Event Project Manager Jobs in California (NOW HIRING)

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at site production management? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the production space. Is this you? Read on...

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world's largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is seeking a highly motivated and proactive Site Production Project Manager to join the production team at festivals and/or concerts. This position is a hybrid position in office and on site at various even locations.

RESPONSIBILITIES

Project Management

• Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.

• Manage and maintain day-to-day flow of projects with Site Production Manager per show.

• Maintain project timelines, track project process, and provide updates to all stakeholders.

• Be responsible for the creation and managing of site ops crew labor schedules and budgets.

• Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike.

• Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary.

• Be responsible for other special projects as assigned by the site production manager.

Reporting

• Prepare and track all P-Card spending reports, and per diem coordination with finance team.

• Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling.

• Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals.

Administration

• Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR.

• Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR.

• Partner with Site Production Manager to spearhead recruitment / hiring efforts.

• Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency.

• Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks.

• Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done.

• Set up office space making sure supplies and crew wellness needs are taken care of at all times.

Communication

• Act as main internal communicator for the site production and site operations teams.

• Collaborate with the Back of House (BOH) Team to streamline the advancing workflow.

• Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc.

• Coordinate with the warehouse team on shipping and receiving needs.

• Provide clear, concise communication with all relevant stakeholders as directed

QUALIFICATIONS

• 4+ years of experience in event project management or related experience

• Well-rounded knowledge of production, site production elements, site build, and heavy equipment

• Ability to effectively supervise and manage groups of staff

• Must be an active problem solver, instilled with a sense of urgency for projects large and small

• Have great written and verbal communication skills with exceptional attention to detail

• Must be motivated with an "Everything is possible" attitude

• Be able to work independently and efficiently without supervision

• Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox required

• Heavy Equipment (ForkLift / Aerial Lift) certification preferred

• Must be able to travel for work for long periods of time (i.e. several weeks at a time)

• Willingness to use personal vehicle(s) to travel to business engagements

• Knowledge of dance music and Insomniac's brands

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• Must be able to move, lift, and/or carry items up to 50lbs.

• May work in drastic temperature climates ranging from extreme cold to hot

• Must be willing to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $70,304.00 - $85,000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary.