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Executive Assistant To The Chief Operating Officer Jobs

Xiente

EXECUTIVE ASSISTANT

Philadelphia, PA

$40K - $45K/yr

Description Description The Executive Assistant is responsible for providing high-level administrative support to the Chief Operating Officer (COO) and other senior leadership. This role requires ...

Solar Mason

Chief Operating Officer (COO)

Scranton, PA · On-site +1

The COO will be a key member of our senior management team, reporting only to the Chief Executive ... Evaluate performance by analyzing and interpreting data and metrics. * Assist the CEO in ...

UHS

EXECUTIVE ASSISTANT to the CEO

Savannah, GA · On-site

As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's calendar, keep track of CEO's expenses, preparation of committee meeting minutes, filing, answering and ...

Fubo

Executive Assistant to the CEO

New York, NY · On-site

$125K/yr

Reporting to the CEO, the Executive Assistant will be responsible for providing personalized administrative support to our CEO and organizing office procedures. This person will also be extremely ...

Ball

Assistant to the CEO

Westminster, CO · On-site

Assistant to the Chief Executive Officer Ball Corporation is a leading global provider of sustainable aluminum packaging solutions with a 140+ year history of innovation. We exist to unlock the ...

Child, Inc.

Chief Operating Officer

Austin, TX · On-site

The COO will work closely with the Head Start Director to ensure children and their families ... to maintain and monitor agency operations. • Assist executive leadership team in designing the ...

Feeding America

Chief Operating Officer

Birmingham, AL · On-site

$90 - $120/hr

As a key member of the Executive Team, the COO serves as a strategic partner to the CEO and ... Every two years, create and execute a food sourcing plan; assist in the service area assessment ...

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Executive Assistant To The Chief Operating Officer information

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$30K

$82.1K

$154.5K

How much do executive assistant to the chief operating officer jobs pay per year?

As of Aug 12, 2026, the average yearly pay for executive assistant to the chief operating officer in the United States is $82,146.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the chief operating officer do?

An Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, handling tasks such as managing schedules, coordinating meetings, preparing reports, and facilitating communication between the COO and other departments. They often serve as a key point of contact, ensuring the COO's time is optimized and critical information is prioritized. Additionally, they may assist with project management, travel arrangements, and confidential matters, allowing the COO to focus on strategic decision-making.

What are some common challenges faced by an executive assistant to the chief operating officer, and how can they be managed effectively?

Executive Assistants to the COO often juggle multiple high-priority tasks, including managing complex calendars, coordinating cross-departmental meetings, and handling confidential information. One common challenge is adapting quickly to shifting priorities and unexpected changes in the COO’s schedule. Effective time management, proactive communication, and strong organizational skills are key to overcoming these challenges. Building strong relationships with other executives and teams also helps streamline workflows and ensures smooth day-to-day operations.

What are the key skills and qualifications needed to thrive as an executive assistant to the chief operating officer, and why are they important?

To thrive as an Executive Assistant to the Chief Operating Officer, you need strong organizational skills, attention to detail, and experience in executive-level administrative support, often backed by a relevant degree or certifications. Mastery of office productivity software (such as Microsoft Office Suite), calendar management systems, and communication tools is typically required. Discretion, proactive problem-solving, and excellent interpersonal skills help you anticipate needs and manage sensitive information effectively. These abilities ensure seamless operations, enable the COO to focus on strategic priorities, and foster efficient executive workflows.
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Executive Assistant To The Chief Operating Officer jobs near you
Infographic showing various Executive Assistant To The Chief Operating Officer job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 87% In-person, and 13% Hybrid job distribution, with an average salary of $82,146 per year, or $39.5 per hour.

EXECUTIVE ASSISTANT

Xiente

Philadelphia, PA

$40K - $45K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Description

Description

The Executive Assistant is responsible for providing high-level administrative support to the Chief Operating Officer (COO) and other senior leadership. This role requires exceptional time management, attention to detail, organizational skills, and the ability to multitask effectively in a fast-paced environment. The Executive Assistant will serve as a key liaison between the executive team and both internal and external stakeholders, ensuring seamless communication, scheduling, and operational efficiency.  

Requirements
  1. Manage complex calendars, schedule meetings, appointments, and travel itineraries. 
  2. Prepare reports, presentations, agendas, strategic reports, memos, correspondence and other documents with high attention to detail and accuracy. 
  3. Organize and prioritize tasks, meetings, and projects based on urgency and strategic importance. 
  4. Maintain confidentiality and exercise discretion in handling sensitive information. 
  5. Monitor and respond to emails and other communications on behalf of the COO. 
  6. Coordinate logistics for internal and external meetings and events. 
  7. Demonstrate advanced computer skills in Microsoft Office Suite, Google Workspace, and productivity tools. 
  8. Manage multiple assignments simultaneously while maintaining quality and timeliness. 
  9. Build and maintain strong working relationships through excellent interpersonal skills. 
  10. Assist in special projects and initiatives as directed by the executive leadership. 
  11. File and maintain operational records, guidelines, procedures, manuals of processes, etc.)  
  12. Type and record meeting minutes.? 
  13. Be an ambassador of Xiente's culture and mission.  
  14. Promote and do any tasks pertaining to move forward the Economic Mobility of Xiente's mission. 
  15. Any other task assigned by the COO that is compatible with the competencies and purpose of this position. 

Requirements

Qualifications and Experience Requirements: 

  • 5 years of experience as an Executive Assistant or similar administrative role. 
  • Exceptional time management, organization, and multitasking abilities. 
  • Excellent written and verbal communication skills. 
  • Time management skills. 
  • Organizational skills.  
  • Advanced computer proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. 
  • Strong attention to detail with excellent written and verbal communication skills. 
  • Strong interpersonal skills and professional demeanor. 
  • Ability to work independently with a high degree of discretion and initiative. 
  • Bachelor's degree in business administration or related field preferred. 
  • Bilingual (English and Spanish) . 

Benefits Include:

  • Full Benefits Package - Medical, Dental, and Vision
  • Paid Sick Time
  • Paid Vacation
  • 401(k) Match - Up to 4%
Xiente logo

About Xiente

Sourced by ZipRecruiter

Industry

Civic and social organizations

Company size

201 - 500 Employees

Headquarters location

Philadelphia, PA, US

Year founded

1983

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