatives.

• Develop operational plans that support revenue growth objectives.

Data Management and CRM Administration

• Maintain data integrity within the donor database and related fundraising systems.

• Oversee constituent record management, data imports, exports, and integrations.

• Ensureaccuratetracking of pledge agreements and payments.

• Partner with technology teams on CRM enhancements and system implementations.

Reporting and Analytics

• Develop dashboards and performance reports for fundraising leadership and executive management.

• Analyze fundraising trends, donor retention, pipeline development, and campaign performance.

• Provide forecasting and revenue analysis to support strategic planning.

• Ensure data accuracy for board reports, audits, and regulatory filings.

Leadership and Staff Management

• Supervise gift processing, constituentrecordsand gift administration/compliance staff.

• Establish departmental goals, performance expectations, and professional development plans.

• Foster a culture of customer service, accuracy, accountability, and continuous improvement.

• Lead cross-functional projects and operational initiatives.

Requirements for success:

• Bachelor's degree in Business Administration, Nonprofit Management, Finance, Information Systems, or relatedfield.

• 7-10 years of progressive experience in fundraising operations, advancement services, gift administration, or nonprofit finance.

• 3-5 years of supervisory or management experience.

• Experience with fundraising CRMs.

• Strong knowledge of gift processing, donor database management, and fundraising best practices.

• Experience with financial reconciliation and audit support.

• Advanced reporting and analytical skills.

• Experience leading CRM conversions or fundraising technology projects.

• Knowledge of planned giving, donor-advised funds, and complex gift administration.

• Strategic leadership

• Fundraising operationsexpertise

• Data governance and analytics

• Financial acumen

• Process improvement

• Project management

• Staff development

• Attention to detail

• Collaboration and relationship management

• Problem-solving and decision-making

The base pay range for this position at the beginning of employment is expected to be between $125,000 and $135,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including: (i) eligibility for discretionary bonuses; (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance; (iii) identity protection program; (iv) employee assistance program; (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b); (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year). Details of these benefit plans will be provided upon request. The application window for this position is expected to close on 8/31/2026.

If hired, the employee will be in an "at-will position," and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.