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Executive Assistant Operations Coordinator Jobs in Boca Raton, FL

Warehouse Goods LLC

Executive Assistant

Boca Raton, FL · On-site

Serve as a trusted gatekeeper, prioritizing communications and requests Operations & Coordination ... Requirements: * 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role

PCC Med

Executive Assistant

West Palm Beach, FL · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive ... Medical office operations * Healthcare compliance awareness * Meeting and event coordination

PCC MEDICAL HOLDINGS LLC

Executive Assistant

West Palm Beach, FL · On-site

$21 - $23/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive ... Medical office operations * Healthcare compliance awareness * Meeting and event coordination

LGM Pharma

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

Provide support to HR in recruitment coordination support by maintaining job postings, managing ... Manage day-to-day office operations, including office management, office and kitchen supplies ...

New

LGM Pharma, LLC

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

Provide support to HR in recruitment coordination support by maintaining job postings, managing ... Manage day-to-day office operations, including office management, office and kitchen supplies ...

New

Suncap Technology

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant (Hybrid) Our client is a fast-paced, high-growth startup in the architecture ... The ideal candidate will: * Assist with planning, coordinating, calendar management, contract ...

TouchSuite

Executive Asistant

Boca Raton, FL · On-site

Communication & Coordination * Represent executive leadership in internal and external communications with professionalism and confidentiality. * Organize team communications and assist with planning ...

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Executive Assistant Operations Coordinator information

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How much do executive assistant operations coordinator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive assistant operations coordinator in Boca Raton, FL is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.62 and $21.20 per hour, depending on experience, location, and employer.

What is the difference between Executive Assistant Operations Coordinator vs Administrative Coordinator?

AspectExecutive Assistant Operations CoordinatorAdministrative Coordinator
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, fast-paced, supporting executives and operations teamsOffice settings, supporting administrative functions across departments
Employer & IndustryBusinesses, nonprofits, government agencies in various industriesSimilar industries, often in administrative or support roles
Search & Comparison IntentOften compared for organizational and operational support rolesCompared for general administrative support positions

The Executive Assistant Operations Coordinator focuses on supporting executive-level staff and managing operational tasks, often requiring specialized skills. The Administrative Coordinator provides broader administrative support across departments. While both roles involve organizational duties, the Executive Assistant Operations Coordinator typically handles more strategic and high-level responsibilities.

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Executive Assistant Operations Coordinator jobs near you

Executive Assistant Operations Team

TeraWulf Inc.

West Palm Beach, FL • On-site

Other

Re-posted 18 days ago

Job description

Executive Assistant — Operations Team

We are seeking a highly organized and proactive Executive Assistant to support our Operations leadership team. This individual will serve as a critical hub for the COO and senior Operations leadership — managing schedules, driving accountability, technical briefing, and ensuring seamless day-to-day execution across the team. The ideal candidate thrives in a fast-paced environment, takes ownership of follow-through, and is comfortable engaging with senior executives both across the organization and with external stakeholders.

Key Responsibilities

  • Briefing Document Preparation — Prepare comprehensive briefing materials for executive meetings, with a particular focus on vendor and third-party engagements.
  • Meeting Quarterback — Serve as the driving force behind recurring team meetings by capturing action items, tracking follow-ups, and ensuring accountability across headquarters, firm senior leadership, and legal teams. Follow-through on action items is the single most critical element of this role.
  • Inbox Management — Monitor, organize, and manage the COO's email inbox, ensuring timely responses, flagging high-priority messages, and drafting correspondence as needed. Serve as a gatekeeper to streamline communication and ensure nothing falls through the cracks.
  • Calendar & Scheduling Management — Own and manage the COO's calendar and coordinate scheduling for the broader Operations team. Proactively resolve conflicts, prioritize meeting requests, and ensure the COO's time is allocated effectively across internal and external commitments.
  • Travel Coordination — Manage and book all travel arrangements for Operations management, ensuring logistics are handled efficiently and proactively.
  • Expense Management — Process and reconcile all expense reports for the COO and Operations senior leadership in a timely and accurate manner.
  • COO Weekly Snapshot — Own the preparation and accuracy of the COO's weekly management snapshot, coordinating with stakeholders to ensure all updates are current and reliable.
  • Operational Cadence Management — Act as the primary organizer for the Weekly Ops Call, CapEx Call, and weekly budget meetings — including agenda preparation, distribution of action items via Monday.com, and persistent follow-up with responsible parties.

Qualifications & Requirements

  • Minimum 5 years of administrative or executive assistant experience, preferably supporting senior leadership in a fast-paced corporate environment.
  • Ability to understand and communicate at a technical level in the power delivery and data center space
  • Exceptionally organized with a proven ability to manage competing priorities and maintain attention to detail under pressure.
  • Strong interpersonal skills — comfortable engaging with and holding executives accountable to deadlines and deliverables.
  • Excellent written and verbal communication skills, with the ability to prepare polished but concise documents and correspondence on behalf of senior leaders.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with expense management and travel booking platforms is a plus.
  • Self-starter mentality — takes initiative, anticipates needs, and operates with a high degree of independence and discretion.

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