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Gift Processing Coordinator Jobs (NOW HIRING)

Kenneth Young Center

Database Coordinator

Schaumburg, IL · On-site

$42K - $50K/yr

The position serves as the primary steward of donor records, gift processing, fundraising data management, reporting, and donor acknowledgement systems. The Database Coordinator supports annual ...

Wesley Glen Ministries

Database Coordinator

Macon, GA · On-site

$15/hr

Job Title: Database Coordinator Location: Based in Macon, GA Travel: N/A Reports To: Director of ... Handle gift processing, donor acknowledgments, and accurate tracking of contributions. * Prepare ...

REGIS COLLEGE

Advancement Services Coordinator

Weston, MA · On-site

$21.25 - $27/hr

... Services Coordinator is responsible for the accurate and timely entry of all gifts and related ... Gift Processing & Reconciliation * Enters all gifts to the University into the donor database ...

REGIS COLLEGE

Advancement Services Coordinator

Weston, MA · On-site

$21.25 - $27/hr

... Services Coordinator is responsible for the accurate and timely entry of all gifts and related ... Gift Processing & Reconciliation * Enters all gifts to the University into the donor database ...

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Gift Processing Coordinator information

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How much do gift processing coordinator jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for gift processing coordinator in the United States is $24.77, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Gift Processing Coordinator, and why are they important?

To thrive as a Gift Processing Coordinator, you need strong attention to detail, organizational abilities, and a background in data entry or finance, often supported by a bachelor’s degree. Familiarity with donor management systems (e.g., Raiser's Edge), CRM software, and basic accounting practices is typically required. Excellent communication skills, discretion, and problem-solving abilities help you collaborate with teams and handle confidential donor information effectively. These skills are crucial for ensuring accurate gift processing, maintaining donor trust, and supporting fundraising operations.

What are some common challenges faced by Gift Processing Coordinators, and how can they be managed effectively?

Gift Processing Coordinators often encounter challenges such as managing high volumes of donations during peak giving periods, ensuring data accuracy across multiple systems, and maintaining timely communication with donors. To manage these effectively, it's essential to develop strong organizational skills, utilize donor management software efficiently, and establish clear processes for tracking and reconciling gifts. Collaborating closely with the fundraising and finance teams also helps prevent errors and ensures a smooth workflow.

What are Gift Processing Coordinators?

Gift Processing Coordinators are professionals who manage and process donations for nonprofit organizations, universities, or other institutions. They are responsible for accurately recording, tracking, and acknowledging gifts received, ensuring donor information is entered correctly into databases, and generating receipts or thank-you letters. These professionals also help maintain data integrity, support fundraising efforts, and may assist with donor inquiries. Their role is crucial in ensuring organizations maintain positive relationships with donors and comply with financial and legal requirements.

What is the difference between Gift Processing Coordinator vs Donation Processing Specialist?

AspectGift Processing CoordinatorDonation Processing Specialist
CredentialsHigh school diploma or equivalent; experience in data entry or administrative rolesHigh school diploma or equivalent; familiarity with donation systems
Work EnvironmentNonprofit organizations, charities, or fundraising departmentsNonprofits, charitable organizations, or fundraising teams
Employer & Industry UsageCommonly used in nonprofit and fundraising sectorsOften used interchangeably in similar settings
Comparison FocusFocuses on processing and recording gifts/donations efficientlyEmphasizes accurate donation data entry and acknowledgment

The Gift Processing Coordinator and Donation Processing Specialist roles are similar, both handling donation data in nonprofit settings. The Coordinator may have broader responsibilities, including coordinating gift acknowledgment and reporting, while the Specialist focuses primarily on data entry and processing. Both roles require attention to detail and familiarity with donation systems, making them closely related in the nonprofit industry.

What cities are hiring for Gift Processing Coordinator jobs? Cities with the most Gift Processing Coordinator job openings:
What are the most commonly searched types of Gift Processing jobs? The most popular types of Gift Processing jobs are:
What states have the most Gift Processing Coordinator jobs? States with the most job openings for Gift Processing Coordinator jobs include:
Gift Processing Coordinator jobs near you
Coordinator, Gift Administration

Coordinator, Gift Administration

The National Park Foundation

Washington, DC • On-site

$60K - $65K/yr

Full-time

Posted 6 days ago

New

Job description

Position Overview:

The Coordinator, Gift Administration, is a key member of a six-person team that manages incoming donations, donor services, and data files for the Philanthropy division. This role is part of the larger Strategic Operations department, which supports the National Park Foundation’s comprehensive and growing fundraising program.

As a member of the larger Philanthropy division, the Coordinator is responsible for uploading and committing gifts into NPF‘s database of record. This position requires comfort with and understanding of data, data processing, and relational databases. The Coordinator will anticipate the cadence of daily work and perform a structured series of tasks each day. Tasks must be completed within set timeframes, and the Coordinator’s work will activate multiple workflows across the organization. Overall, the Coordinator will manage a steady workload throughout the year, but will experience a few surges, the biggest of which typically occurs around calendar year-end.

This full-time position, based in Washington, DC, works closely with members of the Strategic Operations and Finance team to ensure accurate gift coding across all sources.

Responsibilities and Duties:

  • Use donor database systems—specifically Raiser’s Edge and/or Raiser’s Edge NXT—to process gifts to the National Park Foundation with a high rate of accuracy
  • Import gifts from NPF’s online database, Luminate Online, into Raiser’s Edge NXT; clean and prepare data for committing into Raiser’s Edge
  • Download gift files from our caging partner’s FTP and NPF’s online database; clean data and import and commit files into Raiser’s Edge
  • Investigate the donor intent and follow up with NPF colleagues on coding before gift entry
  • Apply soft credits to donor records; research workplace and matching gifts as necessary to apply soft credits
  • Open and log in-house checks; send to caging partner for processing
  • Ensure database integrity by reporting merge requests and other data hygiene needs to immediate team members
  • Identify areas for increased efficiency or process improvement on all tasks, partnering with colleagues as appropriate
  • Perform related duties as assigned within the scope of practice

Required knowledge, skills, and abilities:

  • Exceptional attention to detail required
  • Strong written and verbal communication skills
  • Good judgment and a high degree of confidentiality are a must
  • Demonstrated ability to learn and apply new information; ability to ask clarifying questions to support learning, understanding, and application
  • Excellent organization and time management skills
  • Experience working with relational databases and gift coding (preferably with Raiser’s Edge and/or Raiser’s Edge NXT)
  • Must possess the ability to work well individually and as part of a team; recognize how work relates to other processes
  • Must be self-starting; can work without prompting and is solutions-driven
  • Experience working with the Office 365 suite; strong proficiency in Excel

Preferred education and experience:

  • 2+ years’ experience in gift processing, financial accounting, or related data entry discipline
  • General office administrative experience