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Finance Administration Assistant Jobs in Indiana

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Finance Administration Assistant information

What is a finance administration assistant?

Finance Administration Assistants are professionals who provide support to the finance department of an organization. Their duties typically include processing invoices, managing financial records, assisting with payroll, handling data entry, and supporting budgeting activities. They play a crucial role in ensuring the accuracy and efficiency of financial operations by helping maintain organized and up-to-date financial documentation. This position often requires strong organizational skills, attention to detail, and basic knowledge of accounting principles.

What are the key skills and qualifications needed to thrive as a finance administration assistant, and why are they important?

To thrive as a Finance Administration Assistant, you need strong numerical skills, attention to detail, and proficiency in basic accounting principles, often supported by a relevant diploma or certification. Familiarity with accounting software such as QuickBooks or Sage, and competence in using spreadsheets (Excel) are typically required. Strong organizational skills, effective communication, and discretion with sensitive information set top candidates apart. These abilities are crucial for ensuring accurate financial record-keeping, smooth administrative operations, and maintaining trust within the organization.

What are some common challenges faced by finance administration assistants, and how can they be addressed?

Finance Administration Assistants often juggle multiple tasks such as invoice processing, data entry, and coordinating with different departments, which can make time management a challenge. Additionally, maintaining accuracy in financial records while meeting tight deadlines requires strong attention to detail. To address these challenges, it's helpful to develop effective organizational systems, communicate regularly with team members, and utilize financial software tools efficiently. Support from more experienced colleagues and ongoing training can also make adapting to evolving processes much smoother.

What is the difference between Finance Administration Assistant vs Accounts Payable Clerk?

AspectFinance Administration AssistantAccounts Payable Clerk
Primary RoleSupports financial operations, manages documentation, and assists with reportingHandles invoice processing, payment scheduling, and vendor communications
Required SkillsData entry, basic accounting, organizational skillsInvoice processing, attention to detail, familiarity with accounting software
Work EnvironmentOffice setting, finance departmentOffice setting, finance/accounts payable department
Common CertificationsBookkeeping, basic accounting coursesBookkeeping, accounts payable certifications

The main difference is that a Finance Administration Assistant provides broader support across financial tasks, while an Accounts Payable Clerk specializes in processing invoices and managing payments. Both roles require similar skills and certifications but focus on different aspects of financial administration.

How much does a finance administration assistant get paid?

The average salary for a finance administration assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level roles may start lower, while experienced assistants or those in larger companies can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.

What are the most commonly searched types of Finance Administration jobs in Indiana?

The most popular types of Finance Administration jobs in Indiana are:

Finance Administration Assistant jobs near you
Infographic showing various Finance Administration Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Strategic Finance & Administration Leader | Controller

Valparaiso University

Valparaiso, IN • On-site

$90 - $120/hr

Other

Posted 21 days ago

Job description

Valparaiso University seeks an experienced Assistant Vice President of Finance and Administration, Controller. This vital role involves overseeing financial reporting, managing the accounting team, and collaborating closely with senior leadership to ensure accurate financial data supports the University's mission.

The ideal candidate will have a strong background in accounting practices, leadership experience, and the ability to communicate financial insights effectively. This full-time position is located in Valparaiso, Indiana and is essential for strategic financial management.

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