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Executive Assistant Project Manager Jobs in Wisconsin

Project Management Institute

WI · On-site

$100 - $125/hr

Refractory Service Inc. is hiring an experienced Project Manager and Assistant Project Manager to lead industrial construction and refractory projects from planning through completion. This role is ...

Management Alliance Programs, Inc

Be Seen First

Project Manager

Port Washington, WI · On-site

$50 - $100/hr

Project Executives * Senior Project Managers * Project Managers * Assistant Project Managers * Project Engineers * Project Coordinators * Superintendents and Field Operations * Design / BIM / VDC

Muza Sheet Metal

Assistant Project Manager

Windsor, WI · On-site

We are seeking a dynamic Assistant Project Manager to help drive our projects to successful completion, support growth initiatives, and uphold our values. Position Summary The Assistant Project ...

EmergencyMD

Assistant Project Manager

La Crosse, WI · On-site

$60 - $80/hr

Assistant Project Manager Northern Clearing Inc., a leader in right-of-way clearing is currently seeking an Assistant Project Manager. Primary Focus * Assist the Project Manager and the Project ...

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Executive Assistant Project Manager information

See Wisconsin salary details

$30.3K

$65.1K

$103.5K

How much do executive assistant project manager jobs pay per year?

As of Sep 8, 2026, the average yearly pay for executive assistant project manager in Wisconsin is $65,059.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,500.00 and $75,700.00 per year, depending on experience, location, and employer.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically they are not formally designated as project managers unless they acquire relevant certifications like PMP and gain experience in project planning and execution. The roles require different core responsibilities, with project managers focusing on leading projects and executive assistants providing administrative support.

What are popular job titles related to Executive Assistant Project Manager jobs in Wisconsin?

For Executive Assistant Project Manager jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Project Manager jobs in Wisconsin look for?

The top searched job categories for Executive Assistant Project Manager jobs in Wisconsin are:

What cities in Wisconsin are hiring for Executive Assistant Project Manager jobs?

Cities in Wisconsin with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 15% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $65,059 per year, or $31.3 per hour.

Project Manager / Asst. Project Manager

Project Management Institute

WI • On-site

$100 - $125/hr

Other

Posted 6 days ago

Job description

Build projects that keep industry moving. Refractory Service Inc. is hiring an experienced Project Manager and Assistant Project Manager to lead industrial construction and refractory projects from planning through completion. This role is ideal for a detail-oriented construction PM and/or assistant level PM who can coordinate people, schedules, materials, budgets, customers, suppliers, and field teams while keeping safety, quality, cost, and customer satisfaction at the center of every project.

What You Will Do
  • Manage industrial construction and refractory projects of varying size and complexity from planning through completion.
  • Develop and execute project installation plans, job procedures, schedules, and project documentation.
  • Coordinate with customers, field operations, estimating, procurement, suppliers, and internal leadership to keep projects aligned.
  • Monitor project status, milestones, budget performance, material flow, change orders, and overall progress.
  • Identify project risks early and communicate changes, issues, and solutions clearly.
  • Support cost control by comparing actual costs to estimates and adjusting project plans as needed.
  • Oversee scope of work, contract requirements, delivery fulfillment, service quality, and customer expectations.
  • Prepare and maintain project schedules, change proposals, reports, and related documentation using Excel and other business systems.

Note that the assistant project manager will have slightly reduced autonomy and responsibility levels.

Knowledge of construction management or construction project coordination.

5–10 years of related project management experience in industrial or commercial construction. (3 year minimum for assistant level role).

Associate degree in construction management, project management, or a related field. (Preferred for assistant level role).

Strong organization, attention to detail, communication, problem-solving, and decision‑making skills.

Ability to manage multiple priorities, changing deadlines, customer needs, and unforeseen project situations.

Proficiency with Microsoft Office, especially Excel.

Preferred:
  • Bachelor’s degree in construction management, project management, or a related field.
  • Project Management Professional certification for more PM role.
  • Refractory industry experience.
  • Experience with construction or project management applications such as Procore.
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