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Document Processing Assistant Jobs in Virginia (NOW HIRING)

State of Virginia

Fiscal Assistant - WE059

Richmond, VA

$18 - $24/hr

Do you have clerical or administrative experience including, data entry, document processing, and record maintenance? Apply to be a Fiscal Assistant at DGS! Title: Fiscal Assistant - WE059 State Role ...

ROCS

Legal Administrative Assistant

Reston, VA · Hybrid

$54K - $66K/yr

Coordinate external services such as courier requests and document processing * Provide general administrative support and assist with special projects as needed Qualifications * Bachelor's degree ...

Chipton Ross Inc.

Document Control Admin.

Newport News, VA · On-site

$22.66 - $28.99/hr

Performs operational duties in support of regulatory and/or Good Manufacturing Practice (GMP) compliance documentation; coordinating the verification, approval, and processing of document revisions ...

firstbank

Document Specialist

Strasburg, VA

The Doc Center is a critical component of the loan origination process. Upon approval, the terms ... Monitor loans for Reg H supervisory limit exceptions * Assist the Doc Center Manager with projects ...

First Bank

Document Specialist

Strasburg, VA · On-site

The Doc Center is a critical component of the loan origination process. Upon approval, the terms ... Monitor loans for Reg H supervisory limit exceptions * Assist the Doc Center Manager with projects ...

R & W Group

Practice Team Assistant

Reston, VA · On-site

$54K - $66K/yr

Complete all document processing and correspondence assignments accurately and within timekeepers ... Coordinate and assist with other special projects, as required * Assist other team members and ...

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Document Processing Assistant information

What is the difference between Document Processing Assistant vs Data Entry Clerk?

AspectDocument Processing AssistantData Entry Clerk
Required SkillsAttention to detail, document management, basic computer skillsTyping speed, accuracy, data management
Work EnvironmentOffice setting, handling physical and digital documentsOffice environment, primarily data input tasks
Common Industry UsageLegal, healthcare, administrative sectorsFinance, retail, administrative roles

The Document Processing Assistant and Data Entry Clerk roles share similarities in office settings and basic computer skills. However, the Document Processing Assistant focuses more on managing and organizing documents, while the Data Entry Clerk emphasizes fast and accurate data input. Both roles are essential in administrative and data management tasks across various industries.

What are the most commonly searched types of Document Processing jobs in Virginia? The most popular types of Document Processing jobs in Virginia are:
What are popular job titles related to Document Processing Assistant jobs in Virginia? For Document Processing Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Document Processing Assistant jobs in Virginia look for? The top searched job categories for Document Processing Assistant jobs in Virginia are:
What cities in Virginia are hiring for Document Processing Assistant jobs? Cities in Virginia with the most Document Processing Assistant job openings:
Document Processing Assistant jobs near you

Invoice Processing Coordinator (Vetting)

ZIM

Virginia Beach, VA • On-site

$17 - $22.50/hr

Full-time

Posted 22 days ago

Job description

Main Purpose of the Role:

Supporting AP and Finance Supervisors, Managers and Director in validating invoices and purchaser orders for invoice processing or automatic processing exceptions. This to support cost control and invoicing processes for the USA. Facilitates validation of invoices for accurate pricing and service levels (quantities and rates) in accordance with the organization/company policies, contracts and service level agreements. Also, responsible to assist in ascertaining cost data, creating, and analyzing reports for Management. In addition, will coordinate supervise a team of Coordinators responsible for facilitating invoice payments resolution process, purchase order efficiency validation of costs paid for Operational, Logistics and Equipment related invoices.

Main Tasks:

Facilitate validation of invoices and purchase orders for payment approvals

Review and mark documents for payment, aiming for on-time payment processing.

Assist in the payment run process, ensuring accuracy and compliance with company policies.

Assist with monitoring and creating new KPI’s to maintain performance

Provide training to new employees ensuring understanding in system processes.

Ensure timely and accurate vetting/review of invoices (for Price, Service and quantity)

Ensure timely and accurate vetting/review of Purchase orders (for Price, Service and quantity)

Facilitate coordination of Invoice Processing via EDI and or any/all AP methods.

Facilitate coordination of Invoice Processing issues with AP Resolution Team or other support teams as needed.

Maintain and Report Team KPIs and Finance Related KPI’s including but not limited to: Team Productivity, Auto PO and Invoice Processing Efficiency.

Assist in Cost and Provision forecasts.

Assist in Purchase Order Analysis (MR11)

Update SharePoint’s procedure hub with any changes.

Participate and assist to maintain and update US Cyber Readiness information.

Provide leadership and support to the AP team, ensuring effective collaboration and workflow management.

Participate in periodic audits of AP processes to identify areas for improvement and efficiency gains.

Assist with special projects and process improvement initiatives as assigned by management.


Function:
Countries & Business Development
Requirements:

Required:

•Bachelor’s degree in accounting, Finance, or a related field, or equivalent work experience.

•5+ years of experience in Accounts Payable or related financial operations, with at least 2 years in a supervisory role.

•Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP).

•Experience with SAP or similar ERP systems is preferred.

•Ability to manage multiple priorities, meet deadlines, and lead a team effectively.

•Strong analytical and problem-solving skills with a focus on process improvement.

•Excellent communication skills, both written and verbal.

Preferred Qualifications:

•Experience with eFast or similar invoice processing platforms.

•Familiarity with forecasting cash flows.

•Prior experience in vendor dispute resolution and compliance reporting.