Fixed Asset Accountant Jobs (NOW HIRING)

This role is foundational to monthly close, audit readiness, fixed-asset accuracy, and fleet-level financial reporting. You'll manage the entire lifecycle of vehicle accounting—purchases, upfit costs, depreciation, insurance, incentives, and disposals—while maintaining a precise, audit-ready fixed asset register. The role begins with Fleet Operations due to volume and complexity.

As capacity allows, responsibilities expand into broader public-company accounting and assistant-controller-level work. Key Responsibilities Maintain and reconcile the fixed-asset register for 1,000+ vehicles including VINs, cost basis, depreciation, insurance, and related assets Own the monthly depreciation cycle and ensure journal entries tie accurately to ERP systems and the general ledger Track detailed vehicle cost basis (purchase price, upfit costs, rebates, incentives, eligibility criteria, etc.) Reconcile data across multiple systems including ERP, operational platforms, investment accounting systems, and Excel Support bulk vehicle purchases (20–40 vehicles), including onboarding, capitalization, and cost allocation Track and amortize prepaid insurance and other vehicle-related prepaid assets Maintain fixed-asset accounting policies including capitalization thresholds, useful lives, and depreciation methods Prepare audit-ready fixed-asset workpapers and respond to external auditor inquiries Support month-end close including accruals, reconciliations, and fleet-related balance sheet schedules Partner with Fleet Operations on lifecycle events: purchases, upfits, repairs, retirements Identify and implement automation opportunities and workflow improvements Apply SOX-aligned discipline to documentation, reconciliations, and evidence standards Required Qualifications Bachelor's degree in Accounting or Finance 3–5+ years of accounting experience in fixed-asset or asset-heavy environments Experience with NetSuite and/or Microsoft Dynamics 365 Business Central Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, large dataset management) Experience with monthly close, reconciliations, and audit support Knowledge of US GAAP fixed-asset accounting standards Strong attention to detail, documentation, and accuracy Demonstrated SOX/process/controls mindset with documentation discipline and evidence capture Experience using AI tools—including agentic AI systems—for reconciliation support, anomaly detection, documentation drafting, audit prep, or workflow automation Preferred Qualifications CPA or CPA-track Experience in transportation, fleet management, leasing, manufacturing, or other asset-heavy industries Familiarity with investment accounting systems (e.g., Geneva/SS&C) for data reconciliation or multi-entity reporting Experience with bulk inventory/asset onboarding processes Familiarity with financial reporting tools (e.g., Jet Reports) Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers.

Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.