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Executive Secretary Jobs in Silver Spring, MD (NOW HIRING)

Cherokee Federal

Executive Assistant

Washington, DC · On-site

Executive Secretary * Personal Assistant * Chief of Staff * Office Manager Keywords 5 times: * Scheduling * Coordination * Communication * Support * Administration Legal Disclaimer: Cherokee Federal ...

Cherokee Federal

Executive Assistant

Washington, DC · On-site

Executive Secretary * Personal Assistant * Chief of Staff * Office Manager Keywords 5 times: * Scheduling * Coordination * Communication * Support * Administration Legal Disclaimer: Cherokee Federal ...

Alexton Incorporated

Secretary II

Lorton, VA · On-site

... secretarial support in an office, usually to one individual, and, in some cases, to the subordinate ... Will be responsible for managing support functions for the office and provides executive level ...

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Executive Secretary information

See Silver Spring, MD salary details

$13

$25

$40

How much do executive secretary jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for executive secretary in Silver Spring, MD is $25.92, according to ZipRecruiter salary data. Most workers in this role earn between $20.38 and $28.85 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Silver Spring, MD?

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Executive Secretary jobs near you

Junior Executive Secretary /Executive Admin Assistant

MAG USA Inc.

Arlington, VA • On-site

Other

Medical, Life, Retirement, PTO

Re-posted 19 days ago

Job description

Position Summary

MAG Aerospace is hiring for a Junior Executive Secretary / Executive Administration Support, with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA

Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conferencecalls, and scheduling meetings.

This Position is contingent upon contract award only but you will receive the first right of refusal for the position if a contingent offer is signed and executed.

Essential Duties and Responsibilities

Duties include, but not limited to:

Calendar Management:

  • Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.

  • Calendar invites will be consistent throughout the JPO and include classification of meeting, purpose, invitees, meeting POC, who scheduled the meeting, etc. Recurring Meetings will be scheduled in 6 month increments to ensure refreshing of invitees.

  • Maintain adherence to calendars, schedules, and actions to maximize use of time.

  • Ensure schedules are up-to-date and resolve conflicting appointments.

  • Collect briefings for the meetings within 24 hours of the meeting to be included in read-ahead binders (as requested)

Travel support:

  • Have functional experience with the Defense Travel System (DTS) and immediate ability to complete needed tasks in the system.

  • Contribute to the management ofthe DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.

Task Management:

  • Proficient in the commercially available, (Commercial off theShelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System,ETMS2, is based.

  • Manage the organization's ETMS2 using the format outlined in theorganization's operating instructions and ETMS2 training and instructions.

  • Decision authorityfor any ETMS2 tasks will remain with the Government.

  • Manage the organizations workflow mailbox and ETMS2 for issues and taskings andassign tasks to the appropriate JPO organizations for coordination.

  • Provide weekly emails to allstake holders on the first government business day of each week for all tasks due the currentweek.

  • Prepare status slides for use during staff meetings by the close of business (COB) everyweek on the last government business day of the week. (Specific day of delivery may be alteredon an exception basis with written approval of the COR.)

  • Decision authority for any workflowmailbox and ETMS2 tasks will remain with the Government.

  • Check ETMS2 for new tasks daily and ensure new tasks are properly and timelyassigned the same day, or within 4 business hours if received late in the day.

In processing / Out processing:

  • Work with the Business Operations Directorate to provide in-processing and out-processingof the civilian, military, international partners and contractor personnel.

Requirements

Experience:

  • At least three (3) years of experience working in a DoD Headquarters performing similar tasks.

  • MUST have functional experience with the Defense Travel System (DTS).

  • MUST have functional experience with some form of aCommercial off theShelf (COTS) Task Management Tool (TMT).

  • Must have functional experience with in depth / detailed Calendar Management for multiple personnel.

  • Strong working knowledge of DoD operations and protocols.

Skills and Competencies :

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

  • Outstanding written and verbal communication skills.

  • Proven ability to work independently with minimal supervision in a fast-paced environment.

  • Strong organizational and multitasking skills.

  • Familiarity with handling classified material and compliance with security regulations

Education:

  • BA/BS degree in a relevant subject or discipline for the position

Clearance Requirement :

  • Active Secret clearance.

Preferred Qualifications :

  • Experience supporting military senior leaders or civilian equivalent.

  • Strong familiarity with F-35 JPO mission objectives and priorities.

  • Demonstrated ability to manage and prioritize competing demands in a dynamic environment.

Special Note

The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $60,000 to $70,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.

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Job Locations VA-Arlington

ID 2026-8136

Work Region CONUS

Type Regular Full-Time

Clearance Secret

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