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Executive Assistant To Manager Jobs in Boca Raton, FL

Talkin' Tacos

Executive Assistant

Weston, FL · On-site

The Executive Assistant will be responsible for providing comprehensive administrative support to the executive team. Duties include managing executive schedules, coordinating meetings and travel ...

New

NEP Group

Executive Assistant

Dania Beach, FL · On-site

We are seeking an Executive Assistant to support the President of Global Connected Solutions. This ... Proven ability to exercise discretion and manage confidential information. * Strong problem-solving ...

NEP Group Inc.

Executive Assistant

Dania Beach, FL

We are seeking an Executive Assistant to support the President of Global Connected Solutions. This ... Proven ability to exercise discretion and manage confidential information. * Strong problem-solving ...

MedElite Group, LLC.

Executive Assistant

Hollywood, FL · On-site

$31 - $38/hr

Executive Assistant Location : Hollywood, FL Schedule : Full-Time Compensation : $31.00 to $38 ... management, and special projects • Must be able to lift a minimum of 20 pounds and stand / walk ...

MedElite Group, LLC.

Executive Assistant

Hollywood, FL

$31 - $38/hr

Executive Assistant Location : Hollywood, FL Schedule : Full-Time Compensation : $31.00 to $38 ... management, and special projects ● Must be able to lift a minimum of 20 pounds and stand / walk ...

MedElite Group, LLC.

Executive Assistant

Hollywood, FL

$31 - $38/hr

Executive Assistant Location : Hollywood, FL Schedule : Full-Time Compensation : $31.00 to $38 ... management, and special projects Must be able to lift a minimum of 20 pounds and stand / walk ...

Moss

Executive Assistant

Fort Lauderdale, FL · On-site

... day-to-day priorities and initiatives * Own advanced calendar management for HR Operations ... EXECUTIVE ASSISTANT JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT - SALARIED ...

Moss

Executive Assistant

Fort Lauderdale, FL · On-site

... day-to-day priorities and initiatives * Own advanced calendar management for HR Operations ... EXECUTIVE ASSISTANT JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT - SALARIED ...

S AND G FREIGHT HAULING LLC

Be Seen First

Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Manage emails, phone calls, and calendars. * Organize FMCSA, insurance, and compliance documents ... Ability to multitask and prioritize in a fast-paced environment. * Professional phone and email ...

New

S AND G FREIGHT HAULING LLC

Be Seen First

Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Manage emails, phone calls, and calendars. * Organize FMCSA, insurance, and compliance documents ... Ability to multitask and prioritize in a fast-paced environment. * Professional phone and email ...

New

ASR Group

Executive Assistant

West Palm Beach, FL · On-site

OVERVIEW The Executive Assistant supports senior FCC executives by providing advanced ... Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.

S AND G FREIGHT HAULING LLC

Be Seen First

Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Manage emails, phone calls, and calendars. * Organize FMCSA, insurance, and compliance documents ... Ability to multitask and prioritize in a fast-paced environment. * Professional phone and email ...

New

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All JobsTo JobsExecutive Assistant To Manager JobsExecutive Assistant To Manager Jobs in Boca Raton, FL

Executive Assistant To Manager information

See Boca Raton, FL salary details

$28.5K

$61.2K

$97.3K

How much do executive assistant to manager jobs pay per year?

As of Aug 9, 2026, the average yearly pay for executive assistant to manager in Boca Raton, FL is $61,167.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,400.00 and $71,200.00 per year, depending on experience, location, and employer.

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

Who gets paid more, an office manager or an executive assistant to manager?

Typically, an office manager earns a higher salary than an executive assistant to a manager because the office manager has broader responsibilities, including overseeing office operations, managing staff, and handling administrative functions. Executive assistants usually focus on supporting a specific manager with tasks like scheduling and correspondence. Salary differences can vary based on industry, experience, and location.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What are popular job titles related to Executive Assistant To Manager jobs in Boca Raton, FL? For Executive Assistant To Manager jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Executive Assistant To Manager jobs in Boca Raton, FL look for? The top searched job categories for Executive Assistant To Manager jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Executive Assistant To Manager jobs? Cities near Boca Raton, FL with the most Executive Assistant To Manager job openings:
Executive Assistant To Manager jobs near you

Senior Executive Assistant, Facilities Management

Broward college

Davie, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Broward College rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

310th of 617 rated colleges and universities

Job description

Job Profile Summary
Broward College has entered a pivotal chapter with a bold vision to become the number one destination for academic excellence. We are seeking a highly capable, professional, and poised Senior Executive Assistant to provide high-level support, drive organizational efficiency, and serve as a trusted partner in the execution of strategic initiatives.
Under limited supervision, the Senior Executive Assistant provides advanced, high-level administrative and analytical support. This role requires strong judgment, attention to detail, and the ability to manage a wide range of operational and planning functions. The position serves as a strategic partner, supporting decision-making through data tracking, budget monitoring, and process improvement. The incumbent is expected to work independently and collaboratively to ensure organizational efficiency, maintain a high level of professionalism, and represent the office with a strong executive presence.
Minimum Education:
  • Associate degree required. Bachelor's degree strongly preferred.
  • An equivalent combination of experience and education may be considered.

