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Entry Level Medical Administrative Assistant Jobs in Rochester, NY

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$19 - $22/hr

Certification as a Medical Secretary or Medical Administrative Assistant (e.g., CMAA, CMAS). * Experience with specific EHR platforms such as Epic, Cerner, or Meditech. * Knowledge of medical billing ...

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$18 - $20/hr

High school diploma or equivalent required; completion of a medical secretary or administrative assistant program preferred. * Minimum of two years of experience in a medical office or healthcare ...

RadNet

Radiologist Administrative Assistant

Rochester, NY · On-site

$16.50 - $21.50/hr

The Radiology Assistant is responsible for providing administrative and scheduling support for the ... Medical terminology knowledge * Recent work experience in a medical/radiology office (preferred) We ...

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Supporting the day to day needs of our clinical and medical staff which includes managing, triaging ...

Horizon Health

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Supporting the day to day needs of our clinical and medical staff which includes managing, triaging ...

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

Administrative assistant, operations JOB SUMMARY The Administrative Assistant for Operations is ... Distribute, upload, and organize supporting documentation within the Electronic Medical Record (EMR ...

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Entry Level Medical Administrative Assistant information

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How much do entry level medical administrative assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for entry level medical administrative assistant in Rochester, NY is $19.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.07 per hour, depending on experience, location, and employer.

What is an entry level medical administrative assistant?

An Entry Level Medical Administrative Assistant is responsible for performing administrative and clerical tasks in a healthcare setting. Duties may include scheduling appointments, managing patient records, handling insurance forms, and providing customer service to patients. This role requires strong organizational skills, attention to detail, and basic knowledge of medical terminology. It serves as a foundation for advancing into higher administrative or clinical roles within the healthcare industry.

What are the typical daily responsibilities of an entry level medical administrative assistant?

An Entry Level Medical Administrative Assistant is usually responsible for greeting patients, answering phones, scheduling appointments, verifying insurance information, and maintaining patient records. The role may also involve handling correspondence, processing billing, and providing support to medical staff as needed. Most duties involve working at a front desk or reception area in clinics, hospitals, or private practices, and require frequent interaction with patients and coworkers. This position is essential for keeping the office organized and ensuring that patient visits run smoothly.

What are the key skills and qualifications needed to thrive in the entry level medical administrative assistant position, and why are they important?

To thrive as an Entry Level Medical Administrative Assistant, you should have strong organizational skills, attention to detail, and basic knowledge of medical terminology, often supported by a high school diploma or related certification. Familiarity with electronic health record (EHR) systems, scheduling software, and office productivity tools is typically expected. Excellent communication, problem-solving abilities, and a patient-oriented attitude help you stand out in this position. These competencies ensure efficient office operations and positive experiences for both patients and healthcare staff.

What are popular job titles related to Entry Level Medical Administrative Assistant jobs in Rochester, NY?

For Entry Level Medical Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Entry Level Medical Administrative Assistant jobs in Rochester, NY look for?

The top searched job categories for Entry Level Medical Administrative Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Medical Administrative Assistant jobs?

Cities near Rochester, NY with the most Entry Level Medical Administrative Assistant job openings:

Entry Level Medical Administrative Assistant jobs near you
Infographic showing various Entry Level Medical Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, and 5% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $40,921 per year, or $19.7 per hour.

Medical Secretary 2

Allied Digestive Health

Rochester, NY • On-site

$19 - $22/hr

Full-time

Re-posted 22 days ago

Allied Digestive Health rating

8.2

Company rating: 8.2 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

About the Role:

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position involves managing patient communications, scheduling appointments, and maintaining accurate medical records with a high degree of confidentiality and professionalism. The Medical Secretary 2 acts as a liaison between patients, healthcare providers, and insurance companies, facilitating clear and timely information exchange. This role requires a strong understanding of medical terminology, healthcare procedures, and regulatory compliance to support clinical operations effectively. Ultimately, the Medical Secretary 2 contributes to enhancing patient care quality by ensuring administrative processes are handled accurately and efficiently.

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher in a related field preferred.
  • Minimum of 2 years of experience in a medical administrative or secretarial role within a healthcare setting.
  • Proficiency in medical terminology and healthcare documentation standards.
  • Strong computer skills, including experience with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Excellent verbal and written communication skills with the ability to handle sensitive information confidentially.

Preferred Qualifications:

  • Certification as a Medical Secretary or Medical Administrative Assistant (e.g., CMAA, CMAS).
  • Experience with specific EHR platforms such as Epic, Cerner, or Meditech.
  • Knowledge of medical billing and coding processes.
  • Familiarity with healthcare regulatory requirements including HIPAA and OSHA standards.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States healthcare environment.

Responsibilities:

  • Manage complex scheduling for patient appointments, procedures, and follow-ups, coordinating with multiple healthcare providers and departments.
  • Prepare, review, and maintain patient medical records, ensuring accuracy, completeness, and compliance with privacy regulations such as HIPAA.
  • Serve as the primary point of contact for patient inquiries, providing clear and compassionate communication regarding appointments, billing, and medical information.
  • Coordinate insurance authorizations and billing processes by liaising with insurance companies and verifying patient coverage details.
  • Support healthcare providers by preparing correspondence, reports, and documentation necessary for patient care and administrative purposes.
  • Maintain office supplies and equipment, ensuring the administrative environment is organized and efficient.
  • Assist in training and mentoring junior administrative staff to uphold departmental standards and procedures.

Skills:

The Medical Secretary 2 utilizes strong organizational and multitasking skills daily to manage complex scheduling and maintain accurate patient records. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives, ensuring clarity and professionalism in all exchanges. Proficiency with electronic health record systems and office software enables efficient documentation and data management, supporting clinical workflows. Knowledge of medical terminology and billing processes allows the Medical Secretary 2 to accurately process insurance authorizations and assist with billing inquiries. Additionally, problem-solving and interpersonal skills are employed to address patient concerns and support team collaboration within the healthcare setting.

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