ZipRecruiter

Log In

1

Documentation Assistant Jobs in Indiana (NOW HIRING)

Cranes and Compressors Inc

Be Seen First

Operations & Sales Administrator

Indianapolis, IN · On-site

$25 - $30/hr

Maintain accurate records, spreadsheets, and documentation. * Assist with sales projects and administrative support as needed. * Manage the CRM as needed and Data integrity Meeting Coordination and ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

Community Action of Greater Indianapolis

Be Seen First

WE CANN Program Coordinator

Indianapolis, IN · On-site

$40K - $41K/yr

Participant Documentation & Service Coordination * Maintain accurate records of participant enrollment, participation, referrals, follow-up activities, and program engagement. * Assist Community ...

New

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

MasTec Inc

Field Engineer

Monticello, IN · On-site

Daily reports in construction management software. * Assist with compilation of necessary information for all submittals and coordinate with Document Control to ensure proper documentation. * Assist ...

previous page

Showing results 41-60

All JobsDocumentation JobsDocumentation Assistant JobsDocumentation Assistant Jobs in Indiana

Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What are the most commonly searched types of Documentation jobs in Indiana?

The most popular types of Documentation jobs in Indiana are:

What are popular job titles related to Documentation Assistant jobs in Indiana?

For Documentation Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Indiana look for?

The top searched job categories for Documentation Assistant jobs in Indiana are:

What cities in Indiana are hiring for Documentation Assistant jobs?

Cities in Indiana with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Operations & Sales Administrator

Cranes and Compressors Inc

Indianapolis, IN • On-site

$25 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Position Summary

The Operations & Sales Support Administrator provides administrative, reporting, and organizational support to the COO. This role is responsible for maintaining operational and sales data, calculating commissions, documenting meetings, coordinating travel arrangements, and assisting with a variety of operational and administrative tasks.

The ideal candidate is highly organized, detail-oriented, and proactive. They take pride in supporting others, anticipating needs, and helping keep projects and priorities on track. This position requires flexibility and a willingness to assist with a variety of responsibilities as business needs evolve.

As the company continues to implement new processes and improve existing procedures, this individual must be comfortable working in an environment where change is ongoing and continuous improvement is encouraged.

Essential Duties and Responsibilities

Data Support

  • Calculate and prepare monthly sales commission reports.
  • Track and maintain weekly sales performance reports and metrics.
  • Compile, organize, and distribute sales and operations-related reports and information.
  • Maintain accurate records, spreadsheets, and documentation.
  • Assist with sales projects and administrative support as needed.
  • Manage the CRM as needed and Data integrity

Meeting Coordination and Documentation

  • Attend sales meetings and other departmental meetings as requested.
  • Take meeting notes and distribute summaries, action items, and follow-up information.
  • Maintain organized records of meeting discussions and decisions.
  • Assist in tracking progress on assigned action items and projects.

Executive Support

  • Provide administrative support to the Chief Operating Officer and Leadership Staff.
  • Assist with organization, scheduling, and prioritization of tasks and information.
  • Support email management and communication efforts as responsibilities expand.
  • Anticipate needs and proactively offer assistance to the COO and the operations and sales leaders.

Administrative Support

  • Coordinate hotel reservations and travel arrangements for members of the sales team.
  • Prepare, print, organize, and submit expense reports and supporting documentation.
  • Assist the Executive Assistant and other departments when additional support is needed.
  • Provide backup administrative support and help fill gaps during slower periods or special projects.

Process Improvement

  • Support the implementation of new processes and procedures.
  • Assist in documenting workflows and creating consistent practices.
  • Adapt to changing priorities and responsibilities as the organization grows and evolves.
  • Contribute ideas to improve organization, efficiency, and communication.

Qualifications

  • Previous experience in an administrative, sales support, executive assistant, or office support role preferred.
  • Advanced proficiency in Microsoft Excel.
  • Strong working knowledge of Microsoft Outlook, Word, PowerPoint, Teams, and other Microsoft 365 applications. Previous experience with Microsoft Business Central is not required but preferred.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective written and verbal communication skills.
  • Ability to manage confidential information with professionalism and discretion.
  • Self-motivated with the ability to work independently and as part of a team.

Desired Traits

  • Maintains Confidentiality
  • Organized and dependable.
  • Proactive and resourceful.
  • Adaptable to changing priorities and processes.
  • Comfortable working with numbers and reporting.
  • Strong follow-through and attention to detail.
  • Team-oriented and willing to assist wherever needed.
  • Positive attitude and willingness to learn.