Minimum Experience/Training:
  • Seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Experience in a higher education setting preferred.

Executive Support - 20%
  • Provide executive-level administrative support to the Vice President of Facilities Management.
  • Manage a complex executive calendar, prioritizing meetings, travel, conferences, and appointments based on changing operational priorities.
  • Prepare executive correspondence, presentations, reports, briefing materials, and other professional documents.
  • Monitor and prioritize executive communications, ensuring timely responses and follow-up on critical matters.
  • Maintain strict confidentiality regarding personnel, legal, procurement, financial, contractual, and Board-related matters.

Executive Coordination and Customer Relations - 20%
  • Serve as the primary point of contact for the Office of the Vice President of Facilities Management.
  • Coordinate communications between executive leadership, College departments, campus leadership, consultants, contractors, architects, engineers, vendors, governmental agencies, and public officials.
  • Resolve administrative issues independently while exercising professionalism, diplomacy, and sound judgment.
  • Represent Facilities Management with exceptional customer service and executive presence.

Board and Executive Administration - 20%
  • Coordinate Facilities Management agenda items for District Board of Trustees meetings.
  • Prepare, review, and assemble Board agenda packages and supporting documentation.
  • Monitor Board submission deadlines and contract approval schedules.
  • Coordinate approvals with Legal Affairs, Procurement, Finance, and requesting departments.
  • Assist with executive presentations and supporting materials for Board meetings, workshops, and executive leadership meetings.
  • Track Board action items and ensure timely follow-up.

Meeting and Project Coordination - 10%
  • Coordinate executive meetings, leadership meetings, retreats, vendor meetings, consultant interviews, campus visits, and special events.
  • Prepare agendas, meeting minutes, presentation materials, and action item summaries.
  • Monitor executive assignments and special projects to ensure deadlines are met.
  • Coordinate administrative support for capital improvement projects, deferred maintenance initiatives, and departmental strategic initiatives.

Records and Document Management - 10%
  • Maintain official executive files and administrative records in accordance with College records retention policies.
  • Develop, organize, and maintain standardized filing systems using established filing nomenclature and document control procedures.
  • Coordinate the organization, version control, distribution, and archival of contracts, construction documents, Board materials, capital project files, and executive correspondence.
  • Ensure document accuracy, consistency, accessibility, and compliance with departmental standards.
  • Maintain electronic and physical records using enterprise document management systems and shared repositories.

Administrative Leadership - 10%
  • Coordinate workflow among administrative support staff within Facilities Management.
  • Provide guidance regarding departmental administrative procedures and best practices.
  • Assist with onboarding and orientation of new employees.
  • Recommend administrative process improvements that increase efficiency and enhance customer service.

Financial and Operational Support - 10%
  • Coordinate routing and tracking of contracts, purchase requests, invoices, travel authorizations, and other executive approvals.
  • Assist with monitoring departmental budgets, procurement documentation, and financial reporting.
  • Maintain tracking systems for executive approvals, contract status, Board actions, and departmental deadlines.
  • Support operational reporting and performance metrics as requested by executive leadership.

Knowledge, Skills, and Abilities
  • Demonstrated ability to provide executive-level administrative support in a fast-paced, complex organization.
  • Exceptional organizational, planning, and project coordination skills.
  • Excellent written and verbal communication skills with strong attention to detail.
  • Ability to exercise discretion and maintain confidentiality with sensitive information.
  • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
  • Experience preparing executive reports, presentations, Board agenda materials, and professional correspondence.
  • Knowledge of records management, filing nomenclature, document control practices, version control, and records retention requirements.
  • Experience maintaining contract files, construction documents, capital project documentation, and executive records.
  • Familiarity with procurement, contract administration, and Board governance processes.
  • Ability to coordinate multiple priorities while meeting strict deadlines with minimal supervision.
  • Ability to establish productive working relationships with executive leadership, faculty, staff, consultants, contractors, governmental agencies, and external stakeholders.
  • Experience using enterprise management systems such as Workday, OnBase, Archibus, or similar business and document management platforms is preferred.

Our Culture:
  • At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Broward College offers an exceptional benefits package, including, but not limited to:
  • Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
  • Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
  • Wellness Program
  • Vacation/Paid Time Off
  • Winter and Spring Break Off
  • Paid Parental Leave
  • Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title
Senior Executive Assistant, Facilities Management
Position Number
P0006038
Job Status
Full time Regular
Department
Facilities - Administration
Location
Central Campus
Pay Grade
415
Salary
$50,000 - $60,000 (Salary commensurate with education and experience)
Work Shift
First Shift
Work Schedule
Monday - Friday/Weekends/Varies
Hours Per Week
40
Posting End Date
Open Until Filled
Comments
To be considered for this position, a completed online employment application along with a resume and unofficial transcript(s) are required.
Designated Essential Personnel
No
FLSA Status
Exempt
Position Classification
Professional Technical Staff (PTS)
Special Instructions to Applicant:
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.
For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.
Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

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