ZipRecruiter

Log In

1

Subpoena Specialist Jobs (NOW HIRING)

J Square Ltd

Medical Records Subpoena Coordinator

Denver, CO · On-site

$18.25 - $23.75/hr

Benefits: 401(k) matching Flexible schedule Health insurance Paid time off Vision insurance The Medical Records & Subpoena Specialist is responsible for preparing and submitting medical records ...

NLB Services

Records Specialist I

Atlanta, GA · On-site

... Specialist in HR, your duties will include retrieving, documenting and dispositioning employee ... HR Records will support/assist the Legal subpoena team with available information needed to ...

next page

Showing results 1-20

All JobsSubpoena Specialist Jobs

Subpoena Specialist information

See salary details

$29K

$62.1K

$97.5K

How much do subpoena specialist jobs pay per year?

As of Aug 19, 2026, the average yearly pay for subpoena specialist in the United States is $62,125.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,500.00 and $70,000.00 per year, depending on experience, location, and employer.

What is a subpoena specialist?

A Subpoena Specialist is responsible for processing, reviewing, and responding to legal subpoenas, court orders, and requests for records. They ensure compliance with legal requirements, protect sensitive information, and work closely with legal teams and law enforcement agencies. Their duties may also include tracking deadlines, preparing responses, and maintaining accurate records. This role requires strong attention to detail, knowledge of legal procedures, and excellent organizational skills.

What are the key skills and qualifications needed to thrive as a subpoena specialist?

To thrive as a Subpoena Specialist, you need a solid understanding of legal procedures, document management, and knowledge of privacy laws, typically supported by experience in legal support or law enforcement environments. Familiarity with case management software, electronic records systems, and sometimes Notary Public certification is often required. Strong attention to detail, organizational ability, and clear written and verbal communication skills are key soft skills for this role. These qualities are crucial for handling sensitive legal documents accurately, meeting strict deadlines, and ensuring compliance with legal standards.

What are the typical challenges faced by a subpoena specialist, and how can they be managed effectively?

One common challenge for Subpoena Specialists is ensuring timely and accurate processing of legal requests while maintaining strict confidentiality of sensitive information. You may encounter high volumes of subpoenas with tight deadlines, requiring effective prioritization and organization. Attention to detail is essential to avoid errors that could impact legal proceedings. Collaborating closely with legal teams, law enforcement, and other departments can also present coordination challenges, but clear communication and established procedures help maintain workflow efficiency. Many employers provide ongoing training and support to help Subpoena Specialists stay current with legal requirements and best practices.

More about Subpoena Specialist jobs

What cities are hiring for Subpoena Specialist jobs?

Cities with the most Subpoena Specialist job openings:

What are the most commonly searched types of Subpoena Specialist jobs?

The most popular types of Subpoena Specialist jobs are:

What states have the most Subpoena Specialist jobs?

States with the most job openings for Subpoena Specialist jobs include:

What job categories do people searching Subpoena Specialist jobs look for?

The top searched job categories for Subpoena Specialist jobs are:

Subpoena Specialist jobs near you
Infographic showing various Subpoena Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $62,125 per year, or $29.9 per hour.

Medical Records Subpoena Coordinator

J Square Ltd

Denver, CO • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 16 days ago

Job description


The Medical Records & Subpoena Specialist is responsible for preparing and submitting medical records requests, drafting and tracking subpoenas, and preparing HIPAA-compliant authorizations/releases. This role is detail-oriented, deadline-driven, and ideal for someone who enjoys structured work, clear processes, and supporting litigation.

You will work closely with claims professionals, attorneys, and providers’ medical records departments to ensure timely, accurate, and compliant production of records.

Key Responsibilities
  • Prepare, submit, and track medical records requests to hospitals, clinics, and other healthcare providers.
  • Draft subpoenas for medical records using firm templates and jurisdiction-specific requirements.
  • Draft and edit HIPAA-compliant authorizations and release forms for medical records.
  • Maintain detailed logs of all outgoing requests, subpoenas, and authorizations, including dates, responses, and follow-ups.
  • Communicate with medical records departments, copy services, and law firms to resolve questions or deficiencies.
  • Monitor deadlines and statutes, escalating issues when responses are delayed or incomplete.
  • Follow standardized workflows and contribute to process improvements and template updates.
  • Protect confidential and protected health information (PHI) in compliance with HIPAA and applicable state laws.
Qualifications
Required:

  • Strong attention to detail and ability to manage a high volume of requests with varying deadlines.
  • Excellent written communication skills (clear, concise, and professional).
  • Comfortable working with electronic records, databases, and document management systems.
  • Proven ability to handle confidential information with discretion.
Preferred:

  • Experience handling medical records requests, subpoenas, or authorizations in a legal, insurance, or healthcare setting.
  • Basic understanding of HIPAA privacy rules and release of information requirements.
  • Experience working with medical malpractice, bodily injury, or other liability claims.
  • Prior work in a law firm, TPA, or insurance carrier environment.
Skills and Competencies
  • Detail-oriented: Catches small errors in names, dates of birth, date ranges, and provider information.
  • Organized: Manages multiple open requests, follow-ups, and deadlines without losing track.
  • Process-driven: Follows checklists and standard procedures, suggests improvements when appropriate.
  • Professional communication: Interfaces comfortably with providers, law firms, and claims personnel by email and phone.
  • Tech-savvy: Learns new systems quickly and works efficiently in a digital environment (PDF tools, spreadsheets, practice management or claim systems).

Work Environment
  • Small, specialized team with direct access to decision-makers.
  • Mix of independent, focused work and collaborative problem-solving.
  • Primarily electronic workflow (minimal paper).
  • Flexible scheduling within normal business hours.
Compensation and Benefits
  • Competitive hourly rate or salary commensurate with experience.
  • Paid time off and holidays.
  • Health, Dental and Vision Insurance
  • 401K