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Gift Processing Coordinator Jobs (NOW HIRING)

PBS

Director, Gift Operations and Compliance

Arlington, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Gift Processing, Administration and Compliance * Oversee all gift processing and administration ... Revenue Reconciliation & Accounting Coordination * Collaborate closely with the Accounting and ...

International Mission Board

Gift Care Coordinator

Richmond, VA · On-site

$23.57 - $27.73/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Gift Care Coordinator plays a vital role in advancing IMB's mission by ensuring every gift is processed with the highest levels of accuracy, integrity, and care. This position seamlessly blends ...

PBS, Inc.

Director, Gift Operations and Compliance

Arlington, VA · On-site

$125 - $135/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Gift Processing, Administration and Compliance*** Oversee all gift processing and administration ... Revenue Reconciliation & Accounting Coordination*** Collaborate closely with the Accounting and ...

International Mission Board

Gift Care Coordinator

Richmond, VA

$23.57 - $27.73/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Gift Care Coordinator plays a vital role in advancing IMB's mission by ensuring every gift is processed with the highest levels of accuracy, integrity, and care. This position seamlessly blends ...

Wesley Glen Ministries

Database Coordinator

Macon, GA · On-site

$15/hr

Job Title: Database Coordinator Location: Based in Macon, GA Travel: N/A Reports To: Director of ... Handle gift processing, donor acknowledgments, and accurate tracking of contributions. * Prepare ...

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Gift Processing Coordinator information

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How much do gift processing coordinator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for gift processing coordinator in the United States is $24.77, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.88 per hour, depending on experience, location, and employer.

What is a gift processing coordinator?

Gift Processing Coordinators are professionals who manage and process donations for nonprofit organizations, universities, or other institutions. They are responsible for accurately recording, tracking, and acknowledging gifts received, ensuring donor information is entered correctly into databases, and generating receipts or thank-you letters. These professionals also help maintain data integrity, support fundraising efforts, and may assist with donor inquiries. Their role is crucial in ensuring organizations maintain positive relationships with donors and comply with financial and legal requirements.

What are the key skills and qualifications needed to thrive as a gift processing coordinator?

To thrive as a Gift Processing Coordinator, you need strong attention to detail, organizational abilities, and a background in data entry or finance, often supported by a bachelor’s degree. Familiarity with donor management systems (e.g., Raiser's Edge), CRM software, and basic accounting practices is typically required. Excellent communication skills, discretion, and problem-solving abilities help you collaborate with teams and handle confidential donor information effectively. These skills are crucial for ensuring accurate gift processing, maintaining donor trust, and supporting fundraising operations.

What are some common challenges faced by gift processing coordinators, and how can they be managed effectively?

Gift Processing Coordinators often encounter challenges such as managing high volumes of donations during peak giving periods, ensuring data accuracy across multiple systems, and maintaining timely communication with donors. To manage these effectively, it's essential to develop strong organizational skills, utilize donor management software efficiently, and establish clear processes for tracking and reconciling gifts. Collaborating closely with the fundraising and finance teams also helps prevent errors and ensures a smooth workflow.

What is the difference between Gift Processing Coordinator vs Donation Processing Specialist?

AspectGift Processing CoordinatorDonation Processing Specialist
CredentialsHigh school diploma or equivalent; experience in data entry or administrative rolesHigh school diploma or equivalent; familiarity with donation systems
Work EnvironmentNonprofit organizations, charities, or fundraising departmentsNonprofits, charitable organizations, or fundraising teams
Employer & Industry UsageCommonly used in nonprofit and fundraising sectorsOften used interchangeably in similar settings
Comparison FocusFocuses on processing and recording gifts/donations efficientlyEmphasizes accurate donation data entry and acknowledgment

The Gift Processing Coordinator and Donation Processing Specialist roles are similar, both handling donation data in nonprofit settings. The Coordinator may have broader responsibilities, including coordinating gift acknowledgment and reporting, while the Specialist focuses primarily on data entry and processing. Both roles require attention to detail and familiarity with donation systems, making them closely related in the nonprofit industry.

What cities are hiring for Gift Processing Coordinator jobs?

Cities with the most Gift Processing Coordinator job openings:

What are the most commonly searched types of Gift Processing jobs?

The most popular types of Gift Processing jobs are:

Who are the top companies hiring for Gift Processing Coordinator jobs?

The top employers for Gift Processing Coordinator jobs are:

What states have the most Gift Processing Coordinator jobs?

