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Exec Admin Assistant Jobs (NOW HIRING)

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In Office / 2 Days Remote Compensation: $75,000-$95,000 annually Employment Type: Contract-to-Hire ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Executive Administrative Assistant Location: Norwalk, CA (Hybrid) Schedule: Full-Time | 3 Days In Office / 2 Days Remote Compensation: $75,000-$95,000 annually Employment Type: Contract-to-Hire ...

RH Foster

Executive Admin Assistant

Hampden, ME · On-site

Description Executive Administrative Assistant - Hampden Corporate Office We are seeking an organized and professional Executive Administrative Assistant to provide high-level administrative, legal ...

Avcend

Executive Admin Assistant

Washington, DC · On-site

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both ...

WMC Health Network

Executive Admin Assistant

Suffern, NY · On-site

$28.59 - $35.93/hr

The Executive Administrative Assistant provides administrative support; in doing so they lead the coordination and execution of administrative activities that enhance the effectiveness of the role ...

Refreshed Tech

Executive Admin Assistant

Ashley, IN · On-site

$60 - $80/hr

CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations.

NEXT Oncology

EXECUTIVE ADMIN ASSISTANT

Fairfax, VA

The Executive Assistant will perform clerical duties for physicians at NEXT Oncology.Minimum Qualification:* High School Diploma, Associate Degree and/or certificate program preferred * Five year ...

Artech

Executive Admin Assistant

Farmington Hills, MI · On-site

Executive Administrative Assistant We are seeking an Executive Administrative Assistant. Someone that has previous experience supporting the President and corporate team, who is a "go-getter." Hours ...

Infinia Search Inc

Be Seen First

Executive Admin Assistant

Malvern, PA · On-site

$32 - $35/day

Administrative Assistant * Type: 6+ Month Contract (with potential extension/conversion) * Location ... At least two years of experience in administrative/executive assistance, corporate setting ...

Artech

Executive Admin Assistant

Farmington, MI · On-site

We are seeking an Executive Administrative Assistant. Someone that has previous experience supporting the President and corporate team, who is a "go-getter." Hours are 8am - 5pm but must be flexible ...

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Exec Admin Assistant information

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How much do exec admin assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for exec admin assistant in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is an exec admin assistant?

Executive Administrative Assistants are professionals who provide high-level administrative support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings and travel, handling confidential information, preparing reports, and acting as a liaison between executives and other staff or clients. They play a crucial role in ensuring that the executive's office runs smoothly and efficiently, often anticipating needs and solving problems proactively. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an exec admin assistant?

To thrive as an Executive Administrative Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or associate degree. Mastery of office software like Microsoft Office Suite, calendar management tools, and sometimes familiarity with expense reporting systems is important. Strong interpersonal skills, discretion, and proactive problem-solving set top performers apart in this position. These skills are essential for efficiently supporting executives, managing sensitive information, and ensuring smooth daily operations.

What are some of the main challenges an exec admin assistant might face when supporting multiple executives, and how can they effectively manage competing priorities?

One of the main challenges for an Exec Admin Assistant supporting multiple executives is balancing conflicting priorities and managing a high volume of tasks with varying degrees of urgency. To handle this effectively, strong organizational skills, proactive communication, and the ability to anticipate needs are essential. Utilizing digital tools for scheduling and task management, setting clear expectations with each executive, and regularly reviewing priorities can help ensure that deadlines are met and critical tasks are not overlooked. Building strong relationships with executives and their teams also fosters a collaborative environment, making it easier to negotiate deadlines and delegate tasks when necessary.

What is the difference between Exec Admin Assistant vs Administrative Assistant?

AspectExec Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, nonprofits
Employer & IndustryBusinesses, corporations, executive teamsWide range of industries and organizations
Job FocusSupporting executives with high-level tasksSupporting teams or departments with administrative duties

The main difference between an Exec Admin Assistant and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Exec Admin Assistants typically work directly with executives, handling more complex tasks, while Administrative Assistants support broader teams or departments. Both roles require strong organizational skills and similar credentials, but the Exec Admin Assistant position often involves more strategic and confidential work.

