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Executive Assistant Operations Coordinator Jobs in Rochester, NY

Sotheby's

Client Liaison

Farmington, NY · On-site

$60K - $65K/yr

As the executive assistant, you will be responsible for providing full business and administrative ... Responsible for coordinating certain meetings; planning the agenda with input, arranging speakers ...

New

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

... coordination, administrative assistance, meeting and event logistics, and general office operations ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

... coordination, administrative assistance, meeting and event logistics, and general office operations ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

... coordination, administrative assistance, meeting and event logistics, and general office operations ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

... coordination, administrative assistance, meeting and event logistics, and general office operations ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

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Executive Assistant Operations Coordinator information

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How much do executive assistant operations coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for executive assistant operations coordinator in Rochester, NY is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What is the difference between Executive Assistant Operations Coordinator vs Administrative Coordinator?

AspectExecutive Assistant Operations CoordinatorAdministrative Coordinator
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, fast-paced, supporting executives and operations teamsOffice settings, supporting administrative functions across departments
Employer & IndustryBusinesses, nonprofits, government agencies in various industriesSimilar industries, often in administrative or support roles
Search & Comparison IntentOften compared for organizational and operational support rolesCompared for general administrative support positions

The Executive Assistant Operations Coordinator focuses on supporting executive-level staff and managing operational tasks, often requiring specialized skills. The Administrative Coordinator provides broader administrative support across departments. While both roles involve organizational duties, the Executive Assistant Operations Coordinator typically handles more strategic and high-level responsibilities.

What are popular job titles related to Executive Assistant Operations Coordinator jobs in Rochester, NY? For Executive Assistant Operations Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Operations Coordinator jobs in Rochester, NY look for? The top searched job categories for Executive Assistant Operations Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Assistant Operations Coordinator jobs? Cities near Rochester, NY with the most Executive Assistant Operations Coordinator job openings:
Executive Assistant Operations Coordinator jobs near you

Human Resources Operations Coordinator

CDS Monarch, Inc.

Webster, NY • On-site

$21.63 - $26.44/hr

Full-time

Re-posted 6 days ago

Job description

Summary

Provide daily support to HR Department. Assist in recruiting, onboarding, and benefits activities, including processing of pre-employment requirements for all entities. Ensure compliance with state and federal requirements through OPWDD, DMV, DOH as needed. Provides support to the human resource function including record-keeping, file maintenance, and HRIS entry.

Essential Job Functions

  • Coordinate and track all onboarding documents, including offer letters and background checks, for all CDS Life Transitions affiliates
  • Schedule post-offer physicals, drug screens, and fingerprinting appointments as required
  • Process all requests for required pre-employment checks including but not limited to: Staff Exclusion List, Criminal Background Checks, NY State Child Registry and OPWDD Mental Hygiene, as well as licensure verification through NYS Office of Professions
  • Facilitate completion of employment paperwork during New Employee Orientation, including I-9 forms, NYS wage forms, and activation of HRIS profiles
  • Assist Benefits and leave with tracking of FMLA, PFL, and disability
  • Assist with the wellbeing program, including creating monthly wellness challenges, track employee wellness points and coordinate wellness payouts.
  • Update ADP homepage as needed
  • Distribute and track results of employee engagement surveys
  • Distribute and track employee performance appraisals
  • Respond to employment verification, unemployment, and legal requests for information
  • Create and provide HRIS reports as requested
  • Assist with departmental metric reporting for CDS and affiliates
  • Maintain recordkeeping of employment requirements and provide monthly reporting of compliance
  • Assist with annual compliance reporting
  • Perform other tasks as assigned

Knowledge, Skills, and Abilities

  • Proficient in the use of Microsoft applications
  • Proficient in time-management skills
  • Ability to communicate effectively, both orally and in writing
  • Ability to work independently
  • Ability to multi-task in a fast-paced environment with appropriate attention to detail

Education and Experience

  • Associates Degree, Bachelor’s Degree preferred
  • A minimum of 2 years of experience working in a HR administrative function, preferred


All experience and education requirements, except when required by federal, state, or local laws or requirements, may be waived at the discretion of management with the approval of the Chief Executive Officer, in collaboration with Human Resources.

Physical Requirements/Working Conditions:

  • Sedentary working environment
  • Ability to reach above shoulder level.
  • Ability to turn/twist upper body.
  • Able to use hand repetitive action for fine manipulating, keyboarding and typing.


Corporate Qualifications/Expectations:

  • Adhere to all CDS Life Transitions, Inc. policies and procedures.
  • Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
  • Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy
  • Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress.


The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, skills, required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the direction of the employer.

The listed salary range represents the organization's good faith and reasonable estimate of the range of possible compensation at the time of posting. The offered salary will be determined by: Applicant qualifications and experience, education, position specific licensing/training and departmental budgets.

CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law. CDS Life Transitions will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 585-347-1616