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Event Operations Coordinator Jobs in Florida (NOW HIRING)

Nascar

Coordinator, Event Operations

Homestead, FL

The Coordinator of Event Operations is a key role at Homestead-Miami Speedway (HMS), supporting the successful execution of major events and year-round operations. Primary responsibilities include ...

Marriott

Director of Event Operations

Naples, FL

Coordinates the Event Operations members of Event Delivery teams. Works with culinary team to ensure compliance to food handling and sanitation standards. Works with Human Resources to ensure ...

Marriott

Director of Event Operations

Naples, FL · On-site

Coordinates the Event Operations members of Event Delivery teams. Works with culinary team to ensure compliance to food handling and sanitation standards. Works with Human Resources to ensure ...

Marriott

Event Operations Manager

Longboat Key, FL · On-site

Understands the impact of Banquet operations on the overall success of an event and manages ... Coordinates routine maintenance to verify a quality meeting facility. Resolves issues and/or ...

New

Marriott

Event Operations Manager

Longboat Key, FL · On-site

Understands the impact of Banquet operations on the overall success of an event and manages ... Coordinates routine maintenance to verify a quality meeting facility. Resolves issues and/or ...

Kirkland & Ellis LLP.

Operations Coordinator

Miami, FL · On-site

As an Operations Coordinator , you'll play a central role in supporting the day-to-day operations ... Project & Event Support: Coordinate planning meetings, assist with execution of operational ...

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Event Operations Coordinator information

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How much do event operations coordinator jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for event operations coordinator in Florida is $18.51, according to ZipRecruiter salary data. Most workers in this role earn between $14.71 and $20.82 per hour, depending on experience, location, and employer.

What is the difference between Event Operations Coordinator vs Event Planner?

AspectEvent Operations CoordinatorEvent Planner
Primary FocusManaging logistics, coordinating vendors, and ensuring smooth event executionConceptualizing themes, designing event details, and overseeing overall event vision
Required SkillsOrganizational skills, vendor management, problem-solvingCreativity, client communication, design skills
Work EnvironmentOn-site during events, collaborating with vendors and staffPlanning sessions, client meetings, and event site visits
Common EmployersEvent management companies, corporate event departments, venuesEvent planning firms, corporate clients, wedding companies

While both roles are essential in event management, the Event Operations Coordinator focuses on executing logistics and ensuring the event runs smoothly, whereas the Event Planner is more involved in designing and conceptualizing the event. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by Event Operations Coordinators, and how can they be managed effectively?

Event Operations Coordinators frequently encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors and stakeholders. Managing these effectively requires strong organizational skills, adaptability, and clear communication. Building contingency plans, maintaining detailed checklists, and fostering good relationships with team members and partners can help minimize disruptions and ensure events run smoothly. Regular debriefs after events also provide valuable insights for continuous improvement.

What is the highest salary for an event planner?

The highest salaries for event planners can exceed $80,000 annually, especially for those with extensive experience, specialized skills, or working in high-demand industries. Senior event operations coordinators or those managing large-scale events may earn higher compensation, often supplemented by bonuses or commissions.

Is event coordinating a stressful job?

Event Operations Coordinators often work in fast-paced environments that can be stressful due to tight deadlines, high client expectations, and the need for detailed planning. Successful coordinators use organizational skills and problem-solving abilities to manage stress and ensure events run smoothly.

What is an event operations coordinator?

An event operations coordinator is responsible for planning, organizing, and executing events by managing logistics, coordinating staff, and ensuring all aspects run smoothly. They often work with vendors, venues, and event teams, and may use tools like event management software to streamline processes.

What are the key skills and qualifications needed to thrive as an Event Operations Coordinator, and why are they important?

To thrive as an Event Operations Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is typically required. Exceptional communication, adaptability, and problem-solving abilities help you navigate last-minute changes and coordinate with diverse teams. These competencies ensure seamless event execution, client satisfaction, and the ability to handle fast-paced environments.

What does an Event Operations Coordinator do?

An Event Operations Coordinator is responsible for overseeing the planning, setup, execution, and breakdown of events. They coordinate logistics such as venue arrangements, vendor management, staffing, and equipment needs to ensure events run smoothly. Their duties often include communicating with clients, managing timelines, handling unforeseen issues during events, and ensuring all event requirements are met. This role requires strong organizational, communication, and problem-solving skills.

What is the highest paying job as a coordinator?

In event operations, senior roles such as Event Director or Senior Event Manager tend to have the highest salaries, often exceeding $70,000 annually depending on experience and location. These positions require advanced coordination skills, leadership, and often certification in event management or related fields.
What are the most commonly searched types of Event Operations jobs in Florida? The most popular types of Event Operations jobs in Florida are:
What are popular job titles related to Event Operations Coordinator jobs in Florida? For Event Operations Coordinator jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Event Operations Coordinator jobs in Florida look for? The top searched job categories for Event Operations Coordinator jobs in Florida are:
What cities in Florida are hiring for Event Operations Coordinator jobs? Cities in Florida with the most Event Operations Coordinator job openings:
Event Operations Coordinator jobs near you
Infographic showing various Event Operations Coordinator job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $38,494 per year, or $18.5 per hour.

