ZipRecruiter

Log In

1

Filing Specialist Jobs (NOW HIRING)

Cooley LLP

IP US Filing Specialist

Boston, MA · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Manhattan, NY

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Washington, DC · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Corporate Tools

Corporate Filing Specialist

Post Falls, ID · On-site +1

$18.50/hr

As a Corporate Filing Specialist at Corporate Tools, you'll play a key role in helping businesses across the country get up and running. You'll be part of the team that handles official state filings ...

Cooley LLP

IP US Filing Specialist

New York, NY · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Reston, VA

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Boston, MA

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Milliken

Document Filing Specialist

Gainesville, FL

POSITION OVERVIEW The Document Filing Specialist is responsible for organizing, sorting, and maintaining both physical and electronic documents in accordance with company procedures and regulatory ...

Cooley

IP US Filing Specialist

New York, NY · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Seyfarth Shaw LLP

E-Filing Specialist

Los Angeles, CA · On-site

$125K - $125.50K/yr

The Opportunity As an e-Filing Specialist, you will be responsible for electronically filing documents in state and federal courts. In this position, you will be part of a regional and national ...

Cooley

IP US Filing Specialist

Reston, VA · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley

IP US Filing Specialist

Washington, DC · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley LLP

IP US Filing Specialist

Washington, DC

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

Cooley

IP US Filing Specialist

Boston, MA · On-site

$98.80K - $133.12K/yr

IP US Filing Specialist Cooley is seeking an IP US Filing Specialist to join the IP Services team. *Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of ...

next page

Showing results 1-20

People also search for

All JobsFiling Specialist Jobs

Filing Specialist information

What is a Filing Specialist job?

A Filing Specialist is responsible for organizing, managing, and maintaining documents and records in both physical and digital formats. They ensure files are accurately categorized, stored, and easily retrievable when needed. This role may involve data entry, document scanning, and compliance with filing protocols. Filing Specialists are commonly employed in offices, legal firms, medical facilities, and other organizations that require efficient record-keeping. Strong attention to detail and organizational skills are essential for success in this role.

What are the key skills and qualifications needed to thrive in the Filing Specialist position, and why are they important?

To thrive as a Filing Specialist, you need strong organizational abilities, attention to detail, and familiarity with document management practices, often supported by a high school diploma or equivalent. Experience with electronic filing systems, database software, and office equipment such as scanners and copiers is preferred. Excellent time management, reliability, and communication skills help ensure efficient workflow and effective teamwork. These competencies ensure accurate record-keeping, streamlined document retrieval, and compliance with company or regulatory standards.

What are common daily responsibilities for a Filing Specialist?

Filing Specialists typically spend their days organizing, indexing, and maintaining both physical and digital documents, ensuring that all files are accurately labeled and stored for easy access. They may also be responsible for retrieving files upon request, auditing filing systems, and collaborating with other departments to update or archive records. Attention to confidentiality and adherence to company policies is essential, especially when handling sensitive information. Additionally, many Filing Specialists assist with data entry and basic administrative tasks, contributing to overall office efficiency.
More about Filing Specialist jobs
What are the most commonly searched types of Filing Specialist jobs? The most popular types of Filing Specialist jobs are:
What job categories do people searching Filing Specialist jobs look for? The top searched job categories for Filing Specialist jobs are:
Filing Specialist jobs near you
Infographic showing various Filing Specialist job openings in the United States as of May 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Foreign Filing Specialist

Buchanan Ingersoll and Rooney PC

Pittsburgh, PA • On-site

$112.60K - $113.10K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Foreign Filing Specialist
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently searching for a Foreign Filing Specialist to join our Pittsburgh, PA, Philadelphia, PA, King of Prussia, PA or Washington, DC location. This position will assist attorneys and other specialists in rendering legal services to clients and be responsible for assisting in all procedural and substantive matters regarding foreign patent applications.
Essential Duties and Responsibilities:
  • Prepare new patent applications for filing at appropriate patent office overseas, the Patent Cooperation Treaty ("PCT") U.S. Receiving Office and in the International Bureau of WIPO, ensuring information for application and formalities is accurate and complete.
  • Obtain and file outstanding documentation such as priority documents, powers of attorney, assignments, formal drawings, etc., needed to complete patent application. Legalize documents if necessary.
  • Communicate with attorneys, foreign associates, clients, embassies, the State Department, the United States Patent and Trademark Office, the International Bureau of WIPO, including drafting reporting letters to clients and instruction letters to foreign associates, preparing and processing paperwork necessary during pendency of patent application and during life of patent.
  • Review and docket all incoming mail related to foreign patent applications in department electronic docket.
  • Review and update daily and biweekly foreign dockets from docketing system. Follow-up with attorneys and clients of upcoming deadlines.
  • Obtain various cost estimates for attorneys and clients.
  • Review notifications related to changes in international and foreign patent laws and regulations. Utilize foreign patent reference materials and the Internet, ensuring current procedures are up to date.

Required Education/Experience:
  • High School diploma or equivalent.
  • Business School diploma or equivalent IP patent foreign filing experience.
  • One to three (1-3) years of recent IP patent PCT and foreign filing experience within a law firm environment.
  • Knowledge and skilled in operating and functions of docketing software, and software related to an electronic work environment (Windows 7, Microsoft Word 2010, Outlook, document management system, copier/scanner, Foundation IP).
  • Knowledge of PCT and foreign patent laws.
  • Ability to organize, prioritize tasks and complete them under time constraints.
  • Ability to concentrate and pay close attention to detail.
  • Ability to work independently.
  • Ability to communicate professionally both written and verbal.
  • Ability to e-file.
  • Available to work overtime when needed

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:
  • Hybrid work schedules
  • Generous Paid Time Off
  • Paid Holidays, including a floating holiday
  • WorkWell wellness program
  • Caregiving assistance with Bright Horizons (child, elder, and pet care!)
  • Access to our Firm-wide emergency assistance fund
  • Free full access to LinkedIn Learning
  • Insurance - Medical, Dental, Vision
  • 401K Program
  • Retirement Savings Program

We are an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Apply