ZipRecruiter

Log In

1

Freelance Administrator Jobs (NOW HIRING)

UMT - Internal

Creative Operations Lead

New York, NY

... the primary administrator and internal champion. * Surface capacity conflicts, volume pressure ... Freelancer Management * Proactively source and pipeline freelance talent in advance of high-volume ...

25N Coworking

Hospitality Admin [Full-Time]

Schaumburg, IL · On-site

$40K - $42K/yr

... freelancers. You love bringing order to chaos, staying one step ahead and helping create a ... Operations Admin * Manage budget tracker, checklists, attendance lists, and reports for HuddleUp ...

25N Coworking

Hospitality Admin [Full-Time]

Schaumburg, IL · On-site

$40K - $42K/yr

... freelancers. You love bringing order to chaos, staying one step ahead and helping create a ... Operations Admin * Manage budget tracker, checklists, attendance lists, and reports for HuddleUp ...

25N Coworking

Hospitality Admin [Full-Time]

Schaumburg, IL · On-site

$40K - $42K/yr

... freelancers. You love bringing order to chaos, staying one step ahead and helping create a ... Operations Admin * Manage budget tracker, checklists, attendance lists, and reports for HuddleUp ...

Procter & Gamble Contractor

Data AnalystRemote

Mason, OH · On-site

A Database Administrator (DBA) is responsible for the installation, configuration, maintenance, and ... Successful candidates for freelancer opportunities will not be considered employees of The Procter ...

Procter & Gamble Contractor

Data AnalystRemote

Mason, OH · On-site

A Database Administrator (DBA) is responsible for the installation, configuration, maintenance, and ... Successful candidates for freelancer opportunities will not be considered employees of The Procter ...

Procter & Gamble

Data AnalystRemote

Mason, OH · On-site

A Database Administrator (DBA) is responsible for the installation, configuration, maintenance, and ... Successful candidates for freelancer opportunities will not be considered employees of The Procter ...

G/FORE

Photo Studio Manager

Raleigh, NC · On-site

Act as primary administrator for Global Edit/Creative Force, including file management, asset ... Source freelance crew and talent, who fit and match brand's standards. * Onboard, manage, and ...

G/FORE

Photo Studio Manager

Raleigh, NC · On-site

Act as primary administrator for Global Edit/Creative Force, including file management, asset ... Source freelance crew and talent, who fit and match brand's standards. * Onboard, manage, and ...

previous page

Showing results 41-60

All Jobsfreelance JobsArts and Entertainment JobsArts JobsVisual Designer JobsFreelance Administrator Jobs

Freelance Administrator information

What is a freelance administrator?

Freelance administrators are self-employed professionals who provide administrative support services to businesses, organizations, or individuals on a contract or project basis. Their tasks can include scheduling, data entry, email management, bookkeeping, and document preparation. Unlike traditional in-house administrative assistants, freelance administrators work remotely or on-site as needed, offering flexible support tailored to clients’ needs. They often manage multiple clients simultaneously and set their own rates and work hours. This role is ideal for those who have strong organizational skills and wish to work independently.

What are the key skills and qualifications needed to thrive as a freelance administrator, and why are they important?

To thrive as a Freelance Administrator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by experience or relevant business administration qualifications. Familiarity with productivity tools like Microsoft Office, cloud collaboration platforms, and project management software is typically required. Excellent time management, communication, and self-motivation are standout soft skills in this role. These capabilities ensure efficient workflow, client satisfaction, and the ability to manage multiple tasks independently in a dynamic freelance environment.

What are some common challenges faced by freelance administrators when managing multiple clients simultaneously?

Freelance administrators often juggle several clients with differing expectations, deadlines, and communication styles, which can make time management and prioritization challenging. Keeping organized, setting clear boundaries, and maintaining open communication channels are essential to ensure smooth workflow and client satisfaction. Additionally, freelancers are responsible for their own invoicing and client acquisition, so balancing administrative tasks with business development is key to success in this role.

What is the difference between Freelance Administrator vs Virtual Assistant?

AspectFreelance AdministratorVirtual Assistant
CredentialsAdministrative skills, possibly some certificationsAdministrative skills, often no formal certification required
Work EnvironmentRemote, project-based, often for multiple clientsRemote, ongoing support for one or multiple clients
Employer/Industry UsageFreelance, small businesses, entrepreneursFreelance or employed, small businesses, executives
Search/Comparison IntentYesYes

While both Freelance Administrators and Virtual Assistants work remotely providing administrative support, Freelance Administrators typically handle more complex tasks like project management and business operations, often working on a freelance basis for multiple clients. Virtual Assistants usually focus on routine tasks such as scheduling, email management, and data entry, often supporting a single client or business. The choice depends on the scope of work and level of responsibility required.

How to become a freelance administrator?

To become a freelance administrator, develop strong organizational, communication, and computer skills, and gain experience in office management or administrative roles. Building a professional online presence, such as a website or profiles on freelance platforms, and setting clear rates and services are essential steps to start working independently.
More about Freelance Administrator jobs

What cities are hiring for Freelance Administrator jobs?

Cities with the most Freelance Administrator job openings:

What are the most commonly searched types of Administrator jobs?

The most popular types of Administrator jobs are:

What states have the most Freelance Administrator jobs?

States with the most job openings for Freelance Administrator jobs include:

What job categories do people searching Freelance Administrator jobs look for?