How much should an executive admin assistant get paid?

The average salary for an executive admin assistant typically ranges from $50,000 to $70,000 annually, depending on experience, location, and company size. Salaries can also be influenced by skills such as proficiency in office management tools and certifications like the Certified Administrative Professional (CAP).

What cities are hiring for Exec Admin Assistant jobs?

Cities with the most Exec Admin Assistant job openings:

What states have the most Exec Admin Assistant jobs?

States with the most job openings for Exec Admin Assistant jobs include:

What are popular job titles related to Exec Admin Assistant jobs?

For Exec Admin Assistant jobs, the most frequently searched job titles are:

Exec Admin Assistant jobs near you
Infographic showing various Exec Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Executive Admin Assistant

Norwalk, CA • On-site

The French Agency
Recruiting and Staffing Services • 11 - 50 employees
Learn more about The French Agencyexternal

$75K - $95K/yr

Full-time

Re-posted 14 days ago

Job description

 Executive Administrative Assistant
Location: Norwalk, CA (Hybrid)
Schedule: Full-Time | 3 Days In Office / 2 Days Remote
Compensation: $75,000-$95,000 annually
Employment Type: Contract-to-Hire Preferred (Direct Hire Considered)
Position Overview
A growing, fast-paced organization is seeking an experienced Executive Administrative Assistant to serve as a trusted partner to the President and Executive Leadership Team. This is a high-impact position for someone who thrives in a dynamic environment, anticipates needs before they arise, and enjoys solving problems independently.
The ideal candidate is highly organized, tech-savvy, and proactive with exceptional judgment, professionalism, and discretion. This is not a traditional administrative role-the Executive Administrative Assistant serves as an extension of executive leadership and acts as the primary point of contact for internal and external communications.
This position primarily supports the President while providing occasional backup support to other executive leaders as needed.
Key Responsibilities
  • Provide high-level administrative support to the President and Executive Leadership Team.
  • Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
  • Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
  • Prepare executives for meetings by organizing agendas, presentation materials, briefing documents, and follow-up action items.
  • Review, proofread, and format presentations, reports, and executive communications.
  • Manage executive expense reports and administrative documentation.
  • Act as the first point of contact for executive communications, responding appropriately and exercising sound judgment when prioritizing requests.
  • Track projects, deadlines, and follow-up items to ensure timely completion.
  • Coordinate leadership meetings, special projects, and executive events.
  • Collaborate across departments to support strategic initiatives and executive priorities.
  • Anticipate executive needs and proactively resolve issues before they become problems.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Assist with additional administrative and operational projects as assigned.
Qualifications
  • 10+ years of experience supporting a President, CEO, or senior executive leadership team.
  • Experience working in a fast-paced, high-volume environment with changing priorities.
  • Previous experience in a legal or paralegal office is highly preferred.
  • Strong technology skills with the ability to quickly learn and leverage AI tools to improve efficiency.
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Experience reviewing executive presentations and presentation materials.
  • Exceptional organizational, multitasking, and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to work independently with minimal direction while maintaining a high level of professionalism.
  • Proven ability to build trust and develop strong working relationships with executive leadership.
  • Positive, solutions-oriented mindset with a proactive approach to problem-solving.
Physical Requirements
  • Ability to work a minimum of 40 hours per week, with additional hours as needed.
  • Ability to lift up to 20 pounds occasionally.
  • Ability to sit for extended periods and perform repetitive computer work.
  • Occasional travel may be required.
Additional Information
  • Hybrid schedule with three in-office days and two remote days each week.
  • Full benefits after probationary period.
  • Candidates may choose which in-office days work best with their schedule.
  • Background check required.
  • Streamlined interview process consisting of an initial phone interview followed by a virtual interview with executive leadership.

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