Practice Assistant
Phoenix, AZ · On-site
Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...
Practice Assistant
Phoenix, AZ · On-site
Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...
Ensure that required documentation is filed * Assist in creating and managing project budget for all assigned projects * Develop pre-construction RFP package * Assist in conducting project meetings ...
Ensure that required documentation is filed * Assist in creating and managing project budget for all assigned projects * Develop pre-construction RFP package * Assist in conducting project meetings ...
Personal Injury Litigation Paralegal - AZ (326/o)
Phoenix, AZ · On-site
$56K - $73K/yr
Duties include: * Assist attorneys and support staff with managing cases. * Prepare, draft, file, and serve pleadings and discovery in state and federal court cases. * Correspond with clients, courts ...
Quick apply
Personal Injury Litigation Paralegal - AZ (326/o)
Phoenix, AZ · On-site
$56K - $73K/yr
Duties include: * Assist attorneys and support staff with managing cases. * Prepare, draft, file, and serve pleadings and discovery in state and federal court cases. * Correspond with clients, courts ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Casa Grande, AZ · On-site
$17 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Quick apply
ADMINISTRATIVE ASSISTANT (FULL TIME)
Casa Grande, AZ · On-site
$17 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Casa Grande, AZ · On-site
$17 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Casa Grande, AZ · On-site
$17 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Flagstaff, AZ · On-site
$17.75 - $23.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Flagstaff, AZ · On-site
$17.75 - $23.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Legal Assistant
$24.33 - $35.23/hr
Answer phones, assist the public with legal inquiries and information requests; resolve citizen ... Maintain file system for legal projects; file and index office records, file legal documents ...
Legal Assistant
$24.33 - $35.23/hr
Answer phones, assist the public with legal inquiries and information requests; resolve citizen ... Maintain file system for legal projects; file and index office records, file legal documents ...
Manage the arbitration process for subrogation files. * Assist in developing and presenting educational material to claim associates in classroom and remote settings. * Work effectively with ...
Manage the arbitration process for subrogation files. * Assist in developing and presenting educational material to claim associates in classroom and remote settings. * Work effectively with ...
Tax Associate
Chandler, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Chandler, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Glendale, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Glendale, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Legal Assistant
Apache Junction, AZ · On-site
$24.33 - $35.23/hr
Answer phones, assist the public with legal inquiries and information requests; resolve citizen ... Maintain file system for legal projects; file and index office records, file legal documents ...
Legal Assistant
Apache Junction, AZ · On-site
$24.33 - $35.23/hr
Answer phones, assist the public with legal inquiries and information requests; resolve citizen ... Maintain file system for legal projects; file and index office records, file legal documents ...
Legal Assistant
Phoenix, AZ · On-site
Responsibilities * Assist attorneys with document drafting, filing, and organization. * Ensure compliance with data privacy and confidential information handling. * Coordinate calendar, appointments ...
Quick apply
Legal Assistant
Phoenix, AZ · On-site
Responsibilities * Assist attorneys with document drafting, filing, and organization. * Ensure compliance with data privacy and confidential information handling. * Coordinate calendar, appointments ...
Tax Associate
Flagstaff, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Flagstaff, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Quick apply
ADMINISTRATIVE ASSISTANT (FULL TIME)
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (FULL TIME)
Page, AZ · On-site
$17 - $22.75/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Tax Associate
Mesa, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Mesa, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Phoenix, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Phoenix, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Scottsdale, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Scottsdale, AZ · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Filing Assistant information
What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
How to become a filing clerk?
To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.
What are Filing Assistants?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are some common challenges Filing Assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What is the job description of a filing assistant?
A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.
Is a file clerk a stressful job?
A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.
What does a filing clerk do?
A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Arizona? The most popular types of Filing jobs in Arizona are:
What are popular job titles related to Filing Assistant jobs in Arizona? For Filing Assistant jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Arizona look for? The top searched job categories for Filing Assistant jobs in Arizona are:
Other
Medical, Dental, Vision, Life, Retirement, PTO
This job post has expired 1 day ago. Applications are no longer accepted.
Job description
Position Summary
Our Phoenix, AZ office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.
Essential Functions
Please note, we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Katherine Manus at katherine.manus@ogletree.com with "Practice Assistant - Phoenix" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.
Our Phoenix, AZ office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.
Essential Functions
- Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
- Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
- Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
- Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
- General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
- The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
- Assist with mentoring new office staff
- Assist with piloting new software
- The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
- 4+ years of experience as a practice assistant or legal secretary
- Knowledge of legal terminology, legal documents and legal processes
- Accurate typing of at least 70 words per minute
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
- Excellent communication skills, written and verbal
- Understanding of correct grammar, spelling and punctuation
- Strong proofreading skills
- Superior organizational skills including filing, calendaring, and proofreading
- Time management skills and ability to work independently as well as with a team
- Regular predictable attendance
Please note, we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Katherine Manus at katherine.manus@ogletree.com with "Practice Assistant - Phoenix" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.