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Filing Assistant Jobs in Indianapolis, IN (NOW HIRING)

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

Create client file labels and assemble physical files. * Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require ...

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

Create client file labels and assemble physical files. * Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require ...

DR Horton, Inc.

Escrow Assistant

Indianapolis, IN · On-site

$18.75 - $23.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Indianapolis, IN · On-site

$18.75 - $23.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Indianapolis, IN · On-site

$18.75 - $23.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Dmainc

Associate Analyst, Property Tax

Indianapolis, IN · On-site

... filing Assist Analysts and Supervisors as needed Assist Property Tax Assistants during heavy filing and payment deadlines Perform other duties as assigned Education and Qualifications Associate ...

Elevate Claims Solutions

File Reviewer

Indianapolis, IN · On-site

$15.75 - $19/hr

File Reviewer Property Claims Commercial / Large Loss Elevate is searching for additional contract review staff to assist with commercial claims quality file reviews.Hours are flexible within certain ...

Elevate Claims Solutions

File Reviewer

Indianapolis, IN · On-site

$14.75 - $17.75/hr

File Reviewer Property Claims Commercial / Large Loss Elevate is searching for additional contract review staff to assist with commercial claims quality file reviews.Hours are flexible within certain ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Indianapolis, IN?

The most popular types of Filing jobs in Indianapolis, IN are:

What are popular job titles related to Filing Assistant jobs in Indianapolis, IN?

For Filing Assistant jobs in Indianapolis, IN, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Indianapolis, IN look for?

The top searched job categories for Filing Assistant jobs in Indianapolis, IN are:

What cities near Indianapolis, IN are hiring for Filing Assistant jobs?

Cities near Indianapolis, IN with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Indianapolis, IN as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Seasonal Administrative Assistant

State of Indiana

Greenfield, IN • On-site

$18/hr

Full-time

Posted 29 days ago

State Of Indiana rating

7.0

Company rating: 7.0 out of 10

Based on 189 frontline employees who took The Breakroom Quiz

41st of 50 rated states

Job description

 Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation: 
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:


The Seasonal Administrative Assistant provides short term administrative support to the program area, helping ensure smooth operations during peak periods. This role supports a wide range of tasks including graphics assistance, document creation, SharePoint management, and occasional case-related work. The ideal candidate is adaptable, detail oriented, and comfortable learning new tasks as needs arise.

  • Assist with the creation and editing of basic graphics for internal communications, presentations, and program materials.
  • Prepare, format, and proofread documents, spreadsheets, and reports.
  • Support the organization and maintenance of SharePoint sites, including uploading files, managing permissions, and ensuring accurate document versioning.
  • Provide general administrative support such as data entry, scheduling, email communication, and filing.
  • Assist with case work, which may include documentation, data updates, and tracking follow-up items.
  • Respond to routine inquiries and assist with coordinating information across teams.
  • Perform additional administrative tasks as assigned to meet program needs.

Location:
This position is with INDOT's Greenfield District.

Pay Rate:
This position pays an hourly rate of $18.00.

A Day in the Life:

The essential functions of this role are as follows:

  •  Assist with the creation and editing of basic graphics for internal communications, presentations, and program materials.
  • Prepare, format, and proofread documents, spreadsheets, and reports.
  • Support the organization and maintenance of SharePoint sites, including uploading files, managing permissions, and ensuring accurate document versioning.
  • Provide general administrative support such as data entry, scheduling, email communication, and filing.
  • Assist with light case work under staff guidance, which may include documentation, data updates, and tracking follow-up items.
  • Respond to routine inquiries and assist with coordinating information across teams.
  • Perform additional administrative tasks as assigned to meet program needs. 

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice

What You'll Need for Success:
  • Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

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