Secretary To Superintendent Jobs in Silver Spring, MD

Introduction

It is important that all\r\nexperience be fully documented.Failure to ANSWER ALL SUPPLEMENTAL\r\nQUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.\r\nPLEASE FILL OUT THE APPLICATION\r\nCOMPLETELY.\r\n\r\nThe application is part\r\nof the examination process. Your answers will determine your eligibility to\r\nparticipate in the next phase of the selection process.\r\nClearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\nDo not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A'.\r\nAlthough you may attach a\r\nresume to further describe your qualification, it does not substitute for\r\ncompleting the application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\nFailure to comply with\r\nthese instructions may result in disqualification.\r\nRead the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.\r\n

GRADE

12\r\n

LOCATION OF POSITION

Maryland State Police\r\nGovernment Affairs Unit\r\n45 Calvert Street, Room B-19 \r\nAnnapolis, MD 21401\r\n

Main Purpose of Job

The main purpose of this position is to provide adminstrative support to the Director and members of the Government Affairs Unit, while efficiently managing the daily opersaotn of the office. This position must posses good interpersonal skills; be familiar with the legislative process in Maryland; maintain a professional office atmosphere and a good rapport with all elected officials, their staff members as well as other state agency employees and the public. This position must maintain the highest degree of confidentiality with regard to legislative proposals, preparation of legislative reports, fiscal notes and related correspondence.\r\n

POSITION DUTIES

Provide administrative support to the Director\r\nand staff of the Government Affairs Unit, exercising judgment, independent\r\ninitiative, extensive knowledge of the policies, procedures and legislative\r\nprocess for the Department of State Police.\r\n\r\n\r\nCompose and maintain a database of proposed\r\nlegislation, update hearing schedule daily, update bill status, assist in\r\ndrafting Superintendent, Chief of Staff, Governor's Legislative Office reports;\r\nprepare weekly hearing schedules, review and deliver Department position\r\npapers, and search historical files for related legislative information.\r\nEnsure legislative committees receive\r\npertinent information which may include: positions papers, presentations for\r\nproposals and related briefs. Monitor General Assembly committee and floor\r\nactivity and brief the Director on pertinent activities.\r\nProcess fiscal impact statements for\r\nLegislative Services for bills that may impact the Department. Send copies of\r\nbudget response information to Legislative Services and the DBM to post online.\r\nAssist the Governor's Legislative Office as\r\nnecessary. Assist in preparation of special reports as requested by the\r\nGovernor's Legislative staff.\r\n\r\nEnsure that the legislative tracking system is\r\nupdated by following legislation from introduction to final action that affect\r\nthe Department.\r\nAttend legislative hearings, take complete and\r\ncomprehensive notes and prepare detailed briefs of the hearings on bills of\r\ninterest.\r\nAssist in the drafting and distribution of the\r\nannual summary of legislation which passed impacting the Department.\r\n\r\nOther duties as assigned by\r\nCommand/Supervisory personnel.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r\n\r\n\r\n1. One year of experience working\r\nin an agency legislative office or equivalent\r\n2. Advanced knowledge of the\r\nlegislative process in Maryland\r\n3. Experience performing\r\nlegislative/legal research\r\n4. Experience creating/developing\r\nspreadsheets to track project progress\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this\r\nclassification may be assigned duties which require the operation of a motor\r\nvehicle. Employees assigned such duties will be required to possess a motor\r\nvehicle operator's license valid in the State of Maryland.\r\n

SPECIAL REQUIREMENTS

In accordance with Section 2-204(b)(6) of the Public\r\nSafety Article, Candidates for position in this classification will be subject\r\nto an initial drug screening and a complete criminal background investigation\r\nbefore permanent appointment can be made. A criminal conviction may be grounds\r\nfor rejection of the candidate.\r\n

SELECTION PROCESS

Only candidates who meet the minimum qualifications will\r\nbe considered for this classification. Therefore, it is essential that you\r\nprovide complete and accurate information on your application. Successful\r\ncandidates will be placed on the Eligible List categorized as BEST QUALIFIED,\r\nBETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select employees. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your\r\neducation, training and experience related to the requirements of the position.\r\nYou may be required to complete a qualifications supplement, or the rating may\r\nbe based on your application. Report all experience and education that is\r\nrelated to this position.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are\r\nlimited to uploading one file. As a result, it is strongly urged that those\r\napplying upload ALL required and additional documents (undergraduate and\r\ngraduate transcripts, resumes, etc.) as one file. If you are unable to apply\r\nonline, you may submit an application via mail. The Maryland State Application\r\nForm can be found online.\r\n*If you have any questions\r\nabout this recruitment, please contact the Maryland State Police at\r\n410-653-4329.\r\n*TTY Users: Call Maryland Relay\r\n*We thank our Veterans for\r\ntheir service to our country and encourage them to apply\r\n*As anequal opportunity\r\nemployer, Maryland is committed to recruiting, retaining, and promoting\r\nemployees who are reflective of the State's diversity\r\n*Bilingual applicants and\r\npeople with disabilities are encouraged to apply\r\n\r\nCompleted applications,\r\nrequired documentation and any required addendums may be mailed to:\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: Amirah VonHendricks\r\namirah.vonhendricks@maryland.gov\r\nIt is the policy of the\r\nMaryland State Police to comply with all applicable federal and state laws\r\nprohibiting employment discrimination and to provide equal employment\r\nopportunity to all employees and applicants for employment without regard to\r\nage, ancestry, color, gender, identity and expression, genetic information,\r\nmarital status, mental or physical disability, national origin, race, religious\r\naffiliation, belief or opinion, sex, sexual orientation or any other protected\r\nstatus.\r\n