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Event Planner Personal Assistant Jobs (NOW HIRING)

Azend Pharma

Personal Assistant

South Plainfield, NJ · On-site

$20 - $25/hr

Paid time off Job Title: Personal Assistant Location: South Plainfield, New Jersey Job Type ... Support in event planning or travel arrangements * Help prioritize tasks and keep projects on track ...

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Forest Home

Event Planner

Forest Falls, CA · On-site

$20 - $21/hr

Walks guests through the entire event planning process with detailing that can include, but is not ... May assist with on-site retreat support or operational coordination during guest events as needed.

Joss Search

Personal Assistant

Palo Alto, CA · On-site

$125K - $175K/yr

This is not an estate management role, but rather a true personal assistant position focused on ... One day you could be coordinating a philanthropic event or planning travel, and the next you're ...

Integrated Resources INC

EVENT PLANNER

Foster City, CA · On-site

May assist in evaluating vendor services and venues according to industry standards and stakeholder ... Experience in event planning including vendor management or prior experience with event logistics ...

Michaels Stores, Inc.

Event Planner

Goleta, CA · On-site

$16.90 - $19.70/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Michaels Stores

Event Planner

Goleta, CA · On-site

$16.90 - $19.70/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

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Event Planner Personal Assistant information

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How much do event planner personal assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for event planner personal assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What does an event planner personal assistant do?

An Event Planner Personal Assistant supports event planners by managing schedules, handling communications, making travel arrangements, and assisting with the logistics of event planning. Their responsibilities may include coordinating with vendors, preparing event materials, managing budgets, and ensuring that all details are organized and executed smoothly. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. They play a key part in ensuring events run efficiently by taking care of administrative and operational tasks.

What are the key skills and qualifications needed to thrive as an event planner personal assistant, and why are they important?

To thrive as an Event Planner Personal Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant associate’s degree or related experience. Familiarity with event management software, calendar scheduling tools, and office productivity suites is typically required. Outstanding communication, problem-solving abilities, and flexibility are vital soft skills in this role. These qualities enable seamless coordination, effective support for event planners, and successful execution of events under tight deadlines.

What are some common challenges faced by event planner personal assistants, and how can they be managed?

Event Planner Personal Assistants often juggle multiple tasks such as coordinating schedules, managing vendor communications, and handling last-minute changes. One common challenge is adapting quickly to shifting priorities, especially when unforeseen issues arise close to event dates. To manage these challenges, successful assistants rely on strong organizational skills, proactive communication, and the ability to stay calm under pressure. Building good relationships with vendors and team members is also key, as collaboration is essential for smooth event execution.

What is the difference between Event Planner Personal Assistant vs Event Coordinator?

AspectEvent Planner Personal AssistantEvent Coordinator
CredentialsHigh school diploma, some roles may prefer event planning certificationsHigh school diploma, often with event planning or hospitality certifications
Work EnvironmentOffice setting, assisting event planners, sometimes on-siteOn-site at event locations, managing event logistics
Employer & IndustryEvent planning firms, corporate clients, individualsEvent planning companies, venues, corporate clients
Search & Comparison IntentPeople comparing support roles in event planningPeople looking for roles managing event logistics

While both roles support event planning, a Event Planner Personal Assistant primarily provides administrative and logistical support to event planners, often working behind the scenes. An Event Coordinator takes a more active role in managing the actual event execution on-site. The choice depends on whether you prefer administrative support or hands-on event management.

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What states have the most Event Planner Personal Assistant jobs?

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Event Planner Personal Assistant jobs near you
Infographic showing various Event Planner Personal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 4% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Event Planner

Intercontinental Exchange Holdings, Inc.

Jacksonville, FL • On-site

Full-time

Re-posted 11 days ago

Job description

Overview

Job Purpose

Intercontinental Exchange (ICE) is seeking an energetic and highly organized Event Planner to join our marketing team. The position will support the planning and end-to-end execution of events across the U.S., including conferences, virtual events, and exclusive executive forums that engage senior corporate leaders globally. This role will focus on event logistics, coordination and execution, helping deliver high quality experiences for both internal and external audiences.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while supporting continuous improvement in event processes and execution quality.

This position is office-based (5 days / week) with occasional travel, including some weekends.

Responsibilities

  • Event Logistics & Execution
    • Coordinate end-to-end logistics for in-person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on-site setup
    • Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications
    • Develop and maintain detailed event timelines, run-of-show documents, and production schedules
    • Serve as an on-site event coordinator for select events, including occasional weekend travel
  • Vendor & Budget Coordination
    • Liaise with external vendors, venues, and suppliers; gather and compare quotes and ensure timely delivery of contracted services
    • Track event-related expenses and assist with budget reconciliation and purchase order processing
    • Maintain accurate vendor records, contracts, and post-event documentation
    • Manage promotional item inventory, including ordering branded merchandise, tracking stock levels, coordinating fulfillment for events, and reconciling inventory post-event
  • Attendee & Stakeholder Management
    • Manage event registration platforms and attendee lists; send invitations, confirmations, and logistical communications
    • Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials
    • Serve as a responsive point of contact for attendee inquiries before and during events
  • Reporting & Process Improvement
    • Compile post-event recaps including attendance data, feedback, and key takeaways
    • Maintain and update internal event calendars, project trackers, and shared documentation
    • Identify opportunities to improve event workflows and contribute to the development of scalable best practices

Knowledge and Experience

  • Bachelor's degree in Marketing, Business, Hospitality, or a related field
  • 2+ years of experience in corporate events management
  • Exceptional project management and organizational skills
  • Strong prioritization and commitment to deadlines
  • Excellent verbal and written communication skills
  • Ability to work in a highly collaborative environment and as part of a cross-disciplinary team
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
  • Willingness to travel and work occasional evenings and weekends as events require

Preferred Knowledge and Experience

  • Experience with event management or registration platforms (e.g., Cvent, Eloqua, ON24)
  • Exposure to B2B or financial services marketing environments
  • Familiarity with project management tools (e.g., Monday.com, Smartsheet)
  • Experience supporting executive-level or client-facing events
----------Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.Employment Type: FULL_TIME

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