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Finance Administration Assistant Jobs (NOW HIRING)

State Farm Insurance Agency- Matt Conner

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Administration Assistant

Lititz, PA · On-site

$16 - $19/hr

You will be working to develop leads, solicit, consult and bind coverage to help customers manage their unique insurance and financial needs and while learning the logistics of managing a business ...

DTX AUTOMOTIVE

Sales Administration Assistant

Dallas, TX · On-site

$40K - $52K/yr

... Administration Assistant. DTX Automotive , is an Specialized Ford Auto Repair Shop, located in ... Key Responsibilities: Efficiently manage accounts receivable Ability to understand financials.

DTX AUTOMOTIVE

Sales Administration Assistant

Dallas, TX · On-site

$40K - $52K/yr

... Administration Assistant. DTX Automotive , is an Specialized Ford Auto Repair Shop, located in ... Key Responsibilities: Efficiently manage accounts receivable Ability to understand financials.

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Finance Administration Assistant information

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How much do finance administration assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for finance administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is the difference between Finance Administration Assistant vs Accounts Payable Clerk?

AspectFinance Administration AssistantAccounts Payable Clerk
Primary RoleSupports financial operations, manages documentation, and assists with reportingHandles invoice processing, payment scheduling, and vendor communications
Required SkillsData entry, basic accounting, organizational skillsInvoice processing, attention to detail, familiarity with accounting software
Work EnvironmentOffice setting, finance departmentOffice setting, finance/accounts payable department
Common CertificationsBookkeeping, basic accounting coursesBookkeeping, accounts payable certifications

The main difference is that a Finance Administration Assistant provides broader support across financial tasks, while an Accounts Payable Clerk specializes in processing invoices and managing payments. Both roles require similar skills and certifications but focus on different aspects of financial administration.

How much do admin assistants get paid?

The salary for a Finance Administration Assistant typically ranges from $30,000 to $50,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Salaries are often complemented by benefits such as paid time off and health insurance.

What does a financial admin assistant do?

A financial administration assistant supports the finance department by handling tasks such as data entry, processing invoices, maintaining financial records, and assisting with budgeting and reporting. They often use accounting software like QuickBooks or Excel and need strong organizational and attention-to-detail skills. The role typically involves administrative duties to ensure smooth financial operations within an organization.

What does a finance assistant do?

A finance administration assistant supports financial operations by processing invoices, maintaining financial records, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accuracy and compliance with company policies.

What are the key skills and qualifications needed to thrive as a Finance Administration Assistant, and why are they important?

To thrive as a Finance Administration Assistant, you need strong numerical skills, attention to detail, and proficiency in basic accounting principles, often supported by a relevant diploma or certification. Familiarity with accounting software such as QuickBooks or Sage, and competence in using spreadsheets (Excel) are typically required. Strong organizational skills, effective communication, and discretion with sensitive information set top candidates apart. These abilities are crucial for ensuring accurate financial record-keeping, smooth administrative operations, and maintaining trust within the organization.

What are some common challenges faced by Finance Administration Assistants, and how can they be addressed?

Finance Administration Assistants often juggle multiple tasks such as invoice processing, data entry, and coordinating with different departments, which can make time management a challenge. Additionally, maintaining accuracy in financial records while meeting tight deadlines requires strong attention to detail. To address these challenges, it's helpful to develop effective organizational systems, communicate regularly with team members, and utilize financial software tools efficiently. Support from more experienced colleagues and ongoing training can also make adapting to evolving processes much smoother.

What are Finance Administration Assistants?

Finance Administration Assistants are professionals who provide support to the finance department of an organization. Their duties typically include processing invoices, managing financial records, assisting with payroll, handling data entry, and supporting budgeting activities. They play a crucial role in ensuring the accuracy and efficiency of financial operations by helping maintain organized and up-to-date financial documentation. This position often requires strong organizational skills, attention to detail, and basic knowledge of accounting principles.

What is the role of finance admin assistant?

A finance administration assistant supports financial operations by managing records, processing invoices, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accurate financial data management. The role may involve routine clerical tasks and collaboration with finance teams to ensure smooth financial processes.
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Finance Administration Assistant jobs near you
Infographic showing various Finance Administration Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,576 per year, or $23.4 per hour.

