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Executive Assistant Operations Coordinator Jobs in Boca Raton, FL

Warehouse Goods LLC

Executive Assistant

Boca Raton, FL · On-site

Serve as a trusted gatekeeper, prioritizing communications and requests Operations & Coordination ... Requirements: * 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role

Moss

Executive Assistant

Fort Lauderdale, FL · On-site

... Operations leadership and Senior Talent Development Director, coordinating complex, cross ... EXECUTIVE ASSISTANT JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT - SALARIED ...

Moss

Executive Assistant

Fort Lauderdale, FL · On-site

... Operations leadership and Senior Talent Development Director, coordinating complex, cross ... EXECUTIVE ASSISTANT JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT - SALARIED ...

Moss

Executive Assistant

Fort Lauderdale, FL

... Operations leadership and Senior Talent Development Director, coordinating complex, cross ... EXECUTIVE ASSISTANT JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT - SALARIED ...

StevenDouglas

Executive Assistant

Fort Lauderdale, FL · On-site

The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support ...

Robert Half

Executive Assistant

Delray Beach, FL · On-site

$28.50 - $30/hr

This role focuses on keeping schedules organized, coordinating meetings, and managing travel ... • Support day-to-day administrative operations with careful attention to deadlines ...

New

Leeds Professional Resources

Be Seen First

Executive Assistant

Hollywood, FL · On-site

$40/hr

... coordinating travel, overseeing administrative operations, and handling select personal assistant ... Key Responsibilities Executive Support * Manage complex and frequently changing calendars for ...

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Executive Assistant Operations Coordinator information

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How much do executive assistant operations coordinator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for executive assistant operations coordinator in Boca Raton, FL is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $14.62 and $21.20 per hour, depending on experience, location, and employer.

What jobs will no longer exist in 2030?

The role of executive assistant operations coordinator may evolve significantly by 2030 due to automation and AI tools that handle scheduling, communication, and administrative tasks. Some routine administrative jobs could become obsolete as technology advances, but roles requiring complex decision-making and interpersonal skills will continue to be essential. Adaptability and proficiency with digital tools will be key for future administrative professionals.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or executive-level support roles reaching salaries above $100,000. Factors influencing pay include experience, location, industry, and the complexity of the role, often requiring advanced organizational and communication skills.

What is the difference between Executive Assistant Operations Coordinator vs Administrative Coordinator?

AspectExecutive Assistant Operations CoordinatorAdministrative Coordinator
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, fast-paced, supporting executives and operations teamsOffice settings, supporting administrative functions across departments
Employer & IndustryBusinesses, nonprofits, government agencies in various industriesSimilar industries, often in administrative or support roles
Search & Comparison IntentOften compared for organizational and operational support rolesCompared for general administrative support positions

The Executive Assistant Operations Coordinator focuses on supporting executive-level staff and managing operational tasks, often requiring specialized skills. The Administrative Coordinator provides broader administrative support across departments. While both roles involve organizational duties, the Executive Assistant Operations Coordinator typically handles more strategic and high-level responsibilities.

Is EA a dead-end job?

An Executive Assistant (EA) role can serve as a stepping stone to higher-level positions such as Office Manager or Operations Manager, especially with experience and additional skills like project management or advanced software proficiency. While some may view it as an entry-level position, many EAs develop valuable organizational and leadership skills that support career advancement within organizations.

What is the difference between Operations Coordinator and executive assistant?

An Executive Assistant Operations Coordinator is a role that combines administrative support with operational management, often supporting senior leaders while handling tasks like scheduling, communication, and process improvement. An Operations Coordinator typically focuses on overseeing daily business functions, project coordination, and implementing operational strategies, with less direct executive support. The roles may overlap in organizational skills but differ in scope and primary responsibilities.
What job categories do people searching Executive Assistant Operations Coordinator jobs in Boca Raton, FL look for? The top searched job categories for Executive Assistant Operations Coordinator jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Executive Assistant Operations Coordinator jobs? Cities near Boca Raton, FL with the most Executive Assistant Operations Coordinator job openings:
Executive Assistant Operations Coordinator jobs near you

Executive Assistant Operations Team

BEOWULF ELECTRICITY & DATA LLC

West Palm Beach, FL • On-site

Full-time

Posted 27 days ago

Job description

Executive Assistant — Operations Team

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Operations leadership team. This individual will serve as a critical hub for the COO and senior Operations leadership — managing schedules, driving accountability, technical briefing, and ensuring seamless day-to-day execution across the team. The ideal candidate thrives in a fast-paced environment, takes ownership of follow-through, and is comfortable engaging with senior executives both across the organization and with external stakeholders.

Key Responsibilities

· Briefing Document Preparation — Prepare comprehensive briefing materials for executive meetings, with a particular focus on vendor and third-party engagements.

· Meeting Quarterback — Serve as the driving force behind recurring team meetings by capturing action items, tracking follow-ups, and ensuring accountability across headquarters, firm senior leadership, and legal teams. Follow-through on action items is the single most critical element of this role.

· Inbox Management — Monitor, organize, and manage the COO's email inbox, ensuring timely responses, flagging high-priority messages, and drafting correspondence as needed. Serve as a gatekeeper to streamline communication and ensure nothing falls through the cracks.

· Calendar & Scheduling Management — Own and manage the COO's calendar and coordinate scheduling for the broader Operations team. Proactively resolve conflicts, prioritize meeting requests, and ensure the COO's time is allocated effectively across internal and external commitments.

· Travel Coordination — Manage and book all travel arrangements for Operations management, ensuring logistics are handled efficiently and proactively.

· Expense Management — Process and reconcile all expense reports for the COO and Operations senior leadership in a timely and accurate manner.

· COO Weekly Snapshot — Own the preparation and accuracy of the COO's weekly management snapshot, coordinating with stakeholders to ensure all updates are current and reliable.

· Operational Cadence Management — Act as the primary organizer for the Weekly Ops Call, CapEx Call, and weekly budget meetings — including agenda preparation,

distribution of action items via Monday.com, and persistent follow-up with responsible parties.

Qualifications & Requirements

· Minimum 5 years of administrative or executive assistant experience, preferably supporting senior leadership in a fast-paced corporate environment.

· Ability to understand and communicate at a technical level in the power delivery and data center space

· Exceptionally organized with a proven ability to manage competing priorities and maintain attention to detail under pressure.

· Strong interpersonal skills — comfortable engaging with and holding executives accountable to deadlines and deliverables.

· Excellent written and verbal communication skills, with the ability to prepare polished but concise documents and correspondence on behalf of senior leaders.

· Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with expense management and travel booking platforms is a plus.

· Self-starter mentality — takes initiative, anticipates needs, and operates with a high degree of independence and discretion.