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Event Planning Associate Jobs in California (NOW HIRING)

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

At Hyatt, we believe our guests choose us because of our caring, attentive associates who are ... The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts ...

Alila Napa Valley

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

At Hyatt, we believe our guests choose us because of our caring, attentive associates who are ... The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts ...

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts ... Hyatt associates work in an environment that demands exceptional performance yet reaps great ...

Gilead

Manager, Event Planning

Foster City, CA

... and Associates under the guidance of the manager * Develops processes related to department ... Event planning experience in the pharmaceutical or event planning industry People Leader ...

Gilead

Manager, Event Planning

Foster City, CA · On-site

... and Associates under the guidance of the manager * Develops processes related to department ... Event planning experience in the pharmaceutical or event planning industry People Leader ...

Turo

Strategy & Planning Associate

San Francisco, CA · On-site

... Planning Associate to join our Strategy & Planning team and help keep the engine running. This is a ... event logistics-while developing the analytical and strategic skills to grow into increasingly ...

New

Stifel

Associate Head of Planning

Sherman Oaks, CA · On-site

$104K - $160K/yr

The Associate Head of Planning develops and implements comprehensive financial plans and strategies ... Model liquidity-event outcomes. * Integrate life insurance solutions into tax and estate frameworks.

Stifel

Associate Head of Planning

Sherman Oaks, CA · On-site

$104K/yr

What You'll Be Doing The Associate Head of Planning develops and implements comprehensive financial ... Model liquidity-event outcomes. * Integrate life insurance solutions into tax and estate frameworks.

Stifel

Associate Head of Planning

Sherman Oaks, CA · On-site

$104K - $160K/yr

What You'll Be Doing The Associate Head of Planning develops and implements comprehensive financial ... Model liquidity-event outcomes. * Integrate life insurance solutions into tax and estate frameworks.

LA28

Associate, Broadcast Venue Planning

Los Angeles, CA · On-site

$30 - $35/hr

Role Purpose As Associate, Venue Planning and Operations, you help keep Broadcast Services venue ... Valued Experience • Experience supporting venue, event, or broadcast operations in a coordinating ...

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Event Planning Associate information

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in California?

The most popular types of Event Planning jobs in California are:

What cities in California are hiring for Event Planning Associate jobs?

Cities in California with the most Event Planning Associate job openings:

Event Planning Associate jobs near you

Event Planning Manager

Napa, CA • On-site

Hyatt Hotels Corporation
Hospitality Services • 10K+ employees
Learn more about Hyatt Hotels Corporationexternal

$75K - $85K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 27 days ago

Key responsibilities

  • Conduct in person and virtual site inspections for definite groups

  • Plan, arrange, organize, and diagram events to meet or exceed client expectations and support event success

  • Coordinate and communicate event logistics with other departments to ensure customer satisfaction and proper execution

Hyatt Hotels rating

7.0

Company rating: 7.0 out of 10

Based on 256 frontline employees who took The Breakroom Quiz

Job description

Summary:
At Hyatt, we believe our guests choose us because of our caring, attentive associates who are committed to providing efficient service and awe-inspiring, meaningful experiences that nourish the soul and elevate wellbeing.
The Event Planning Manager is responsible for upselling and servicing events. Primary sales efforts are in banquet food and beverage and venue rental and includes menu planning, agenda setting, and resort event services. Duties also include contract review and facilitating communication before, during, and post event with pertinent resort team members to ensure a high level of service.
The pay range Alila Napa Valley reasonably expects to pay for this position is $75,000 to $85,000 annually. Decisions regarding individual salaries will be based on a number of factors including experience.
Why Work with Us:
  • Competitive salary and benefits package
  • Paid time off from date of hire
  • Medical, dental, and vision insurance
  • 12 free nights at Hyatt Hotels worldwide per year + colleague and friends and family rates
  • $1000 annual wellness/education reimbursement
  • A unique opportunity to lead in a Forbes-rated luxury setting with a close-knit and passionate team
Be a part of a team committed to delivering personalized, elevated service in one of Napa Valley's most serene and sophisticated destinations. Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it is career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Responsibilities include, but not limited to:
  • Conduct in person and virtual site inspections for definite groups
  • Maintaining well organized documentation and reports in Hyatt systems
  • Working as a team member with the sales and events staff and other support staff
  • Plan, arrange, organize, and diagram events with the goal of meeting or exceeding client/customer expectations and setting up the operational team for success
  • Prioritize tasks and independently manage workflow based on appropriate needs and demands and the department's policy and procedures
  • Clearly communicate policies, procedures, and services offered by the resort with clients/customers
  • Communicate applicable Hyatt standard operating procedures (SOPs) for events to Event Services and Culinary leaders and become the liason between the sales contracting process and event execution
  • Coordinate and communicate event logistics with other departments to meet or exceed client/customer expectations, through Hyatt's property management software
  • Monitor on-site event activities to ensure satisfaction of participants and follow up with any resolutions provided by operations to ensure resolution of customer service issues and concerns prior to group departure.
  • Manage Meeting Planner portal defaults for resort and promote usage
  • Manager work schedule to strategically be on-site during critical event times (greetings, breaks, departures, etc) as needed
  • Present daily bill to client/customer through Hyatt Meeting Planner portal or in person, at client/customer's preference
  • Reconcile final invoices with Finance department, and client/customer, with assistance from shared billing services
  • Additional duties as determined by Director of Sales, Marketing, and Events
  • Attend event order meetings, Sales/Event team meetings, Sales/Marketing meetings as requested
  • Prepare and be prepared to lead Weekly Group Resume meetings for the resort's groups
  • Meet or exceed annual revenue and service goals
Qualifications:
  • High attention to detail required
  • Able to work weekends and evenings as required
  • Two years of office environment experience required
  • 1-2 years of Event Planning Manager or Event Planning Coordinator experience preferred
  • Self-motivated and understand Hyatt's core purpose of care
  • Possess the ability to prioritize tasks and work well within a team environment
  • Proficiency in Microsoft Office including Work, Excel, PowerPoint, and property management system
Physical requirements
  • Ability to sit for extended periods while performing administrative tasks
  • Occasional standing, walking, and lifting up to 20 pounds for event materials or meeting setups
  • Must be able to work a flexible schedule, with occasional evening or weekend shifts as needed to support specific events

What Hyatt Hotels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Hyatt

Sourced by ZipRecruiter

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1957

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