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Finance Administration Assistant Jobs (NOW HIRING)

Bergey's

Business Administration Assistant

Silverdale, PA · On-site

$17.25 - $23/hr

Business Administration Assistant Bergey's Inc. is a family-owned business that has been servicing ... Cash & Financial Administration * Monitor and reconcile cash and credit card pending balances

Bergey's

Business Administration Assistant

Silverdale, PA · On-site

$17.25 - $23/hr

Employee Assistant Program * FSA and HSA Plans * Life Insurance * Opportunities for Advancement ... Cash & Financial Administration • Monitor and reconcile cash and credit card pending balances • ...

Saputo, Inc.

$90 - $118/hr

The Plant Finance and Administration Manager (FAM) manages finance and accounting activities at the ... Must be a strong executor who has the ability to assist with strategy development at all levels of ...

Saputo, Inc.

NY · On-site

$90 - $118/hr

The Plant Finance and Administration Manager (FAM) manages finance and accounting activities at the ... Must be a strong executor who has the ability to assist with strategy development at all levels of ...

Way Out West Realty

Administration Assistant

Las Vegas, NV · On-site

$16.75 - $22.75/hr

As an Administration Assistant, you will play a vital role in supporting our day-to-day operations ... Financial Management: Handle accounts payable and receivable, data entry, and bookkeeping tasks.

Elty

Finance & Administration Intern

Milano, TX

$15.75 - $20.50/hr

Come Finance & Administration Intern , entrerai nel team Operations e avrai un ruolo concreto e non ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

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Finance Administration Assistant information

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$10

$23

$40

How much do finance administration assistant jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for finance administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is a finance administration assistant?

Finance Administration Assistants are professionals who provide support to the finance department of an organization. Their duties typically include processing invoices, managing financial records, assisting with payroll, handling data entry, and supporting budgeting activities. They play a crucial role in ensuring the accuracy and efficiency of financial operations by helping maintain organized and up-to-date financial documentation. This position often requires strong organizational skills, attention to detail, and basic knowledge of accounting principles.

What are the key skills and qualifications needed to thrive as a finance administration assistant, and why are they important?

To thrive as a Finance Administration Assistant, you need strong numerical skills, attention to detail, and proficiency in basic accounting principles, often supported by a relevant diploma or certification. Familiarity with accounting software such as QuickBooks or Sage, and competence in using spreadsheets (Excel) are typically required. Strong organizational skills, effective communication, and discretion with sensitive information set top candidates apart. These abilities are crucial for ensuring accurate financial record-keeping, smooth administrative operations, and maintaining trust within the organization.

What are some common challenges faced by finance administration assistants, and how can they be addressed?

Finance Administration Assistants often juggle multiple tasks such as invoice processing, data entry, and coordinating with different departments, which can make time management a challenge. Additionally, maintaining accuracy in financial records while meeting tight deadlines requires strong attention to detail. To address these challenges, it's helpful to develop effective organizational systems, communicate regularly with team members, and utilize financial software tools efficiently. Support from more experienced colleagues and ongoing training can also make adapting to evolving processes much smoother.

What is the difference between Finance Administration Assistant vs Accounts Payable Clerk?

AspectFinance Administration AssistantAccounts Payable Clerk
Primary RoleSupports financial operations, manages documentation, and assists with reportingHandles invoice processing, payment scheduling, and vendor communications
Required SkillsData entry, basic accounting, organizational skillsInvoice processing, attention to detail, familiarity with accounting software
Work EnvironmentOffice setting, finance departmentOffice setting, finance/accounts payable department
Common CertificationsBookkeeping, basic accounting coursesBookkeeping, accounts payable certifications

The main difference is that a Finance Administration Assistant provides broader support across financial tasks, while an Accounts Payable Clerk specializes in processing invoices and managing payments. Both roles require similar skills and certifications but focus on different aspects of financial administration.

How much does a finance administration assistant get paid?

The average salary for a finance administration assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level roles may start lower, while experienced assistants or those in larger companies can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.

What cities are hiring for Finance Administration Assistant jobs?

Cities with the most Finance Administration Assistant job openings:

What are the most commonly searched types of Finance Administration jobs?

The most popular types of Finance Administration jobs are:

What states have the most Finance Administration Assistant jobs?

States with the most job openings for Finance Administration Assistant jobs include:

Finance Administration Assistant jobs near you
Infographic showing various Finance Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,576 per year, or $23.4 per hour.

Financial Administration Assistant - Alexandria

U.S. Courts

Alexandria, VA • On-site, Remote

$70K - $133K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 20 days ago

Job description

Summary
The Office of the Federal Public Defender for the Eastern District of Virginia is accepting applications for a Financial Administration Assistant position in our Alexandria location. Pursuant to the Criminal Justice Act, 18 U.S.C. § 3006A, the office provides legal representation to indigent defendants in federal criminal cases and related matters. This position will remain open until filled with preference given to those who apply by August 21st.
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Duties
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The Financial Administration Assistant manages the day-to-day accounts payable operations for our office. This includes reviewing invoices and vouchers for accuracy before preparing them for payment, working with legal teams to ensure invoices are fair, correct, and meet quality and performance standards, and assisting in maintaining the district's purchase card, centrally billed travel, and individually billed travel card systems. This position serves as the district's accounts payable point of contact, facilitating communication between administration and local attorneys, staff, experts, and vendors.
Beyond day-to-day accounts payable duties, the Financial Administration Assistant keeps financial records organized and up to date, confirms that monthly funding requests are completed, and assists with required monthly reporting. The role also involves helping update financial, internal control, and travel policies annually; supporting the annual financial reviews and audits; training new employees on accounts payable processes and credit card use; ensuring compliance with payment and procurement regulations; and reviewing the office's financial systems to recommend and help implement improvements. The Financial Administration Assistant provides support when the district plans and executes large procurements and other projects, partners with the Operations Management Assistant on tracking accountable property, and serves as backup for the Financial Administrator, which requires maintaining an active contracting officer certification and staying current on request, travel, and funding processes.
Requirements
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Conditions of employment
  • The final candidate will undergo an FBI background check and employment is conditional upon its completion.
  • The individual must occasionally lift and/or move up to 25 pounds.
  • Travel within the state will be necessary and a valid driver's license is required.

Qualifications
A successful applicant will have a minimum of three to five years of experience in an accounting or financial management role in which Generally Accepted Accounting Practices (GAAP) were regularly used; experience using Microsoft Excel; the ability to research, comprehend, and apply complex regulations or policy guidelines; attention to detail; familiarity with Microsoft Office applications and Adobe Acrobat; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion and professional presentation; and a history of completing duties on time. An associate or bachelor's degree in a business-related field is preferred. Applicants must be authorized to work in the United States. This position may require work on holidays, evenings, and weekends, as the nature of our mission sometimes requires.
The physical demands of the position are those required to successfully perform the duties described above. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. The Financial Administration Assistant will spend most of their time in an office environment consistent with our telework policy.
Education
High School Diploma or equivalent; however, an associate or bachelor's degree in a business-related field is preferred.
Additional information
  • The position is "at-will" employment in the excepted service and does not carry the tenure rights of the competitive civil service.
  • This position is subject to the availability of funds.
  • All responses will remain confidential.
  • More than one position may be filled from this announcement.

The Federal Public Defender is an equal-opportunity employer.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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The position offers federal employment benefits that include, in part, paid vacation, paid sick time, paid holidays, health insurance, life insurance, retirement plan and participation in the Thrift Savings Plan (401k). Salary is payable only by Electronic Funds Transfer (direct deposit). Telework and flex scheduling consistent with court obligations and position duties are available to all employees.
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