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Documentation Assistant Jobs in Indiana (NOW HIRING)

eZone Staffing LLC

Be Seen First

Assistant Project Manager

Indianapolis, IN · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain RFIs, submittals, change orders, purchase orders, and other project documentation ... * Assist with project budgets, cost tracking, and scope management. * Support jobsite inspections ...

smcnorthamerica

IT Business Analyst

Noblesville, IN

... and user documentation Assist with the development of training plans/materials for our enterprise systems Responsible for developing and maintaining technical documentation Assist with the ...

smcnorthamerica

IT Business Analyst

Noblesville, IN

... and user documentation Assist with the development of training plans/materials for our enterprise systems Responsible for developing and maintaining technical documentation Assist with the ...

Park Place Children's Center

Assistant Teacher

Anderson, IN

$12.25 - $15.50/hr

Complete necessary documentation * Assist with diapering, toileting, and hand washing routines. * Clean and sanitize classroom surfaces, toys, and changing areas regularly. * Carry out classroom ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Indiana?

The most popular types of Documentation jobs in Indiana are:

What are popular job titles related to Documentation Assistant jobs in Indiana?

For Documentation Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Indiana look for?

The top searched job categories for Documentation Assistant jobs in Indiana are:

What cities in Indiana are hiring for Documentation Assistant jobs?

Cities in Indiana with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Manufacturing Documentation Specialist

Riverside Mfg LLC

Fort Wayne, IN • On-site

Full-time

Re-posted 12 hours ago

Job description

Position Summary:

The Manufacturing Documentation Specialist is responsible for creating, maintaining, and optimizing documentation for manufacturing processes across the organization. This role focuses on developing clear work instructions, production and documentation. The Specialist works in close collaboration with Industrial/Manufacturing Engineers and Quality Assurance teams to translate technical knowledge into accessible, accurate documentation.

Key Responsibilities:

Documentation Development

  • Create and maintain clear, consistent standards for production documentation to ensure accuracy and efficiency across all manufacturing operations.
  • Write detailed, user-friendly work instructions for various manufacturing processes to guide production staff.
  • Collaborate and assist in the development and maintenance of quality work instructions utilized by techs to complete Quality Action Plans (QAPs).
  • Regularly review and update existing documentation to reflect process changes, improvements, or regulatory updates.

Collaboration & Communication

  • Work closely with Manufacturing Engineers as the primary technical subject-matter experts to gather and incorporate information into production documents.
  • Partner with Quality Assurance teams to develop, review, and validate documentation supporting product quality initiatives.
  • Coordinate with production staff to validate that work instructions are accurate, clear, and operationally effective.

Training & Compliance

  • Train production staff on new and updated documentation and standards to ensure proper implementation and consistent execution.
  • Perform regular audits of production documentation to verify compliance with established standards and identify gaps.
  • Support compliance efforts with applicable regulatory requirements

Continuous Improvement

  • Identify opportunities for improving documentation processes and implement best practices to enhance productivity and quality.
  • Apply lessons learned from audits, staff feedback, and process reviews to continuously elevate documentation quality.
  • Contribute to a culture of quality and continuous improvement by championing clear, accurate, and accessible documentation.

Qualifications:

Required

  • Associates degree in Technical Writing, Journalism, Education, Communications, Engineering, Manufacturing, Industrial Engineering, Business Administration, Information Technology, or a related field.
  • Strong technical writing skills with meticulous attention to detail.
  • Ability to collaborate effectively across engineering, manufacturing, and quality functions.
  • Strong verbal and written communication skills suitable for cross-functional audiences.
  • Must be a U.S. person (as defined under ITAR/EAR export control regulations).
  • Position is on-site; relocation is not offered.

Preferred

  • Prior experience in a manufacturing or defense/regulated industry environment.
  • Experience with document control systems
  • Certification or training in technical writing (e.g., STC, CPTC) or quality management (e.g., ISO 9001, AS9100).

Core Competencies:

• Technical Writing & Documentation

• Attention to Detail

• Cross-functional Collaboration

• Process Orientation

• Training & Knowledge Transfer

• Quality Mindset

• Continuous Improvement

• Clear Communication


Work Environment:

This position is performed on-site at a manufacturing facility. The role involves regular time on the production floor to observe processes and validate documentation accuracy, as well as office-based work for writing, editing, and collaboration. The environment may include exposure to standard manufacturing conditions. Minimal travel is expected. Some work may involve access to or handling of Controlled Unclassified Information (CUI); all documentation activities must comply with company CUI handling procedures.