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Front Desk Scheduler Jobs (NOW HIRING)

CoralTree Hospitality

Front Desk Supervisor

Breckenridge, CO · On-site

$19.25 - $24.75/hr

This role owns the arrival and departure experience, manages the front desk schedule within those parameters, and is the property's first responder for guest issues during shift hours. To supervise ...

UMR

Radiology Front Desk | Nyack, New York

West Nyack, NY · On-site

$16.25 - $19.25/hr

Radiology Front Desk Scheduler Optum NY/NJ is seeking a Radiology Front Desk Scheduler to join our team in West Nyack, NY. Optum is a clinician-led care organization that is changing the way ...

Quality Inn Slick Rock Area

Front Desk Supervisor

Moab, UT · On-site

$21.50 - $23.50/hr

The Quality Inn Moab is seeking a Front Desk Supervisor who is passionate about hospitality and ... Schedule will include evenings, weekends, and holidays as needed to support hotel operations.If you ...

Crystal Peak Lodge

Front Desk Supervisor

Breckenridge, CO

$19.25 - $24.75/hr

This role owns the arrival and departure experience, manages the front desk schedule within those parameters, and is the property's first responder for guest issues during shift hours. Relationships ...

Crystal Peak Lodge

Front Desk Supervisor

Breckenridge, CO · On-site

$26 - $30/hr

This role owns the arrival and departure experience, manages the front desk schedule within those parameters, and is the property's first responder for guest issues during shift hours. Relationships ...

Crystal Peak Lodge

Front Desk Supervisor

Breckenridge, CO · On-site

$19.25 - $24.75/hr

This role owns the arrival and departure experience, manages the front desk schedule within those parameters, and is the property's first responder for guest issues during shift hours. Relationships ...

Hosco

Assistant Front Desk Manager

Miami, FL · On-site

$16.75 - $21/hr

... balanced front desk schedule; and ensures maximum compliance with all internal requirements and external authorities. Candidates must have front-of-the-house supervisory experience in an upscale ...

SNI USA Inc

Medical Front Desk

Philadelphia, PA · On-site

$18 - $20/hr

Medical Front Desk Receptionist / Scheduler Location: Philadelphia, PA Industry: Non-Profit Healthcare Pay : $18-20/hr Job Summary A well-established non-profit healthcare organization in ...

IHG Hotels & Resorts

Front Desk Supervisor

Minneapolis, MN · On-site

$17.75 - $23/hr

Create and manage front desk schedules, adjusting staffing based on occupancy and business needs. * Oversee check-in, check-out, and reservation procedures to ensure efficient, professional service.

Charming Smiles

Front desk /scheduling admin

Laurel, MD · On-site

$18 - $23/hr

Title Front desk /scheduling admin -Schedule patients for Dentist and Hygienist schedule -Answer phones and greet patients with a pleasant disposition -Professional demeanor and appearance is a must ...

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Front Desk Scheduler information

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How much do front desk scheduler jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for front desk scheduler in the United States is $19.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.39 per hour, depending on experience, location, and employer.

What is the difference between Front Desk Scheduler vs Receptionist?

AspectFront Desk SchedulerReceptionist
Primary RoleScheduling appointments and managing calendarsGreeting visitors, answering phones, and administrative support
Required SkillsScheduling software, organization, communicationCustomer service, communication, multitasking
Work EnvironmentHealthcare, clinics, officesMedical offices, corporate reception areas
CertificationsNone typically required, but familiarity with scheduling software helpfulNone typically required

While both roles are vital front-office positions, a Front Desk Scheduler primarily focuses on managing appointments and calendars, whereas a Receptionist handles visitor interactions and general administrative tasks. The roles often overlap but serve distinct functions within the same work environment.

What are the key skills and qualifications needed to thrive as a front desk scheduler?

To thrive as a Front Desk Scheduler, you need strong organizational skills, attention to detail, and experience in scheduling or administrative support, often with a high school diploma or equivalent. Familiarity with scheduling software, office management tools, and multi-line phone systems is typically required. Excellent communication, problem-solving, and customer service skills help you handle inquiries and resolve conflicts effectively. These skills ensure smooth appointment management, a positive client experience, and the efficient operation of a front office.

What is a front desk scheduler?

Front Desk Schedulers are administrative professionals responsible for managing the scheduling and appointment-setting processes at the front desk of an organization, such as a medical office, spa, or corporate environment. They greet visitors, answer phones, coordinate calendars, and ensure that appointments are accurately booked and confirmed. Their role is crucial to maintaining efficient office operations and providing excellent customer service, as they often serve as the first point of contact for clients or patients. In addition to scheduling, they may handle basic administrative tasks, manage records, and facilitate communication between staff and clients.

What front desk scheduler jobs pay the most?

Front desk scheduler roles that pay the highest typically require experience, strong organizational skills, and proficiency with scheduling software. Salaries can vary based on industry, location, and the complexity of scheduling tasks, with positions in healthcare or corporate settings often offering higher pay. Advanced roles may also involve supervisory responsibilities or specialized certifications, which can increase compensation.

