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Contract Event Planner Jobs in Florida (NOW HIRING)

HeadPinz

Event Planner

Fort Myers, FL · On-site

Sales & Event Planner FastTrax Entertainment & HeadPinz Entertainment Centers | Southwest Florida ... Coordinate contracts, deposits, event timelines, menus, activities, and special requests

CACI

Joint Exercise Planner/Integrator

Doral, FL

$82K - $172K/yr

Coordinate exercise scenarios, Master Scenario Event List (MSEL) activities, force requirements ... and contract wage rates, relevant prior work experience, specific skills and competencies ...

The Ascendancy Group

Exercise Planner

Tampa, FL · On-site

This position is contingent upon contract award. Security Requirement: TS/SCI or TS w/SCI ... Develops and manages Joint Exercise Lifecycle (JELC) events and Joint Exercise Control Group (JECG ...

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All JobsContract Event Planner JobsContract Event Planner Jobs in Florida

Contract Event Planner information

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$10

$22

$32

How much do contract event planner jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for contract event planner in Florida is $22.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $26.39 per hour, depending on experience, location, and employer.

What is a contract event planner?

Contract event planners are professionals who are hired on a temporary or project basis to organize and manage events such as conferences, weddings, corporate meetings, or parties. Unlike full-time staff, they typically work independently or through an agency and handle all aspects of event planning, including budgeting, vendor coordination, logistics, and on-site management. Their role is to ensure events run smoothly and meet the client's objectives, drawing on their expertise and network of contacts. Contract event planners offer flexibility and specialized skills, making them a popular choice for clients with occasional or unique event needs.

What does a contract event planner do?

Contract event planners are independent contractors hired to organize and coordinate all the aspects of an event. In this role, you discuss the needs and expectations of your client concerning the size and other details of the event. If the venue has not been chosen, your first responsibility is to help your client find a location to hold the event. Then you research and book various vendors that can provide the look and feel that your client wants, such as caterers, florists, and DJs or live bands. Open communication with your client throughout the planning process is essential to ensure that the details are approved and on budget. Many contract event planners are also expected to attend the event and assist with any issues that arise on that day.

What are the key skills and qualifications needed to thrive as a contract event planner, and why are they important?

To thrive as a Contract Event Planner, you need expertise in project management, budgeting, logistics, and strong knowledge of the events industry, often supported by a degree in hospitality or a related field. Familiarity with event management software (such as Cvent or Eventbrite), vendor management platforms, and, in some cases, certifications like the Certified Meeting Professional (CMP) designation is valuable. Exceptional organizational skills, creativity, negotiation abilities, and effective communication help you stand out by ensuring seamless event execution and client satisfaction. These competencies are crucial for managing complex events, meeting client expectations, and delivering memorable experiences within deadlines and budgets.

How does a contract event planner typically coordinate with vendors and clients during the planning process?

As a contract event planner, you will act as the main point of contact between clients and various vendors such as caterers, venues, and audiovisual teams. This involves regular communication to clarify client expectations, negotiate contracts, and ensure timelines are met. You'll often use project management tools and attend site visits to oversee progress and troubleshoot any issues. Strong organizational skills and proactive communication are essential for ensuring all parties are aligned and that the event runs smoothly.

What is the difference between Contract Event Planner vs Freelance Event Coordinator?

AspectContract Event PlannerFreelance Event Coordinator
CredentialsEvent planning certifications, relevant experienceEvent planning experience, certifications optional
Work EnvironmentTypically hired for specific projects, often through agencies or companiesSelf-employed, manages multiple clients independently
Employer/Industry UsageUsed by event planning firms, corporations, and agenciesCommon among independent professionals and small businesses
Search/Comparison IntentLooking for contractual event planning rolesSeeking freelance event coordination opportunities

The main difference is that Contract Event Planners are usually hired through agencies or companies for specific projects, often requiring formal certifications. Freelance Event Coordinators operate independently, managing multiple clients without employer oversight. Both roles involve event organization, but their work arrangements and employment structures differ.

Can you become a contract event planner?

