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Event Operations Assistant Jobs in Florida (NOW HIRING)

TBB

PT - Event Operations Crew

Tampa, FL · On-site

... Coordinator * Assist the Events Department with transportation and escorting of cheerleaders ... Operation of equipment and vehicles * Moving supplies, equipment, and inventory * Setting up and ...

The Smile Trust

Field Operations Assistant

Miami, FL · On-site

The Field Operations Assistant works closely with the Field Operations Director and Freedom Lab Manager to maintain facilities, support garden operations, and assist with event logistics as the ...

The Smile Trust

Field Operations Assistant

Miami, FL · On-site

The Field Operations Assistant works closely with the Field Operations Director and Freedom Lab Manager to maintain facilities, support garden operations, and assist with event logistics as the ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in Florida? The most popular types of Event Operations jobs in Florida are:
What cities in Florida are hiring for Event Operations Assistant jobs? Cities in Florida with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in Florida as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Banquets | Event Operations Manager

Fontainebleau

Miami Beach, FL • On-site

Full-time

Re-posted 16 days ago

Job description

Overview
"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
- Morris Lapidus
A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.
Responsibilities
Responsible to assist the Director of Event Operations for the overall management of the Food and Beverage service operation for all conference and catering events to ensure the maximization of potential revenues, accurate payroll, and Banquet organizational effectiveness and efficiency.
Examples of Duties, includes but is not limited to the following:
  1. Oversee the F&B Operation and F&B Standards of service as it relates to Fontainebleau Resort performance standards.
  2. Prepares weekly payroll for the Event Management department.
  3. Ensure filling systems are maintained and up to date.
  4. Design and implement office policies.
  5. Responsible for creating procurement orders for vendors (i.e., coding, matching invoices, inventory of storerooms, etc.) as assigned.
  6. Matain and order monthly office supplies.
  7. Schedule staff daily and weekly assigning for banquet functions in accordance with the CBA (Collective Bargaining Agreement).
  8. Send the original schedule email on Mondays for next week.
  9. Send daily and weekly hotline emails for the banquet shift.
  10. Oversees banquet payroll and banquet schedule.
  11. Schedule and track banquet team members for the hotel training sessions.
  12. Coordinate with other departments/managers the daily flow of our Hotel's Operations.
  13. Develop professional relationships with clients, vendors, team members, and hotel colleagues.
  14. Resolve team member's concerns and implement resolutions.
  15. Approve hours in Paycom to ensure paycode are accurate daily. Assist in helping team members with missed punches.
  16. Ensure compliance by all F&B Banquets personnel with hotel and departmental rules, policies, and procedures.
  17. Oversee the work perfomed by the Banquet Coordinator.
  18. Keep accurate count of the Banquet Servers daily tracking system to track availability for BQT shift.
  19. Perform other related duties as assigned by the Director of Event Operations, and Assistant Director of Event Operations.

Qualifications
  • Knowledge of banquet and catering concepts, practices, and procedures.
  • Effective supervisory and communication skills.
  • Well organized and demonstrated strong problem solving skills.
  • Ability to develop strong professional relationships with vendors, guests and employees.
  • Ability to operate basic office equipment.
  • Minimum of three years relevant experience in a high quality, high volume catering and convention operation. Two years supervisory experience preferred.
  • High school education or equivalent. College degree preferred.

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