Entry Level Records Management Jobs in Texas (NOW HIRING)

Championing Young Futures

Work At Collaborative.

BILINGUAL Registrar(Pre-K Partnership)

LOCATION: HOUSTON, TEXAS

Mostly Remote - Requires Greater Houston residence for onsite team and organization meetings.

NOT AN ENTRY LEVEL POSITION. REQUIRES PRIOR experience working within a school system as a registrar.

POSITION SUMMARY:

Manage the coordination of campus-level student records between participating early learning centers and HISD, inclusive of enrollment, withdrawals, and data integrity within the designated student information system while ensuring compliance with district and state regulations.

THE CHALLENGE AND THE OPPORTUNITY:

A child's earliest years shape every milestone that follows: school success, workforce readiness, and economic opportunity. We are creating an ecosystem of the highest quality child care in the communities that need it most, so Houston gains a stronger and better skilled future labor force.

Are YOU ready to help more young children enter kindergarten curious, confident, and ready to learn! If you have bilingual English/Spanish oral and written fluency, at least 2 years in school records management and experience in a K-12 school environment (early childhood services preferred), plus proficiency with student data management information systems, we encourage you to apply!

When you join our pre-k partnership team, some of the essential work and responsibilities you will handle include:

Records Management

• Maintain accurate and confidential student records, attendance, and student database updates in an efficient manner and within prescribed timeframes
• Verify and validate documentation, including birth certificates, immunization records, proof of residency, etc. before entering data into various systems.
• Must understand the importance of Special Education and ELL recordkeeping.
• Engage regularly with early learning center providers and parents to obtain data elements for reporting.

Student Enrollment

• Coordinate with early learning centers to receive and process new student online registrations, transfers, and withdrawals
• Support family outreach efforts and onboarding for the pre-k partnership

Data Accuracy and Reporting

• Transcribe and code data, ensuring compliance with district and state reporting standards
• Conduct periodic internal audits to ensure efficacy of enrollment and attendance data and records retention practices
• Prepares quarterly reporting for the district, early learning centers and within Collaborative.

Compliance

• Ensure compliance with FERPA regulations, immunization requirements and legal documentation (i.e. divorce decrees, custody orders, etc.)
• Ensure compliance with HISD, state and federal reporting requirements (PEIMS)

We embrace diversity in backgrounds, talents, experiences, interests, and ideas. Attributes that resonate in our most successful employees include: passion for our mission, drive for results, high level of organization and detail orientation, resilience and authenticity. Other traits, knowledge, skills, and abilities needed and desired for this position include:

THE MUST HAVES:

• Bachelor's degree with majors in education, early childhood education, business administration, public administration, or social science preferred, or
• High school diploma as a minimum with 5-8 years of prior district registrar experience

• Minimum 2 years in school records management strongly preferred
• Experience in a K-12 school environment, particularly with early childhood services,

is highly valued

• Requires bilingual English/Spanish oral and written fluency
• Demonstrated proficiency with student data management information systems (e.g.

PEIMS, Apricot, PowerSchool, TRAC, Infinite Campus) preferred

• Familiarity with Texas education laws and compliance requirements
• High level of professionalism and communication skills
• Possess the ability to utilize time management strategies effectively, inclusive of

attention to detail and the ability to prioritize tasks.

• Possess the ability to work effectively with parents, caregivers, early learning

center staff, and district staff

• Ability to manage multiple projects and competing deadlines with attention to detail.
• High level keyboard skills to manage high volume of data entry
• Polished interpersonal skills and comfort working with executives, stakeholders, and community partners in a collaborative manner and in a highly confidential manner.
• Ability to work primarily remotely, requiring self-discipline to work independently and collaboratively in a team environment

Equipment and Software:

• Computer skills with intermediate proficiency related to Microsoft Office software (i.e. Word, Excel, PowerPoint)
• Experience with email/communications/scheduling software (i.e. Outlook)
• Experience with digital platforms (i.e. TEAMS, ZOOM, etc.) desired

• Experience using a student information system (e.g. PEIMS, PowerSchool, Apricot,

Infinite Campus, etc.)

• Knowledge of computer network operations, data entry and retrieval using technology
• Demonstrated use of generative AI tools very beneficial (Copilot, ChatGPT)

• Must be able to work a 40 hour, Monday - Friday schedule
• Schedule flexibility to accommodate occasional weekday evening hours
• Must have reliable, personal transportation because this position requires driving to different locations, on occasion, in the greater Houston area
• A valid Texas Driver's License, and current vehicle insurance coverage

THE PERKS

• Work hours: flexible scheduling.
• Compensation: This is a Non-Exempt, Hourly, Full-Time position.Hourly pay rate range, based on experience, is $26.45 - $28.85 ($55,016 - $60,008 annualized). Paid bi-weekly on Fridays.
• Annual Merit Adjustments: Increase to base pay rate is based on the prior year's performance.
• Health and Supplemental Insurance: HDHP medical option that includes $1400/year employer-paid contribution to a Health Savings Account (HSA), prorated based on hire date. Also, a lower deductible PPO medical option. Other insurance options: Dental, Vision, Voluntary Life/AD&D, Accident, and Critical Illness, AFLAC Cancer and Life policies. Employer-paid STD, LTD, Basic Life/AD&D insurance. Benefits eligibility is first of month after hire.
• Retirement Plan: 1:1 employer matching contribution up to 6%. Eligible for employer match 90-days after start date.
• Generous paid leave time: (Personal Time, Vacation and holidays)
• Section 125 Flexible Spending Account (FSA): Dependent Care expenses
• Professional Development: Collaborative values high levels of performance and service over time. We invest in developing our people and nurturing their career trajectory success through coaching and ongoing skills and leadership development.
• Our Culture: mission-driven, family-friendly, inclusive, collaborative, fun

When you work at Collaborative you can make a difference every day. All of our staff play critical roles in executing our mission.

OUR COMMITMENT TO DIVERSITY MAKES US STRONGER

Collaborative for Children is an Equal Opportunity Employer and supports a drug-free/smoke-free work environment. We do not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, or any other protected class as set forth under applicable state, local and federal civil rights laws.