Executive Assistant Project Manager Jobs in Wisconsin

Benchmark is a premier design-build, site and underground utility construction firm, completing over 500 projects spanning over ten (10) years. With a heavy focus on mission critical facilities, our teams collaborate seamlessly to ensure our customers receive the highest level of service in the construction industry. At Benchmark, our success is fueled by our exceptional workforce. We prioritize training and professional development, encouraging our team to expand and enhance their unique skills, so they can fully realize their potential. If you are driven and passionate about excellence, we want to hear from you. Join us and be a part of our dynamic team, where your skills and ambitions will be nurtured and valued.

The Assistant Project Manager (APM) provides support to the Project Manager in the successful execution of utility construction projects from planning through completion within a design-build environment. This role assists in various project tasks, including documentation, coordination, scheduling, and cost control. The APM works closely with the project team, subcontractors, and vendors to ensure that projects meet client expectations and company standards. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

• Promote site safety culture; enforce safety protocols and regulations.
• Assist with project tasks: billing, scheduling, coordinating miss-utility requests, safety plans, and meetings.
• Manage project documentation: RFIs, submittals, change logs, daily reports, meeting minutes, ensuring accuracy, timeliness, and compliance.
• Support scheduling: develop and maintain project schedules, monitor milestones, and help mitigate delays.
• Track and manage project costs: quotes, change orders, budgets, and financial reports.
• Facilitate client communication: provide progress updates and address client requests.
• Coordinate resources with field teams, prepare field packages, and ensure current project information.
• Support subcontractor/vendor procurement: obtain quotes, schedule deliveries, and ensure timely performance.
• Assist with quality assurance: conduct site visits, inspect work, and document corrective actions.
• Manage stakeout, survey, and as-built documentation; ensure accuracy and updates.
• Track inspections, deficiencies, and project closeout activities, including punch lists and documentation updates
• Support design communication: document and implement design changes effectively.
• Perform additional duties as assigned.

• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent work experience).
• Minimum of 2+ years of experience in construction coordination, project support, or assistant project management within utility, infrastructure, or heavy civil sectors.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills for interfacing with clients, subcontractors, and internal teams.
• Basic understanding of construction documents, including plans, specifications, RFIs, change orders, and submittals.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and accuracy in report writing, documentation, and data management.
• Valid driver’s license and ability to travel to project sites as needed.
• Proficiency in Microsoft Office Suite.

• Bachelor’s degree in Construction Management, Civil Engineering, or related discipline.
• Experience supporting utility, infrastructure, or heavy civil construction projects.
• Prior experience inproject support, coordination, or assistant project managementwith exposure to budgeting, scheduling, and procurement.
• Prior experience managing subcontractors, vendors, and suppliersin a construction setting.
• Effective team player with leadership potential and mentorship ability.
• Experience withBIM, clash detection, or digital construction tools is a plus.
• Strong understanding of construction documents, scheduling, and budgeting.
• Proficiency in project management software such as Procore, MS Project, Bluebeam.
• Working knowledge of safety protocols and OSHA standards relevant to utility construction.

Benchmark Utility Services is an equal opportunity employer. We are committed to building a diverse, inclusive workforce and encourage candidates of all backgrounds to apply.