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Finance Administration Assistant Jobs (NOW HIRING)

Allouez Senior Living

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

Allouez Senior Living

Administration Assistant

Green Bay, WI · On-site

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

Allouez Senior Living

Administration Assistant

Green Bay, WI

$17.50 - $23.50/hr

Administration Assistant REPORTS TO: Executive Director JOB SUMMARY: The Business Office Manager is ... Ensure compliance with financial procedures and guidelines. * Generate resident billing within the ...

Benton & Associates

Be Seen First

Administration Assistant / Bookkeeper

Carlisle Barracks, PA · On-site

$40K - $48K/yr

Our company is currently seeking ​an Administration Assistant / Bookkeeper to join our team ... You will be responsible for preparing and examining financial records for our company.

Optimize Partners

Administative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

We specialize in recruiting and placing top tier talent in software engineering, digital marketing, supply chain and HR/Finance Operations. We're looking to hire an Administrative Assistant on a ...

Augment

Administration Assistant

Pembroke Pines, FL · On-site

$20/hr

Support data collection and reporting for incentive pay programs. * Assist with financial processes, including payments and expense tracking. * Contribute to implementation of operational projects.

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Finance Administration Assistant information

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How much do finance administration assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for finance administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is the difference between Finance Administration Assistant vs Accounts Payable Clerk?

AspectFinance Administration AssistantAccounts Payable Clerk
Primary RoleSupports financial operations, manages documentation, and assists with reportingHandles invoice processing, payment scheduling, and vendor communications
Required SkillsData entry, basic accounting, organizational skillsInvoice processing, attention to detail, familiarity with accounting software
Work EnvironmentOffice setting, finance departmentOffice setting, finance/accounts payable department
Common CertificationsBookkeeping, basic accounting coursesBookkeeping, accounts payable certifications

The main difference is that a Finance Administration Assistant provides broader support across financial tasks, while an Accounts Payable Clerk specializes in processing invoices and managing payments. Both roles require similar skills and certifications but focus on different aspects of financial administration.

How much do admin assistants get paid?

The salary for a Finance Administration Assistant typically ranges from $30,000 to $50,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Salaries are often complemented by benefits such as paid time off and health insurance.

What does a financial admin assistant do?

A financial administration assistant supports the finance department by handling tasks such as data entry, processing invoices, maintaining financial records, and assisting with budgeting and reporting. They often use accounting software like QuickBooks or Excel and need strong organizational and attention-to-detail skills. The role typically involves administrative duties to ensure smooth financial operations within an organization.

What does a finance assistant do?

A finance administration assistant supports financial operations by processing invoices, maintaining financial records, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accuracy and compliance with company policies.

What are the key skills and qualifications needed to thrive as a Finance Administration Assistant, and why are they important?

To thrive as a Finance Administration Assistant, you need strong numerical skills, attention to detail, and proficiency in basic accounting principles, often supported by a relevant diploma or certification. Familiarity with accounting software such as QuickBooks or Sage, and competence in using spreadsheets (Excel) are typically required. Strong organizational skills, effective communication, and discretion with sensitive information set top candidates apart. These abilities are crucial for ensuring accurate financial record-keeping, smooth administrative operations, and maintaining trust within the organization.

What are some common challenges faced by Finance Administration Assistants, and how can they be addressed?

Finance Administration Assistants often juggle multiple tasks such as invoice processing, data entry, and coordinating with different departments, which can make time management a challenge. Additionally, maintaining accuracy in financial records while meeting tight deadlines requires strong attention to detail. To address these challenges, it's helpful to develop effective organizational systems, communicate regularly with team members, and utilize financial software tools efficiently. Support from more experienced colleagues and ongoing training can also make adapting to evolving processes much smoother.

What are Finance Administration Assistants?

