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Filing Assistant Jobs in Arizona (NOW HIRING)

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Maintain organized filing systems for leases, bank statements, and payable invoices * Serve as ... filing * Assist with year-end processing: create new file folders for all properties and vendors ...

File Clerk

Scottsdale, AZ · On-site

$16.50 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

Authorization Coordinator

Glendale, AZ · On-site

$18.50 - $22.75/hr

Add referrals/authorization information to specific dates of service before claim filing * Assist billing personnel with questions regarding eligibility, authorizations and referrals * Review EMR ...

New

Authorization Coordinator

Glendale, AZ

$18.50 - $22.75/hr

Add referrals/authorization information to specific dates of service before claim filing * Assist billing personnel with questions regarding eligibility, authorizations and referrals * Review EMR ...

Authorization Coordinator

Glendale, AZ · On-site

$18.50 - $22.75/hr

Add referrals/authorization information to specific dates of service before claim filing * Assist billing personnel with questions regarding eligibility, authorizations and referrals * Review EMR ...

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

ADMIN ASST-HRLY

Tempe, AZ

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Payroll Administrator

Phoenix, AZ · On-site

$24.25 - $32.75/hr

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Arizona? The most popular types of Filing jobs in Arizona are:
What are popular job titles related to Filing Assistant jobs in Arizona? For Filing Assistant jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Arizona look for? The top searched job categories for Filing Assistant jobs in Arizona are:
Infographic showing various Filing Assistant job openings in Arizona as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Commercial Real Estate Office Assistant / Reception (Part-Time)

Pollack Investments

Mesa, AZ • On-site

$35K - $37K/yr

Part-time

Re-posted 10 hours ago

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Job description

Job Summary

Commercial real estate office experience is required. Candidates have handled real estate documents, tenants, property management, leases, COIs, CAMs, vendors, and broker/admin support.

Prior real estate office experience is required, an active  real estate license is not a requirement.

Key Responsibilities

  • Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments
  • Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders
  • Arrange flower deliveries, holiday decorations, and gift orders
  • Maintain organized filing systems for leases, bank statements, and payable invoices
  • Serve as backup to the front desk receptionist
  • Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing
  • Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filing
  • Assist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems
  • Provide general data entry support in MRI as needed

Requirements

  • Real estate office experience — REQUIRED
  • Familiarity with MRI property management software preferred
  • Strong organizational and time management skills
  • Proficient with Microsoft Office and general office equipment
  • Reliable, professional, and able to handle confidential information
  • Ability to multitask in a fast-paced environment