Manager Finance and Administration

Ashley Rountree and Associates

Louisville, KY

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 hours ago

Job description

Finance and Administration Manager

ABOUT LOUISVILLE VISUAL ART

Louisville Visual Art (LVA) is a nonprofit organization with more than a century of impact dedicated to bringing more art to more people in more places across Greater Louisville. It strives to improve lives through visual arts education, community outreach, and artist support. With youth art education, professional artist development, and art in public spaces, LVA nurtures Louisville's diverse artists throughout their creative lifecycles. From a multi-purpose art facility in the Portland neighborhood, LVA meets people where they are bringing art into neighborhoods, co-creating programs, and placing artwork in public spaces across the city. LVA envisions a city where more art reaches more people in more places, where everyone, in every neighborhood, has the opportunity to experience, create, and be inspired by visual art. LVA believes art is not a luxury but a public good, essential to individual wellbeing, community connection, and a vibrant, equitable future.

THE OPPORTUNITY

Louisville Visual Art is seeking a highly organized and detail-oriented accounting or finance professional for the position of Finance & Administration Manager. This role offers the opportunity to join a team guiding LVA through a period of growth and innovation while helping position the organization for another century of meaningful work impacting communities across Louisville.

The Finance & Administration Manager will support a dynamic nonprofit arts organization through a blend of financial management and operational leadership, playing a critical role in the financial infrastructure that advances LVA's mission.

Reporting to the Executive Director, the Finance & Administration Manager plays a central role in ensuring the organization's financial health and operational effectiveness. This position oversees core accounting functions including bookkeeping, cash management, account reconciliations, and the preparation of monthly financial reports. In addition, the role supports records compliance and provides critical reporting and administrative support to leadership.

This is a part-time position with impact across multiple functional areas. Typical office hours are Monday through Thursday at LVA's hub in Louisville's Portland neighborhood and offers flexibility within the onsite work schedule.

CANDIDATE PROFILE AND RESPONSIBILITIES

Financial Management Support

  • Maintain accurate financial records; manage daily bookkeeping in QuickBooks
  • Oversee cash flow (receipts/disbursements) with strong controls and documentation
  • Manage A/P and A/R, ensuring timely, accurate processing
  • Ensure timely billing, collections, and disbursements in compliance with regulations
  • Track program and organizational expenses
  • Prepare and deliver monthly financial reports to leadership
  • Perform monthly reconciliations and assist with year-end close

Nonprofit Accounting and Compliance

  • Manage nonprofit-specific accounting practices including fund accounting principles
  • Prepare and/or coordinate IRS Form 990 filings
  • Process W-2s and 1099s; Ensure compliance with payroll taxes and reporting requirements
  • Maintain familiarity with accrual accounting and nonprofit revenue recognition
  • Support preparation for periodic financial audits

Operations and Administration Support

  • Contribute to program operations and special events
  • Provide reporting and organizational support to leadership
  • Help identify opportunities and implement process improvements
  • Partner with development team to reconcile financial data
  • Support financial aspects of employee benefits enrollment

QUALIFICATIONS

  • Bachelor's degree in accounting, finance or related field required
  • Minimum 3+ years of hands-on accounting experience required
  • Experience with nonprofit accounting required
  • Strong proficiency in QuickBooks
  • Exceptional organization, attention to detail and a commitment to accuracy
  • Collaborative mindset with ability to work across departments
  • Self-motivated and proactive; manages multiple priorities with strong follow-through

COMPENSATION AND BENEFITS

This position is a part-time, exempt professional role and is eligible for benefits. Compensation is commensurate with experience with an anticipated salary in the range of $30,000-$32,000 for a 20-hour work week. LVA offers a highly competitive benefits package including 100% employer-paid medical, dental, and vision insurance (individual coverage), a 3% employer match on a SIMPLE IRA retirement plan, paid time off, and paid holidays as well as an employer-paid basic term $25,000 life insurance policy.

CONTACT

Ashley|Rountree and Associates has been exclusively retained by Louisville Visual Arts to oversee this search. To apply for this position, please submit a cover letter and resume. For confidential questions or inquiries, contact Sarah Williams at swilliams@ashleyrountree.com

LVA is an equal opportunity employer and does not discriminate based on gender, race, age, creed, sexual orientation, or any other protected class.

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