Yes, a contract event planner can work on a temporary or project basis, often requiring strong organizational skills, industry experience, and the ability to manage events independently. Many contract planners build portfolios and may need relevant certifications or networking to secure contracts. Flexibility and self-motivation are important in this role.

Is there a demand for contract event planners?

Contract event planners are in demand due to the ongoing need for specialized planning for corporate events, weddings, and conferences. Many organizations seek flexible, skilled professionals with project management skills and experience with event management tools. The gig economy and remote work options also contribute to increased opportunities in this field.

What kind of contract event planners make the most money?

Experienced contract event planners who specialize in large-scale corporate events, high-profile weddings, or luxury events tend to earn the highest fees. Their income is often driven by their reputation, negotiation skills, and ability to manage complex logistics efficiently. Certifications and a strong portfolio can also contribute to higher earning potential in this field.
More about Contract Event Planner jobs

What are the most commonly searched types of Event Planner jobs in Florida?

The most popular types of Event Planner jobs in Florida are:

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For Contract Event Planner jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Contract Event Planner jobs in Florida look for?

The top searched job categories for Contract Event Planner jobs in Florida are:

What cities in Florida are hiring for Contract Event Planner jobs?

Cities in Florida with the most Contract Event Planner job openings:

Contract Event Planner jobs near you
Infographic showing various Contract Event Planner job openings in Florida as of August 2026, with employment types broken down into 1% Internship, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $47,330 per year, or $22.8 per hour.

Event Planner

Intercontinental Exchange Holdings, Inc.

Jacksonville, FL • On-site

Full-time

Re-posted 25 days ago

Key responsibilities

  • Coordinate end-to-end logistics for in-person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on-site setup

  • Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications

  • Liaise with external vendors, venues, and suppliers; gather and compare quotes, track event-related expenses, and assist with budget reconciliation

Job description

Overview
Job Purpose
Intercontinental Exchange (ICE) is seeking an energetic and highly organized Event Planner to join our marketing team. The position will support the planning and end-to-end execution of events across the U.S., including conferences, virtual events, and exclusive executive forums that engage senior corporate leaders globally. This role will focus on event logistics, coordination and execution, helping deliver high quality experiences for both internal and external audiences.
The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while supporting continuous improvement in event processes and execution quality.
This position is office-based (5 days / week) with occasional travel, including some weekends.
Responsibilities
  • Event Logistics & Execution
    • Coordinate end-to-end logistics for in-person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on-site setup
    • Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications
    • Develop and maintain detailed event timelines, run-of-show documents, and production schedules
    • Serve as an on-site event coordinator for select events, including occasional weekend travel
  • Vendor & Budget Coordination
    • Liaise with external vendors, venues, and suppliers; gather and compare quotes and ensure timely delivery of contracted services
    • Track event-related expenses and assist with budget reconciliation and purchase order processing
    • Maintain accurate vendor records, contracts, and post-event documentation
    • Manage promotional item inventory, including ordering branded merchandise, tracking stock levels, coordinating fulfillment for events, and reconciling inventory post-event
  • Attendee & Stakeholder Management
    • Manage event registration platforms and attendee lists; send invitations, confirmations, and logistical communications
    • Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials
    • Serve as a responsive point of contact for attendee inquiries before and during events
  • Reporting & Process Improvement
    • Compile post-event recaps including attendance data, feedback, and key takeaways
    • Maintain and update internal event calendars, project trackers, and shared documentation
    • Identify opportunities to improve event workflows and contribute to the development of scalable best practices

Knowledge and Experience
  • Bachelor's degree in Marketing, Business, Hospitality, or a related field
  • 2+ years of experience in corporate events management
  • Exceptional project management and organizational skills
  • Strong prioritization and commitment to deadlines
  • Excellent verbal and written communication skills
  • Ability to work in a highly collaborative environment and as part of a cross-disciplinary team
  • Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
  • Willingness to travel and work occasional evenings and weekends as events require

Preferred Knowledge and Experience
  • Experience with event management or registration platforms (e.g., Cvent, Eloqua, ON24)
  • Exposure to B2B or financial services marketing environments
  • Familiarity with project management tools (e.g., Monday.com, Smartsheet)
  • Experience supporting executive-level or client-facing events

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Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.

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