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Exec Admin Assistant Jobs in Minnesota (NOW HIRING)

Ecumen

Admin Assistant

Saint Cloud, MN · On-site

$22.50 - $25/hr

Full Time Administrative Assistant l 40 hours/week l Monday - Friday 8:30am - 5:00pm The ... from the executive director and/or delegated supervisor. This position is also responsible for ...

Ecumen

Admin Assistant

Saint Cloud, MN · On-site

$22.50 - $25/hr

Description Full Time Administrative Assistant l 40 hours/week l Monday - Friday 8:30am - 5:00pm ... from the executive director and/or delegated supervisor. This position is also responsible for ...

Wilson-Mcshane

EXECUTIVE ASSISTANT

Minneapolis, MN · On-site

$85K - $100K/yr

Job Type Full-time Description Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time highly organized and proactive Executive Assistant to serve as a ...

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time highly organized and proactive Executive Assistant to serve as a trusted partner to the CEO. ...

Socket.dev

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Description Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time highly organized and proactive Executive Assistant to serve as a trusted partner to ...

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All JobsExec Admin JobsExec Admin Assistant JobsExec Admin Assistant Jobs in Minnesota

Exec Admin Assistant information

See Minnesota salary details

$14

$28

$41

How much do exec admin assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for exec admin assistant in Minnesota is $28.04, according to ZipRecruiter salary data. Most workers in this role earn between $21.68 and $34.62 per hour, depending on experience, location, and employer.

What is an exec admin assistant?

Executive Administrative Assistants are professionals who provide high-level administrative support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings and travel, handling confidential information, preparing reports, and acting as a liaison between executives and other staff or clients. They play a crucial role in ensuring that the executive's office runs smoothly and efficiently, often anticipating needs and solving problems proactively. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an exec admin assistant?

To thrive as an Executive Administrative Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or associate degree. Mastery of office software like Microsoft Office Suite, calendar management tools, and sometimes familiarity with expense reporting systems is important. Strong interpersonal skills, discretion, and proactive problem-solving set top performers apart in this position. These skills are essential for efficiently supporting executives, managing sensitive information, and ensuring smooth daily operations.

What are some of the main challenges an exec admin assistant might face when supporting multiple executives, and how can they effectively manage competing priorities?

One of the main challenges for an Exec Admin Assistant supporting multiple executives is balancing conflicting priorities and managing a high volume of tasks with varying degrees of urgency. To handle this effectively, strong organizational skills, proactive communication, and the ability to anticipate needs are essential. Utilizing digital tools for scheduling and task management, setting clear expectations with each executive, and regularly reviewing priorities can help ensure that deadlines are met and critical tasks are not overlooked. Building strong relationships with executives and their teams also fosters a collaborative environment, making it easier to negotiate deadlines and delegate tasks when necessary.

What is the difference between Exec Admin Assistant vs Administrative Assistant?

AspectExec Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, nonprofits
Employer & IndustryBusinesses, corporations, executive teamsWide range of industries and organizations
Job FocusSupporting executives with high-level tasksSupporting teams or departments with administrative duties

The main difference between an Exec Admin Assistant and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Exec Admin Assistants typically work directly with executives, handling more complex tasks, while Administrative Assistants support broader teams or departments. Both roles require strong organizational skills and similar credentials, but the Exec Admin Assistant position often involves more strategic and confidential work.

How much should an executive admin assistant get paid?

The average salary for an executive admin assistant typically ranges from $50,000 to $70,000 annually, depending on experience, location, and company size. Salaries can also be influenced by skills such as proficiency in office management tools and certifications like the Certified Administrative Professional (CAP).

What cities in Minnesota are hiring for Exec Admin Assistant jobs?

Cities in Minnesota with the most Exec Admin Assistant job openings:

Exec Admin Assistant jobs near you
Infographic showing various Exec Admin Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $58,321 per year, or $28 per hour.

Admin Assistant

Saint Cloud, MN • On-site

Ecumen
See more jobs at Ecumenexternal

$22.50 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Ecumen rating

7.4

Company rating: 7.4 out of 10

Based on 54 frontline employees who took The Breakroom Quiz

Job description

Full Time Administrative Assistant l 40 hours/week l Monday - Friday 8:30am - 5:00pm
The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. This position is also responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.
About Us:
Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota's 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.
Pay:
The targeted pay range for this job is $22.50 - $25.00 per hour. Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.
Benefits:
Ecumen offers a comprehensive benefits package to our full-time team members including medical, dental, vision, flexible spending and health savings accounts, life & disability insurance, paid time off benefits, a generous 6% 401(k) match, and other well-being resources. Learn more at https://www.ecumen.org/find-a-career/benefits/.
Essential Job Responsibilities:
  1. Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
  2. Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.
  3. Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.
  4. Sends and receives fax transmissions.
  5. Assists with inventory control and purchasing and ordering medical and office supplies.
  6. Conducts projects.
  7. Performs other duties as assigned.

Minimum Required Qualifications:
  • High School diploma or GED equivalent
  • Excellent customer service and phone skills
  • Ability to communicate effectively both verbal and written
  • Proficient with Microsoft Office Suite
  • Ability to meet deadlines despite distractions and interruptions
  • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

Preferred Qualifications:
  • Prior customer service experience preferred
  • Experience working with seniors
  • Must be able prioritize and organize work effectively and efficiently
  • Must be able to work independently and must be a self-starter
  • Must be able to maintain confidential treatment of information and communications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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