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Event Planning Associate Jobs in California (NOW HIRING)

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Event Coordinator

Alviso, CA · On-site

$60K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... associates who strive to bring financial education to individuals and families throughout North ... Execute the planning, organizing, and coordinating of company's worldwide events for up to 15,000 ...

Bowlero

Event Operations Manager

Tustin, CA

$27 - $30/hr

  • Medical

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

Bowlero

Event Operations Manager

Tustin, CA · On-site

$27 - $30/hr

  • Medical

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

Bowlero

Event Operations Manager

Tustin, CA

$27 - $30/hr

  • Medical

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

Bowlero

Event Operations Manager

Cupertino, CA

$25 - $30/hr

  • Medical

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

Bowlero

Event Operations Manager

Cupertino, CA

$25 - $30/hr

  • Medical

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

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Event Planning Associate information

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in California?

The most popular types of Event Planning jobs in California are:

What cities in California are hiring for Event Planning Associate jobs?

Cities in California with the most Event Planning Associate job openings:

Event Planning Associate jobs near you

Workplace & Employee Events Associate, Contractor

Five9

San Ramon, CA

$20.50 - $23.50/hr

Full-time

Posted 12 days ago

Job description

The Workplace & Employee Events Associate, Contractor plans, organizes, and executes internal events that strengthen company culture, boost employee morale, and support engagement initiatives, while also providing day-to-day workplace and facilities support that keeps the office running smoothly. This role manages everything from small team celebrations to large-scale company gatherings and monthly happy hours, and serves as a key point of contact for employees, vendors, and guests. The events associate works closely with HR, and department leaders to create memorable employee experiences and maintain a safe, functional, and welcoming workplace.

Key Responsibilities:

  • Event Planning & Execution

    • Plan and execute internal events such as holiday parties, team-building activities, employee appreciation days, milestone celebrations, wellness events, all-hands meetings, and monthly happy hours
    • Support and help shape the organization's annual corporate events strategy for employee engagement and involvement
    • Manage event budgets, negotiate with vendors, track expenses, and support all corporate event programs within budget
    • Source and coordinate with vendors (caterers, venues, entertainment, rental companies, stand designers, contractors, and equipment providers); serve as the primary point of contact for event vendors
    • Develop event timelines, run-of-show documents, and logistics plans
    • Coordinate on-site logistics (setup, AV/tech needs, catering, decor, breakdown) and be on-site to execute all corporate events
    • Handle event marketing/communications, including invitations, signage, internal announcements, and on-site event registration
    • Gather post-event feedback and measure event success against engagement metrics
    • Ensure events comply with budget constraints, safety guidelines, and company policies
    • Coordinate with remote/hybrid teams to ensure inclusive participation in events

    Workplace & Facilities Support

    • Provide the highest level of customer service to all employees, vendors, and guests
    • Maintain physical space, ensuring a safe, clean, and functional office environment
    • Maintain inventory of office and event supplies; reorder as needed
    • Maintain and set up conference and meeting rooms as needed
    • Support the employee snack and lunch program
    • Assist with on-site workplace employee onboarding
    • Provide backup reception support as needed

    Administration & Communication

    • Monitor and respond to workplace Slack channels and other employee-facing communication platforms
    • Manage multiple vendors and stakeholders simultaneously, and maintain organized records of contracts and expenses

Required Qualifications:

  • 2+ years of experience in event planning/coordination and/or facilities or workplace experience
  • Strong organizational and multitasking skills; ability to work in a demanding, fast-paced environment
  • Excellent written and verbal communication skills
  • Proficiency with event planning tools and Microsoft Office/Google Workspace; familiarity with Zoom and Slack
  • Ability to manage multiple vendors and stakeholders simultaneously
  • Budget management experience
  • Previous experience as an Office Manager strongly preferred
  • Must be able to lift 25+ pounds

Key Competencies:

  • Creativity and attention to detail
  • Strong interpersonal and relationship-building skills
  • Adaptability, resourcefulness, and calm under pressure
  • Project management and time management
  • Budget and vendor negotiation skills
  • Highly organized, meticulous, and initiative-taking

Working Conditions:

  • On-site presence required for daily workplace support and for event setup/execution
  • May require occasional evening work for events, including monthly happy hours and larger-scale gatherings

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