The top searched job categories for Freelance Administrator jobs are:

Freelance Administrator jobs near you
Infographic showing various Freelance Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Creative Operations Lead

UnitedMasters | Translation

New York, NY • On-site

Full-time

Retirement

Posted 17 days ago

Job description

Who We Are
We are an award-winning independent creative solutions company that aspires to be the most culturally influential company in the world. We help ambitious brands harness the power of culture to solve their biggest challenges. As a unique mix of experts in culture, technology, and storytelling, we are united by a passion to grow brands in ways that advertising alone can never do.
We are an entrepreneurial business, not a traditional "ad agency." That means we value resourcefulness and tenacity just as much as we value creativity and intelligence. We're unapologetically ambitious!
We are looking for a Creative Operations Lead to join Translation!
What You'll Do
The Creative Operations Lead is a critical operational leader at Translation, responsible for ensuring the right people are on the right work at the right time across every active account and initiative. This role sits at the center of the agency's capacity ecosystem, partnering closely with the Program Management team to keep delivery on track, talent balanced, and the business protected.
As Translation scales its resource planning capabilities - including the rollout of a new, intuitive staffing and capacity platform, this lead will serve as both the operational owner of that tool and the strategic steward of how people are planned, protected, and prioritized across billable and non-billable work.
Resource Planning & Allocation
  • Own and manage staffing allocations across all active client accounts, ensuring people are planned accurately and updated in real time.
  • Lead the rollout and ongoing adoption of Translation's new resource management platform, serving as the primary administrator and internal champion.
  • Surface capacity conflicts, volume pressure points, and over-allocation risks proactively - before they become delivery problems.
  • Partner daily with the PM team to align headcount plans with project timelines, scope changes, and shifting client demands.
  • Develop and maintain clear visibility into who is available, who is over-committed, and where gaps exist across all functions.
  • Track talent skills and passions.

Workload Balancing & Prioritization
  • Balance competing demands across billable client work, proactive creative opportunities, new business pitches, and internal initiatives.
  • Make and communicate clear recommendations on when and how to pull staff from non-billable work in service of billable priorities.
  • Establish and enforce workload thresholds that protect talent from burnout while maintaining agency output and quality.
  • Build frameworks for how to triage competing requests, ensuring leadership has the right information to make fast, informed staffing calls.

Freelancer Management
  • Proactively source and pipeline freelance talent in advance of high-volume periods, ensuring the agency is never caught flat-footed when capacity spikes.
  • Manage first holds on preferred freelancers across disciplines, maintaining relationships so Translation has priority access when demand peaks.
  • Negotiate freelance rates with an eye toward engagement length securing better terms for longer commitments while staying within agency margin thresholds.
  • Vet new freelancers in partnership with relevant discipline leads and key creative, strategy, and production leaders before adding them to the approved roster.
  • Own and maintain a current, organized freelancer database including rates, availability windows, past project history, and performance notes so the agency can move quickly when a need arises.

Awards & Case Study Management
  • Own the end-to-end process for awards submissions tracking eligible work, managing timelines, coordinating materials, and submitting entries across relevant shows.
  • Build and maintain a living library of agency case studies, ensuring work is documented accurately and kept current across accounts.
  • Partner with Business Development, Business Leadership, Strategy, and Creative to capture the story behind Translation's best work in a format ready for new business, press, and agency promotion.
  • Develop a calendar and workflow for proactive awards planning to avoid last-minute scrambles.

Cross-Functional Partnership
  • Serve as a key operational partner to the PM team, creating tight alignment between resource plans and delivery commitments.
  • Act as a trusted advisor to Business Leadership and Client Engagement teams on capacity and staffing strategy, translating data into actionable recommendations.
  • Collaborate with People Operations on headcount planning, open role identification, and freelance needs driven by capacity gaps.
  • Represent resource management in agency planning conversations, including scoping, new business, and organizational design discussions.
Knowledge, Skills and Abilities
  • Proven track record managing complex, multi-account staffing in a fast-paced environment where priorities shift quickly.
  • Strong command of resource management tools and platforms; experience leading a tool rollout or system migration is a plus.
  • Experience managing or willing to learn managing awards submissions and/or case study development, with a clear understanding of how agency recognition supports business development.
  • A systems thinker who is equally comfortable in the weeds of a staffing grid and in a strategic conversation about organizational design.
  • Clear, confident communicator who can translate operational complexity into simple, actionable recommendations for senior leadership.
  • A natural collaborator who builds trust quickly and maintains it under pressure.
  • High integrity around people data: this role has visibility into utilization and performance-adjacent information and must handle it with discretion.
Minimum Qualifications
  • 6+ years of experience in resource management, project management, creative operations, or a related function within a creative agency or marketing organization.
  • Deep understanding of how creative agencies work, the rhythms of production, the difference between billable and non-billable time, and how to protect both.
  • Freelance recruiting experience and negotiation skills.
Preferred Qualifications
  • Experience managing and enhancing a product or platform.
  • A strong network of freelance talent relationships.
About UnitedMasters, Inc.
UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators, UnitedMasters. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage the power of contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world's leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet, Andreessen Horowitz, and Apple, UnitedMasters, Inc. is reimagining how brands and artists come together to tell their stories, build profitable growth, and push culture forward.
Salary Hiring Range: $140,000 - $165,000
Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. in some cases that may include bonus, stock options, 401k match).
Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company.
We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors.
The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with you as a candidate.
The salary range above is for the NY/CA. As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.

Apply