Event Operations Coordinator

BenefitsPRO

West Palm Beach, FL • On-site, Remote

$60K - $65K/yr

Full-time

Re-posted 15 days ago

Job description

Description
Arc network is currently seeking an organized, detail-oriented Event Operations Coordinator to join the Event Operations team. This individual will be responsible for the end-to-end logistical execution of 6-8 B2B events per year, including summits, conferences, and awards programs. The Event Operations Coordinator will work closely with a broader event team and will be the operational point person across vendor and venue relationships.
This is a remote role with regular travel onsite to events. Onsite, the Event Operations Coordinator will serve as an operations lead or key member of the ops team depending on event scale, ensuring every functional area runs smoothly from setup through teardown.
The Event Operations Coordinator is responsible for the following functional areas across all assigned events:
  • Food & beverage: plans and orders all F&B in partnership with venue catering. Manages menus, guarantees, dietary accommodations, and onsite setup walkthroughs.
  • Hotel room block: monitors the room block contract, monitors pickup pace, manages staff and speaker rooming lists, and reconciles the master account post-event.
  • Signage: owns signage production, placement, and removal. Collects content from marketing and programming, manages the print vendor relationship, and maintains a signage inventory for each event.
  • Registration area build-out: coordinates the physical build of the registration counter, including furniture, power, and internet.
  • Audio visual (AV): Works with Director of Operations to reviews quotes, manages the run of show, coordinates rehearsals with the editorial team, and approves all onsite change orders.
  • Venue & facility management: serves as the primary contact with the venue event manager. Reviews venue contracts, submits BEOs, manages load-in access, and coordinates security.
  • Transportation & logistics: coordinates all ground transportation (VIP/speaker airport transfers, hotel and offsite shuttles) and manages event materials shipping including manifests, tracking, and return freight.
  • Temporary staff: determines headcount and roles, works with the staffing agency, manages onsite scheduling and assignments, and approves timesheets.
  • Event supplies & materials: maintains the standard event kit, builds event-specific materials production schedules, and manages ordering and inventory.
  • Security management: works with the venue security team and outside security vendors as needed to confirm schedule, post coverage, and onsite staffing.
  • Budget management: works with Director of Operations to track all operational expenses against the event budget, processes vendor invoices for approval, and prepares a post-event budget reconciliation.
  • Vendor master list: maintains contracts, certificates of insurance, and the onsite vendor contact sheet for every assigned event.

Daily responsibilities will vary throughout the year, but may include:
  • Managing multiple event timelines simultaneously, tracking deadlines, following up with vendors, and keeping the team informed of any changes that affect operations.
  • Running weekly or bi-weekly calls with key vendors (venue, AV, etc) as events approach, increasing in frequency in the final weeks before each show.
  • Coordinating cross-functionally with editorial, marketing, sales, and registration teams to collect content, attendee data, and program details that affect operational planning.
  • Preparing and maintaining event documentation: run of shows, BEOs, signage trackers, shipping manifests, rooming lists, temp staff schedules, and vendor contact sheets.
  • Traveling onsite for load-in, show days, and strike.
  • Reviewing and approving vendor invoices post-event and completing budget reconciliation with Director of Operations.
  • Participating in post-event debriefs and documenting lessons learned for future planning cycles.

Requirements
  • 2-4 years of event operations or event planning experience.
  • Hands-on experience managing AV vendors, venue relationships, F&B ordering, and hotel room blocks.
  • Familiarity with general service contractors (GSCs) and exhibit hall logistics is a plus.
  • Experience working onsite at events in an operational capacity - you're comfortable on your feet for long days and know how to stay calm when things don't go to plan.
  • Strong organizational skills and a genuine love of process - you build trackers, maintain checklists, and follow up without being asked.
  • Clear, professional communicator across email, calls, and real-time coordination channels. Comfortable communicating with vendors, venue staff, and internal stakeholders at all levels.
  • Ability to travel approximately 20-25% of the year for event load-ins, show days, and site visits.

Traits We Value
  • You are proactive, not reactive - you're three steps ahead on every event and flagging issues before they become problems.
  • You sweat the details. You're passionate about things like food and beverage guarantee deadlines and signage. You're proud of the work you accomplish - details and big picture.
  • You're a strong collaborator who can hold your own with vendors and internal stakeholders alike.

This role is fully remote with required travel to event sites. You should expect to travel approximately 20-25% of the year. Events span conferences, tradeshows, and awards programs primarily held in major US cities.
Physical demands of the job include
  • Performing work in an indoor office environment
  • Operating standard office equipment such as computers, printers, keyboards, monitors, phones, and other telecommunications or internet-enabled communications devices
  • Possessing short-distance visual acuity to perform an activity such as entering, preparing, and/or analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.
  • Lifting and carrying small to medium sized (0-20 lbs) parcels, packages and other items or traversing short distances.
  • Traversing longer distances and/or standing for extended periods of time will be required during conferences and in-person events.

Position Type and Expected Work Hours
This is a regular, full-time role. Most work is typically conducted Monday - Friday, during Arc's core business hours, between 9:00 AM and 5:30 PM. Travel to events is required, and work times will be extended during the lead-up to and through the live events.
This description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Factors used to determine the compensation range for a given position may impact what compensation within the stated range may be offered to any individual candidate (e.g., years of experience, level of education or credentials obtained, geographic and market considerations, etc.).

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