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Filing Specialist Jobs (NOW HIRING)

Venable LLP

IP Foreign Filing Specialist

Washington, DC · On-site +1

$82K - $97K/yr

That's why we're looking for an IP Foreign Filing Specialist to provide comprehensive support to attorneys and clients for international and foreign patent filings throughout the application ...

Equivity, Inc.

E-Filing Specialist

Columbus, GA · Remote

$20/hr

Experience e-filing in at least two jurisdictions is strongly preferred. What You'll Do: * Prepare and submit electronic filings following established procedures * Monitor submission status and ...

Venable LLP

IP Foreign Filing Specialist

Washington, DC · On-site +1

$82K - $97K/yr

That's why we're looking for an IP Foreign Filing Specialist to provide comprehensive support to attorneys and clients for international and foreign patent filings throughout the application ...

Venable LLP

IP Foreign Filing Specialist

Washington, DC · On-site

$82K - $97K/yr

That's why we're looking for an IP Foreign Filing Specialist to provide comprehensive support to attorneys and clients for international and foreign patent filings throughout the application ...

IICRC

Job File Specialist

Villa Rica, GA

Job File Specialist Join SERVPRO of Douglasville/Carrollton/Troup-Coweta Counties as a Job File Specialist, where you'll play a crucial role in ensuring our projects run smoothly and efficiently. Be ...

StateJobsNY

Assistant Filings Specialist - FDS

Albany, NY · On-site

$48K - $60K/yr

... FDS filing program pursuant to Section 73-a of the Public Officers Law. The Assistant Filings Specialist updates records in the FDS online filing application, processes hardcopy filings, tracks ...

PrePass

Compliance Filings Specialist

Phoenix, AZ · On-site +1

The Compliance Filings Specialist works closely with internal teams and customers to gather ... Respond to filing-related questions and provide guidance on next steps or corrections when needed

PrePass

Compliance Filings Specialist

Phoenix, AZ · Remote

The Compliance Filings Specialist works closely with internal teams and customers to gather ... Respond to filing-related questions and provide guidance on next steps or corrections when needed

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Filing Specialist information

What is a Filing Specialist job?

A Filing Specialist is responsible for organizing, managing, and maintaining documents and records in both physical and digital formats. They ensure files are accurately categorized, stored, and easily retrievable when needed. This role may involve data entry, document scanning, and compliance with filing protocols. Filing Specialists are commonly employed in offices, legal firms, medical facilities, and other organizations that require efficient record-keeping. Strong attention to detail and organizational skills are essential for success in this role.

What are the key skills and qualifications needed to thrive in the Filing Specialist position, and why are they important?

To thrive as a Filing Specialist, you need strong organizational abilities, attention to detail, and familiarity with document management practices, often supported by a high school diploma or equivalent. Experience with electronic filing systems, database software, and office equipment such as scanners and copiers is preferred. Excellent time management, reliability, and communication skills help ensure efficient workflow and effective teamwork. These competencies ensure accurate record-keeping, streamlined document retrieval, and compliance with company or regulatory standards.

What are common daily responsibilities for a Filing Specialist?

Filing Specialists typically spend their days organizing, indexing, and maintaining both physical and digital documents, ensuring that all files are accurately labeled and stored for easy access. They may also be responsible for retrieving files upon request, auditing filing systems, and collaborating with other departments to update or archive records. Attention to confidentiality and adherence to company policies is essential, especially when handling sensitive information. Additionally, many Filing Specialists assist with data entry and basic administrative tasks, contributing to overall office efficiency.

What jobs pay 10,000 a month without a degree?

Filing specialists typically do not earn $10,000 a month without advanced experience or specialized skills. High-paying roles that can reach this level without a degree include certain sales positions, real estate brokers, or skilled trades like electricians and plumbers, especially with experience and certifications. These jobs often require strong skills, certifications, or licensing but not necessarily a college degree.

What is a filing specialist?

A filing specialist is a professional responsible for organizing, maintaining, and retrieving physical or electronic records within an organization. They often use filing systems, databases, and document management tools to ensure accurate and efficient record-keeping, supporting administrative and operational functions.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office or records management setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What jobs make $1,000,000 a year?

Filing specialists typically do not earn $1,000,000 annually. Jobs that can reach this level include high-level executives, successful entrepreneurs, investment bankers, and certain professional athletes or entertainers, often requiring extensive experience, specialized skills, and significant responsibility or risk. Most roles with such earnings are in executive leadership, finance, or entertainment industries.
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What are the most commonly searched types of Filing Specialist jobs? The most popular types of Filing Specialist jobs are:
What job categories do people searching Filing Specialist jobs look for? The top searched job categories for Filing Specialist jobs are:
Filing Specialist jobs near you
Infographic showing various Filing Specialist job openings in the United States as of June 2026, with employment types broken down into 1% Locum Tenens, 92% Full Time, 3% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 4% Hybrid, and 4% Remote job distribution.
IP Foreign Filing Specialist

IP Foreign Filing Specialist

Venable LLP

Washington, DC • On-site, Remote

$82K - $97K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for an IP Foreign Filing Specialist to provide comprehensive support to attorneys and clients for international and foreign patent filings throughout the application lifecycle, including preparing and filing PCT-related documents and coordinating with foreign associates to obtain and submit required documentation for foreign patent applications.

This position has flexibility to work remotely 100% of the time.

The ideal candidate will be responsible for...

  • Filing new Patent Cooperation Treaty (PCT) applications (including Chapter II Demands), national stage applications, and direct filed foreign applications.
  • Preparing formal documents, including Declarations, Powers of Attorney, Assignments, and other formal documents as required for PCT and by foreign countries.
  • Working with the firm's computerized docket system and the docketing department to track, clear, and report on statutory deadlines, including responding to client, attorney, and docketing inquiries as to status.
  • Working with attorneys, clients, and foreign associates as necessary to respond to official actions related to PCT and foreign patent applications, throughout the life cycle of the application.
  • Maintaining electronic foreign files in accordance with established firm policies and procedures.

The successful candidate will demonstrate...

  • BS/BA degree or equivalent work experience
  • 3 plus years patent foreign filing experience
  • Thorough knowledge of patent foreign filing policies, procedures, and best practices, including using and maintaining an IP practice management system
  • Experience using ePCT highly preferred
  • Experience with Inprotech and/or CPi preferred
  • Paralegal experience is a plus
  • Computer aptitude; experience using current Windows Operating System and Microsoft Office applications, including Excel

Pay Range for Candidates in Washington, DC: $82,000 - $97,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

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