Finance Administration Assistants are professionals who provide support to the finance department of an organization. Their duties typically include processing invoices, managing financial records, assisting with payroll, handling data entry, and supporting budgeting activities. They play a crucial role in ensuring the accuracy and efficiency of financial operations by helping maintain organized and up-to-date financial documentation. This position often requires strong organizational skills, attention to detail, and basic knowledge of accounting principles.

What is the role of finance admin assistant?

A finance administration assistant supports financial operations by managing records, processing invoices, reconciling accounts, and assisting with budgeting and reporting. They often use accounting software and require strong organizational skills to ensure accurate financial data management. The role may involve routine clerical tasks and collaboration with finance teams to ensure smooth financial processes.
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Finance Administration Assistant jobs near you
Infographic showing various Finance Administration Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,576 per year, or $23.4 per hour.

Administration Assistant

Allouez Senior Living

Green Bay, WI • On-site

$17.50 - $23.50/hr

Full-time

Posted 26 days ago

Job description

POSITION: Administration Assistant
REPORTS TO: Executive Director
JOB SUMMARY: The Business Office Manager is responsible for providing administrative support, according to established policies, procedures and objectives. This includes functions of accounts receivable, billing, collections and month end processes as well as monitoring all activities related to deposits and withdrawals of resident trust, census information systems and accounts payable processes. The role involves dealing with a wide range of matters and handles highly sensitive and classified information. This role requires a high level of organization and attention to detail, excellent communication skills, and the ability to manage multiple projects simultaneously.
DUTIES & RESPONSIBLITIES:
  • Accurately enter and code accounts payable invoices into the QuickBooks Online system.
  • Ensure compliance with financial procedures and guidelines.
  • Generate resident billing within the QuickBooks Online System. Record billing details in spreadsheets and online portals for payment approval.
  • Create census, unit availability reports
  • Create comprehensive reports using Excel, utilizing functions such as sorting, v-lookup, and pivot tables.
  • Receive resident payments and process them within the QBO system.
  • Conduct collection calls to ensure timely receipt of outstanding payments.
  • Enter all bank transactions into the QuickBooks Online platform. Maintain accurate financial records.
  • Verifies validity of account discrepancies by investigating necessary information.
  • Process vendor payments within the QuickBooks Online system.
  • Maintains employee files, set up at hire on going and at termination
  • Answer and screen incoming telephone calls in a courteous and professional manner.
  • Assist with New Employee Orientation and ensure new hire checklists are completed
  • Order supplies for office and other departments.
  • Conduct tours with prospective tenants and families.
  • Coordinate resident transport requests.
  • Work with HR team as necessary
  • All other duties as assigned.

WORKING BEHAVIORS:
  • Adhere to and carry out all policies and procedures.
  • Establish and maintain constructive working relationships
  • Maintain confidentiality of verbal and written information pertaining to residents, community operations and personnel.
  • Promote Frontida Assisted Living in a positive way.

Frontida Assisted Living is an equal opportunity employer.
In addition to my duties as outlined above, this position must uphold Frontida's values in day-to-day activities:
  • Tell the Truth
  • Work Hard
  • Follow the Rules
  • Love Others
  • Have Fun

Requirements
QUALIFICATIONS:
  • QuickBooks Online experience preferred.
  • Previous roles as a Business Office Manager or Accounting Assistant preferred.
  • Understanding of resident billing processes.
  • Ability to navigate billing systems and address resident inquiries.
  • Proficiency in Microsoft Systems: In-depth experience with Microsoft Excel, Word, and Outlook. Comfortable using these tools for daily tasks and reporting.
  • Strong written and verbal skills, with strong attention to detail.
  • Strong time management, prioritization, and multitasking abilities.

PHYSICAL REQUIREMENTS:
  • Must have the ability to regularly sit, occasionally required to kneel, crouch, and stand.
  • Frequent twisting and reaching above or below shoulder height.
  • Occasionally push or pull office equipment weighing up to 25 pounds.
  • Must be able to read, write, and communicate effectively.

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