ZipRecruiter

Log In

1

Filing Assistant Jobs in Indiana (NOW HIRING)

Prime Outlets

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

The Administrative Assistant is responsible for providing administrative support to the Legal ... Maintain the High-Density files in the workroom. This includes reorganizing the existing files ...

Compass Group

ADMIN ASSISTANT (FULL TIME)

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMIN ASSISTANT (FULL TIME)

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Keystone Cooperative

Administrative Assistant

Wilkinson, IN · On-site

$17.50 - $23.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

InsCipher

Tax Associate

Indianapolis, IN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Fort Wayne, IN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Gary, IN · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Keystone

Administrative Assistant

Marion, IN

$17.75 - $24/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

New

Keystone

Administrative Assistant

Wilkinson, IN

$17.50 - $23.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

Keystone Cooperative

Administrative Assistant

Wilkinson, IN · On-site

$17.50 - $23.50/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

Keystone Cooperative

Administrative Assistant

Marion, IN · On-site

$17.75 - $24/hr

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

New

Krieg DeVault LLP

Legal Assistant

Carmel, IN · On-site

Legal Assistant Full-Time, Carmel, IN (Transactional and Litigation) Krieg DeVault is seeking an ... files and ensure accurate organization of transaction documents; • Anticipate attorney needs ...

New

next page

Showing results 1-20

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Indiana

Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Indiana? The most popular types of Filing jobs in Indiana are:
What are popular job titles related to Filing Assistant jobs in Indiana? For Filing Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Indiana look for? The top searched job categories for Filing Assistant jobs in Indiana are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Indiana as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Administrative Assistant

Administrative Assistant

Simon Property Group, Inc.

Indianapolis, IN • On-site

$17.25 - $23.25/hr

Full-time

Posted 22 days ago

Simon Property Group rating

7.9

Company rating: 7.9 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

58th of 160 rated real estate companies

Job description

Job Location:
Corporate Indianapolis
PRIMARY PURPOSE:
You will be a member of the cutting-edge development team that is supporting Simon's efforts to transform, transition and expand retail properties into destinations that will include commercial office space, hotels, entertainment, lifestyle and fitness centers. The Administrative Assistant is responsible for providing administrative support to the Legal Development department, including organization and filing of documents within the departmental and company records systems, processing mail and invoices, maintaining reports, and potentially assisting with the collection of data for department research.
PRINCIPAL RESPONSIBILITIES:
  • Maintain the High-Density files in the workroom. This includes reorganizing the existing files, creating new file folders, and sending files offsite when necessary.
  • Update TyMetrix, including preparing reports, searches, along with opening, updating and closing matters.
  • Processing of invoices through TyMetrix.
  • Creation of Coupa purchase orders and payment requisitions.
  • Word processing and preparing documents using Microsoft Office (Word, Excel, and PowerPoint).
  • Prepare UPS, certified mail, and regular mailings for delivery and distribute any department mail received.
  • Creation of execution memos to accompany documents for signature, whether that by via DocuSign or wet signatures.
  • Maintenance of the department's electronic file repository within SharePoint and designation of files for short- or long-term storage.
  • Upload documents into the TAP file system and kick off of workflows for document processing.
  • Maintain EV charging stations tracker and research.
  • Obtaining data for estoppels, renewals, and right of first refusals.
  • Desire to improve skills or learn skills that are helpful for position within the department, including research and reading of legal documents.
  • Schedule meetings and any travel for the department as needed; preparation of expense reports following any travel or expense incurred.
  • Demonstrate excellent communication skills both orally and in writing.
  • Promotes a positive workplace atmosphere.
  • Other tasks as assigned.

MINIMUM QUALIFICATIONS:
  • Administrative experience in a fast-paced environment.
  • Solid understanding of office computer technologies and applications including Outlook and Office, with the ability to learn new software.
  • Ability to multi-task and communicate effectively with a team of professionals within and outside of the company.
  • Ability to stay organized and assist with organization.
  • Ability to prioritize, coordinate, and demonstrate initiative.
  • Able to show good judgement and confidentiality.

What Simon Property Group employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply