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Filing Manager Jobs in Florida (NOW HIRING)

The Lemoine Compnay

Program Manager

Tampa, FL

... file management standards at all times. * Coordinate all procurement activities, contract ... administration, and subcontractor management in compliance with Davis-Bacon Act, Section 3, and ...

The Lemoine Company

Program Manager

Tampa, FL · On-site

... file management standards at all times. * Coordinate all procurement activities, contract ... administration, and subcontractor management in compliance with Davis-Bacon Act, Section 3, and ...

Jeck Harris

Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

This role requires a balance of substantive billable work and administrative file management. The ideal candidate takes charge, works independently, and is a detail-oriented professional capable of ...

Jeck Harris

Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

This role requires a balance of substantive billable work and administrative file management. The ideal candidate takes charge, works independently, and is a detail-oriented professional capable of ...

Covius

Collateral File Processor

Palm Harbor, FL

$15 - $18.80/hr

Summary The Processor Collateral File Processor is responsible for the accurate intake ... Manage undeliverable addresses in accordance with contractual guidelines. * Prepare outbound ...

Covius

Collateral File Processor

Palm Harbor, FL · On-site

$15 - $18.80/hr

Summary The Processor Collateral File Processor is responsible for the accurate intake ... Manage undeliverable addresses in accordance with contractual guidelines. * Prepare outbound ...

Covius

Collateral File Processor

Palm Harbor, FL · On-site

$15 - $18.80/hr

Summary The Processor Collateral File Processor is responsible for the accurate intake ... Manage undeliverable addresses in accordance with contractual guidelines. * Prepare outbound ...

Covius

Collateral File Processor

Palm Harbor, FL · On-site

$15 - $18.80/hr

Job Summary The Collateral File Processor is responsible for receiving, tracking, and processing ... Manage undeliverable addresses in accordance with established guidelines. * Prepare outbound ...

Wood Smith Henning & Berman

Records File Clerk

Tampa, FL · On-site

$15 - $19.75/hr

Responsible for records management, file organization, retrieving and tracking of physical and electronic data in accordance with policy, procedure and workflow * Responsible for maintaining and ...

Covius

Collateral File Processor

Palm Harbor, FL · On-site

$15 - $18.80/hr

Job Summary The Collateral File Processor is responsible for receiving, tracking, and processing ... Manage undeliverable addresses in accordance with established guidelines. * Prepare outbound ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Florida

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Florida?

The most popular types of Filing jobs in Florida are:

What cities in Florida are hiring for Filing Manager jobs?

Cities in Florida with the most Filing Manager job openings:

Filing Manager jobs near you

Office Manager / Executive Assistant

Saint Petersburg, FL • On-site

ABUNDANT LAWN
See more jobs at ABUNDANT LAWNexternal

$20 - $30/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Manage back-office administrative tasks including handling customer communications, maintaining files, scheduling routes, and recording payments.

  • Coordinate scheduling of estimates, service calls, and daily routes, and process payroll and customer payments.

  • Maintain accurate records, generate reports, and assist with onboarding and light marketing activities.

Job description

Abundant Lawn is seeking an enthusiastic, efficient, and organized professional to join our growing team.
Overview: Manage the back-office administrative processes and tasks for Abundant Lawn, including handling customer phone calls,
maintaining files, scheduling daily routes for our trucks, printing job-related documents, recording and depositing payments, light bookkeeping/organization, maintaining CRM data, helping with light marketing (staff photos, etc.) and handling miscellaneous ordering for the office.
Abundant Lawn is a family owned and operated local business in St. Petersburg. The right candidate will be willing to learn, able to multitask, and excited by opportunities for growth. This person should be interested in helping to continue building the company culture and improve our processes and organization. This person should be well-equipped to use basic technology such as a CRM system and able to manage priorities by order of time sensitivity. The right candidate will be a self starter who is able to work independantly, but also collaborate with our team, including the owner, marketing manager, customer service, sales, and operations staff, and our lawncare technicians. 
Key Accountabilities:
-Efficiently log and manage phone and email communications with customers, working together with our existing customer service staff; trouble shoot / coordinate with operations team as needed to ensure customer satisfaction
-Manage and update maintenance scheduling through Jobber, our CRM system
-Coordinate with Sales Team to schedule estimates and service calls
-Act as HR liason for new hires, launch onboarding and training processes, instilling our company culture and protocols
-Maintain accurate digital and paper records (ie receipts for ordering supplies, etc.)
Ongoing Task Execution:
-Create and Maintain Employee Files, Manage Hiring Paperwork – As Needed 
-Log customer payments in Jobber (landscaping CRM) - Daily
-Setup and Print Lawncare Routes for following day - Daily
-Review / Respond to email and text communications - Daily
-Schedule Service Calls / Follow Up Calls - Daily
-Answer Calls and Schedule Estimates - Daily
-Process Payroll - Weekly
-Call and Maintain Delinquent Customer Accounts / Collect Payments – Weekly
-Maintain Data on Office Board - Weekly
-Log Photos in Key Client System - Weekly
-Inventory & Order Marketing and Office Supplies – Monthly or as needed
-Assist in Onboarding Employees – As Needed
-Review Previous Day Activities – As Needed
Required Outputs:
-Create and Send PDF Invoices to Key Clients - Monthly
-Payroll Report - Weekly
-Customer Follow Up Report - Weekly
- Customer Data Updates - Monthly
-Inventory and Order Report - Monthly
-New Accounts Report - Weekly
Technical Knowledge, Experience, Skills:
-Basic iMac or Windows Computer Skills
-Basic Professional Writing Skills (ie customer emails and texts)
-Basic Google Sheets knowledge
-Intermediate Jobber (CRM / Field Service Management) Knowledge (Training Supplied)
-Ability to use an iPhone
-Ability to manage shared calendars
-Intermediate Customer Service Skills
-Basic QuickBooks knowledge (or ability to learn)
-Ability to use a variety of office equipment
-1-2 years of office experience
-Basic ADP Payroll Entry knowledge (or ability to learn)