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Executive Admin Jobs in Springfield, VA (NOW HIRING)

Gridiron IT

Executive Administrator

Mclean, VA · On-site

$100K - $180K/yr

Executive Administrator Work Type: Full Time Location: McLean, VA (Onsite) Clearance: Top Secret/SCI CI Polygraph Role Description: Provides comprehensive executive administrative support ensuring ...

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Executive Admin information

See Springfield, VA salary details

$32.9K

$80.1K

$144.7K

How much do executive admin jobs pay per year?

As of Aug 8, 2026, the average yearly pay for executive admin in Springfield, VA is $80,147.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,500.00 and $90,400.00 per year, depending on experience, location, and employer.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are the most commonly searched types of Admin jobs in Springfield, VA? The most popular types of Admin jobs in Springfield, VA are:
What are popular job titles related to Executive Admin jobs in Springfield, VA? For Executive Admin jobs in Springfield, VA, the most frequently searched job titles are:
What job categories do people searching Executive Admin jobs in Springfield, VA look for? The top searched job categories for Executive Admin jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Executive Admin jobs? Cities near Springfield, VA with the most Executive Admin job openings:
Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Springfield, VA as of August 2026, with employment types broken down into 1% Internship, 90% Full Time, 5% Part Time, and 4% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $80,147 per year, or $38.5 per hour.

Junior Executive Secretary /Executive Admin Assistant

MAG USA Inc.

Arlington, VA • On-site

Other

Medical, Life, Retirement, PTO

Re-posted 12 days ago

Job description

Position Summary

MAG Aerospace is hiring for a Junior Executive Secretary / Executive Administration Support, with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA

Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conferencecalls, and scheduling meetings.

This Position is contingent upon contract award only but you will receive the first right of refusal for the position if a contingent offer is signed and executed.

Essential Duties and Responsibilities

Duties include, but not limited to:

Calendar Management:

  • Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.

  • Calendar invites will be consistent throughout the JPO and include classification of meeting, purpose, invitees, meeting POC, who scheduled the meeting, etc. Recurring Meetings will be scheduled in 6 month increments to ensure refreshing of invitees.

  • Maintain adherence to calendars, schedules, and actions to maximize use of time.

  • Ensure schedules are up-to-date and resolve conflicting appointments.

  • Collect briefings for the meetings within 24 hours of the meeting to be included in read-ahead binders (as requested)

Travel support:

  • Have functional experience with the Defense Travel System (DTS) and immediate ability to complete needed tasks in the system.

  • Contribute to the management ofthe DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.

Task Management:

  • Proficient in the commercially available, (Commercial off theShelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System,ETMS2, is based.

  • Manage the organization's ETMS2 using the format outlined in theorganization's operating instructions and ETMS2 training and instructions.

  • Decision authorityfor any ETMS2 tasks will remain with the Government.

  • Manage the organizations workflow mailbox and ETMS2 for issues and taskings andassign tasks to the appropriate JPO organizations for coordination.

  • Provide weekly emails to allstake holders on the first government business day of each week for all tasks due the currentweek.

  • Prepare status slides for use during staff meetings by the close of business (COB) everyweek on the last government business day of the week. (Specific day of delivery may be alteredon an exception basis with written approval of the COR.)

  • Decision authority for any workflowmailbox and ETMS2 tasks will remain with the Government.

  • Check ETMS2 for new tasks daily and ensure new tasks are properly and timelyassigned the same day, or within 4 business hours if received late in the day.

In processing / Out processing:

  • Work with the Business Operations Directorate to provide in-processing and out-processingof the civilian, military, international partners and contractor personnel.

Requirements

Experience:

  • At least three (3) years of experience working in a DoD Headquarters performing similar tasks.

  • MUST have functional experience with the Defense Travel System (DTS).

  • MUST have functional experience with some form of aCommercial off theShelf (COTS) Task Management Tool (TMT).

  • Must have functional experience with in depth / detailed Calendar Management for multiple personnel.

  • Strong working knowledge of DoD operations and protocols.

Skills and Competencies :

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

  • Outstanding written and verbal communication skills.

  • Proven ability to work independently with minimal supervision in a fast-paced environment.

  • Strong organizational and multitasking skills.

  • Familiarity with handling classified material and compliance with security regulations

Education:

  • BA/BS degree in a relevant subject or discipline for the position

Clearance Requirement :

  • Active Secret clearance.

Preferred Qualifications :

  • Experience supporting military senior leaders or civilian equivalent.

  • Strong familiarity with F-35 JPO mission objectives and priorities.

  • Demonstrated ability to manage and prioritize competing demands in a dynamic environment.

Special Note

The position is contingent upon candidate's ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $60,000 to $70,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.

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Job Locations VA-Arlington

ID 2026-8136

Work Region CONUS

Type Regular Full-Time

Clearance Secret

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