How does a front desk scheduler typically collaborate with other departments in a healthcare facility?

Front Desk Schedulers work closely with medical staff, billing teams, and administrative departments to ensure appointments are accurately scheduled and patient flow runs smoothly. They communicate regularly with nurses and physicians to coordinate availability and handle last-minute changes or urgent requests. Building strong relationships with these teams is essential for resolving scheduling conflicts and providing excellent patient service. This collaboration not only supports daily operations but also helps schedulers develop a broader understanding of the facility, which can be valuable for career advancement.

What is the difference between a front desk scheduler and a scheduling coordinator?

A front desk scheduler typically handles appointment bookings, patient check-ins, and basic administrative tasks at the front desk, often requiring strong communication and organizational skills. A scheduling coordinator usually manages more complex scheduling responsibilities, coordinates with multiple departments, and may oversee staff schedules, often requiring experience with scheduling software and detailed planning. Both roles are essential for efficient operations but differ in scope and level of responsibility.
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Front Desk Scheduler jobs near you
Infographic showing various Front Desk Scheduler job openings in the United States as of August 2026, with employment types broken down into 72% Full Time, 26% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,623 per year, or $19.5 per hour.

Front Desk Supervisor

CoralTree Hospitality

Breckenridge, CO • On-site

$19.25 - $24.75/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

CoralTree Hospitality rating

7.3

Company rating: 7.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Front Desk Supervisor

Grounded in our Purpose, to Serve from the Heart, the Front Desk Supervisor leads the daily guest-facing operation at Crystal Peak Lodge, bringing the CoralTree brand to life at every arrival, stay, and departure. The front desk is staffed seven days per week during standard business hours, eight to twelve hours per day, with daily coverage flexed seasonally. This role owns the arrival and departure experience, manages the front desk schedule within those parameters, and is the property's first responder for guest issues during shift hours.

To supervise, train, and inspire the front desk team. To coordinate and communicate regularly with the Property Manager, Housekeeping Supervisor, Maintenance Manager, and the CoralTree Manager on Duty answering service. The Front Desk Supervisor has high-volume daily contact with guests, owners, and team members across the property.

The Front Desk Supervisor must possess exceptional guest service skills, calm presence under pressure, and a service-first mindset. He or she must be resourceful, self-motivated, organized, and able to coach a small team to deliver consistent, memorable service in a seasonal mountain resort environment.

Responsibilities

Essential Duties and Responsibilities

  • Build, manage, and adjust the front desk schedule seven days per week, scaling hours up in winter peak and down in shoulder seasons.
  • Train and supervise front desk agents on CoralTree service standards, the SPROUT program, and property-specific guest journey touchpoints.
  • Personally work front desk shifts including check-in, check-out, reservations, guest issue resolution, and concierge support.
  • Manage cash, credit card processing, daily deposits, and end-of-shift audits with full accountability.
  • Coordinate seamlessly with housekeeping and maintenance to deliver clean, rental-ready units at every arrival.
  • Own the after-hours arrival communication process with the CoralTree Manager on Duty answering service, including accurate handoff of guest names, dates, units, and access codes.
  • Support the Rental Program by capturing reservations, upselling, and answering owner-prospect inquiries.
  • Maintain front desk operating supplies, collateral, and the lobby presentation to CoralTree brand standards.
Qualifications

Job Qualifications

  • Three or more years of front desk or guest services experience, including at least one year in a lead or supervisor role.
  • Hospitality leadership experience in a resort, vacation rental, or condominium-hotel environment preferred.
  • Proven scheduling, training, and coaching skills.
  • PMS proficiency. Track experience a strong plus.
  • Cash handling, PCI compliance, and night audit experience.
  • Outstanding interpersonal skills, calm under pressure, and a service-first mindset.

Leadership Skills Required

  • Demonstrate the ability to build personal credibility by behaving with the highest ethical standards, respecting and treating others fairly, and inspiring trust with guests, owners, and team members.
  • Demonstrate the ability to develop self and others through coaching, training, and continuous learning.
  • Live the CoralTree core values of Integrity, Empowerment, Relationships, Performance, Innovation, and Balanced Life.
  • Demonstrate the ability to implement and maintain a guest service culture consistently in a seasonal environment.

As a valued member of the CoralTree team, you'll receive a comprehensive benefits package that includes:

  • Health insurance – four plans available including two Health Savings Account eligible plans.
  • Dental, vision, life and disability insurance.
  • Employee Assistance Program.
  • Room discounts for all team members, as well as for their friends and family immediately upon hire.
  • Full-time employees are entitled to 5 complimentary nights per year after 6 months of employment.
  • Paid time off and paid sick leave.
  • Eligible employees, 18 and older can register for a 401(k) with Fidelity after just 3 months of employment, helping you invest in your future; our plan has a company match and no vesting schedule.
  • Colorado Family and Medical Leave Insurance Program (FAMLI).

This position will be posted until August 15, 2026, unless filled sooner.

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