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Filing Assistant Jobs in Indiana (NOW HIRING)

Ivy Tech

Testing Intake Assistant PT

Indianapolis, IN · Hybrid

$18/hr

Responsible for maintenance of testing and test candidate files. * Assist in processing, data entry, and validation of all related paperwork for testing in the timeframe expected by related testing ...

nLeague

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Administrative Assistant Provides administrative support ... Duties may include researching multiple databases, data entry, document analysis, filing, preparing ...

D.R. Horton

Escrow Assistant

Indianapolis, IN · On-site

$18.75 - $23.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Keystone

Administrative Assistant

Anderson, IN · On-site

This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and ...

PinnaclePartners

Accounting Specialist

Noblesville, IN · On-site

$54K - $60K/yr

Prepare monthly and quarterly sales tax filings. Assist with incoming calls and general office support. Support special projects and other duties as needed. Requirements: Good communication Attention ...

Krieg DeVault LLP

Legal Assistant

Carmel, IN · On-site

Krieg DeVault is seeking an experienced Legal Assistant to work with our Transactional and ... Maintain electronic and physical client files and ensure accurate organization of transaction ...

CFS

Senior Tax Accountant

Lafayette, IN · On-site

$70K - $110K/yr

Prepare and review federal, state, and local tax filings * Assist with tax planning, research, and general compliance * Support internal processes related to accounting, reporting, and documentation

Krieg DeVault LLP

Legal Assistant

Carmel, IN · On-site

Krieg DeVault is seeking an experienced Legal Assistant to work with our Transactional and ... Maintain electronic and physical client files and ensure accurate organization of transaction ...

Krieg DeVault LLP

Legal Assistant

Carmel, IN

Krieg DeVault is seeking an experienced Legal Assistant to work with our Transactional and ... Maintain electronic and physical client files and ensure accurate organization of transaction ...

CFS

Senior Tax Accountant

Lafayette, IN · On-site

$70K - $110K/yr

Prepare and review federal, state, and local tax filings * Assist with tax planning, research, and general compliance * Support internal processes related to accounting, reporting, and documentation

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Indiana?

The most popular types of Filing jobs in Indiana are:

What are popular job titles related to Filing Assistant jobs in Indiana?

For Filing Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Indiana look for?

The top searched job categories for Filing Assistant jobs in Indiana are:

What cities in Indiana are hiring for Filing Assistant jobs?

Cities in Indiana with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Testing Intake Assistant PT

Indianapolis, IN • Hybrid

Ivy Tech
201 - 500 employees
Learn more about Ivy Techexternal

$18/hr

Part-time

Medical, Retirement

Re-posted 4 days ago

Job description

GENERAL PURPOSE AND SCOPE OF THE POSITION:
This part-time position supports the management of statewide testing initiatives, including but not limited to Certified Nursing Assistant (CNA) and Qualified Medication Aide (QMA) testing for the Indiana Department of Health (IDOH). Primary responsibilities include application and document processing, along with supporting Ivy Tech's exam delivery partnerships with other state agencies.

MAJOR RESPONSIBILITIES:

  • Ensures thorough monitoring of incoming applications, application validation, record keeping, and overall application status.

  • Coordinate and document all test candidate calls/emails to the office in regard to application status and general inquiries

  • Coordinates application and testing fee payments,

  • Coordination with campus testing centers on candidate approvals for testing.

  • Coordination with training programs on group scheduling events

  • Ensure the confidentiality of secure data and associated transactions.

  • Responsible for maintenance of testing and test candidate files.

  • Assist in processing, data entry, and validation of all related paperwork for testing in the timeframe expected by related testing clients.

  • Responsible for data input into testing databases, including test result entry, and associated general reporting.

  • Responsible for data uploads to IDOH and other clients.

  • This position is primarily in-office, with some opportunity for work from home on occasion.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Testing Coordinator

SUPERVISION GIVEN: None

HOURLY RATE: $18 per hour

AVERAGE WORK HOURS: 25 hours per week

EDUCATION AND EXPERIENCE:

  • High School diploma/GED required. Associate degree preferred.

  • Knowledge of general document processing and experience managing complex schedules is required.

  • Strong organizational skills, ability to manage multiple tasks and coordinate large volume of work at one time.

  • Excellent communication and customer service skills.

  • Proficient in Microsoft Office Suite and ability to learn new software. Use of Microsoft Teams, Google documents and Zoom is required.

  • This position may require in-state travel.

  • Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our part-time employees. These benefits include:

Health & Wellness

  • Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses

  • Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

Financial & Retirement Benefits

  • All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

  • Fee remission for employees, spouses, and legal dependents.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.


Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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