States with the most job openings for Gift Processing Coordinator jobs include:

Gift Processing Coordinator jobs near you

Director, Gift Operations and Compliance

PBS

Arlington, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

PBS rating

7.9

Company rating: 7.9 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

24th of 76 rated media

Job description

Position Title:
Director, Gift Operations and Compliance
Department:
PBS Foundation
Corporate Area:
PBS Foundation
Status:
Regular, Full time Exempt
Manager Title:
VP, Advancement
Position Overview:
The Director of Gift Operations leads the strategy, management, and continuous improvement of gift processing, donor data management, gift compliance, stewardship support, and fundraising operations. This role ensures the integrity of donor and financial data, oversees gift administration processes, supports fundraising effectiveness, and provides leadership for operational systems that enable philanthropic growth.
The Director serves as a key partner to the Foundation team, Finance, Marketing, and Executive Leadership, ensuring that gifts are processed accurately, donors receive exceptional service, and fundraising teams have reliable data for decision-making.
Key responsibilities will include, but are not limited to:
Gift Processing, Administration and Compliance
  • Oversee all gift processing and administration activities, including cash, checks, credit cards, securities, donor-advised funds, planned gifts, matching gifts, and online contributions.
  • Ensure timely and accurate recording, acknowledgment, and receipting of donor gifts.
  • Ensure timely sharing of relevant information.
  • Develop and maintain gift acceptance, processing, and compliance policies.
  • Monitor service-level agreements and processing performance metrics.
  • Ensure adherence to IRS regulations, accounting standards, and organizational policies.
  • Oversees the timely preparation and submission of annual compliance reports for the various state charitable solicitation and charitable gift annuity registrations/renewals.
  • Oversees the documentation for restricted and complex gifts in collaboration with Accounting, Finance, and Foundation staff.

Revenue Reconciliation & Accounting Coordination
  • Collaborate closely with the Accounting and Finance departments to reconcile gifts monthly, ensuring alignment between the development database and the general ledger.
  • Review gift and grant agreements to ensure proper accounting treatment following GAAP, nonprofit sector standards, and internal standards. Apply proper accounting treatment to gifts following GAAP and nonprofit sector standards, including revenue recognition, restrictions, pledges, and in-kind valuation.
  • Assist Finance in working with the various program departments to ensure spending complies with the gift and grant agreements as applicable; provide reporting documentation for grants as needed.
  • Work with Accounting and Finance to support annual audits, providing documentation such as gift reports, pledge schedules, and donor backup.

Fundraising Operations
  • Lead fundraising operations strategy and process improvement initiatives.
  • Collaborate with Foundation leadership to optimize fundraising workflows.
  • Manage campaign coding, gift allocation structures, and fundraising reporting requirements.
  • Support annual campaigns, major gifts, planned giving, grants, and special fundraising initiatives.
  • Develop operational plans that support revenue growth objectives.

Data Management and CRM Administration
  • Maintain data integrity within the donor database and related fundraising systems.
  • Oversee constituent record management, data imports, exports, and integrations.
  • Ensure accurate tracking of pledge agreements and payments.
  • Partner with technology teams on CRM enhancements and system implementations.

Reporting and Analytics
  • Develop dashboards and performance reports for fundraising leadership and executive management.
  • Analyze fundraising trends, donor retention, pipeline development, and campaign performance.
  • Provide forecasting and revenue analysis to support strategic planning.
  • Ensure data accuracy for board reports, audits, and regulatory filings.

Leadership and Staff Management
  • Supervise gift processing, constituent records and gift administration/compliance staff.
  • Establish departmental goals, performance expectations, and professional development plans.
  • Foster a culture of customer service, accuracy, accountability, and continuous improvement.
  • Lead cross-functional projects and operational initiatives.

Requirements for success:
  • Bachelor's degree in Business Administration, Nonprofit Management, Finance, Information Systems, or related field.
  • 7-10 years of progressive experience in fundraising operations, advancement services, gift administration, or nonprofit finance.
  • 3-5 years of supervisory or management experience.
  • Experience with fundraising CRMs.
  • Strong knowledge of gift processing, donor database management, and fundraising best practices.
  • Experience with financial reconciliation and audit support.
  • Advanced reporting and analytical skills.
  • Experience leading CRM conversions or fundraising technology projects.
  • Knowledge of planned giving, donor-advised funds, and complex gift administration.
  • Strategic leadership
  • Fundraising operations expertise
  • Data governance and analytics
  • Financial acumen
  • Process improvement
  • Project management
  • Staff development
  • Attention to detail
  • Collaboration and relationship management
  • Problem-solving and decision-making

The base pay range for this position at the beginning of employment is expected to be between $125,000 and $135,000/year. The actual base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will also include other elements for eligible employees, including: (i) eligibility for discretionary bonuses; (ii) various insurance options, including medical, dental, vision, hearing, life, accidental death and dismemberment, short-term and long-term disability, and business travel accident insurance; (iii) identity protection program; (iv) employee assistance program; (v) financial and retirement savings benefits including the PBS Retirement Plan 403(b); (vi) paid time off (17 days per year), paid sick time benefits (12 days per year), paid parental leave (60 days / 12 weeks ), and paid holidays (12 days per year). Details of these benefit plans will be provided upon request. The application window for this position is expected to close on 8/31/2026.
If hired, the employee will be in an "at-will position," and the Company reserves the right to modify the base hourly rate/salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.

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