Document Controller Manager Jobs in Oregon (NOW HIRING)

Position Summary

The Controller has responsibility and authority for all Business Office operations and financial activities of the college. As a working supervisor, develops, implements, is actively involved in, and manages business and financial control policies, and overall business and accounting functions, budgeting and reporting, auditing, purchasing, procurement, contracting, grants, and fixed assets. The Controller participates in institutional strategic planning and coordinates the development of business plans and budgets that support the strategic goals and objectives of the college. The Controller establishes the controls necessary to effectively and efficiently manage the business plan and oversees budget expenditures. Performs all functions and activities within the guidelines and philosophy set forth in the BMCC Mission, Vision and Strategic Plan.

Essential Functions, Duties and Responsibilities

Establish policies, processes, procedures, and controls for banking, general accounting, accounts payable, accounts receivable, procurement, contracting, fixed assets, grant accounting, external annual audits, budgeting, and assists with all related activities.

Develop, manage, and maintain the financial and business systems of the college.

Develop and manage monthly financial and performance reporting that will allow the President to proactively manage the college’s finances, and supervisors to effectively and efficiently manage their assigned fiscal responsibilities.

Provide direct support to the President, by preparing ad hoc financial and other reports to facilitate decision-making at the executive level of the college, evaluate risk, benefit, and cost of various financial scenarios; develop and support alternatives and recommend action.

Direct or oversee the recruitment and screening of candidates for employment in the Business Office in accordance with established policies and affirmative action guidelines and recommend successful candidates to the President for final interviews. Exercise the senior level authority for all personnel assigned to the Business Office, including but not limited to staff supervision, professional development, complaint processing, grievance processing, and disciplinary action. Ensure that each new hire is evaluated for retention or termination at the end of his/her probationary period.

Develop,  manage, and review an internal audit program to ensure that the college’s financial processes and controls are sufficient to prevent fraud; to comply with all applicable laws, regulations, and policies; and to accurately record all assets, liabilities, revenues, and expenses.

Coordinate the annual external audit process. Maintain the internal control document and work schedules for external auditors. Analyze and resolve audit issues including negotiation and resolution with external auditors and other government agencies. Responsible for timely completion of the audit.      

Develop the annual budget process. Play the key role in strategic planning, business planning, and budget planning by: Participating to develop a strategic plan for the college, including measurable goals and objectives; assisting the President, to develop financial strategies that support short and long term sustainability of the college; and leading the development of a five-year business plan pro forma to achieve the college’s goals and objectives.

Lead the negotiation of all contracts and agreements for materials and services; coordinate the approval of contracts and agreements in accordance with Board of Education policy and college procedures.

Oversee the college grant and project programs.

Oversee the financial aspects of the college’s enterprise and auxiliary operations.

Collaborate with the President and other involved areas on capital construction projects.  

Collaborate with the President on the financial aspects of the Capital and Facilities Master Plans.

Participate in the BMCC governance processes as a member of the College’s Executive Team and attend various other committee meetings as appropriate.

Attend monthly board meetings.

Represent the college to local, state, and federal organizations, as directed by the President.

Provide financial reporting and other financial support to auxiliary enterprises of the college.

Maintains sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds.

Perform other duties as assigned.

Supervisory Responsibilities:

Directly supervise, train, evaluate, and mentor business office staff.

Conduct regularly scheduled staff meetings to keep business office staff informed of financial decisions and business operations of the college.

Other Aspects of this Position

Travel to other BMCC locations, attend meetings, conferences, and trainings as needed, valid driver’s license required.

Knowledge, Skills and Abilities

Individuals must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:

Excellent oral, interpersonal, written, and presentation skills.

Organizational and managerial/supervisory skills.

Superior analytical skills.

Demonstrate a strong knowledge of GAAP, FASB, GASB and other regulatory rules and pronouncements, have practical working experience of all activities related to the general ledger, accounts payable, accounts receivable, payroll, income tax, purchasing, contracting, auditing, banking, and other business- and finance-related subjects.

Demonstrate the capability to effectively interact and collaborate with senior executive management and the Board of Education.

Demonstrate the ability to be actively involved in the creation and review of all business and finance related activities referenced above.

Ability to manage multiple tasks, to prioritize effectively, and to function under duress.

Required Education and Experience

Certified public accountant, plus demonstrated performance in a senior fiscal management position for at least five years;  

or

Baccalaureate degree from an accredited university or college with a major in business administration or accounting (or its equivalent) plus demonstrated performance in a senior fiscal management position for at least five years.

Preferred Education and Experience

Higher education experience.

Community college experience.

Oregon public higher education experience.

Direct personnel supervisory experience

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This is a full time Exempt Technical position with excellent benefits including: Medical, dental, vision, life, accidental death & dismemberment, and long term disability insurance; Paid holidays; Sick leave; Vacation; and Tuition waiver for employee and qualified dependents.

Pay: $120,000-$135,000

This position is opened until filled

APPLICATION PACKETS MUST INCLUDE:

Resume;

Cover letter addressing how you meet the minimum qualifications as outlined in the position description;

Transcripts of course work - graduate and undergraduate (if applicable) unofficial are acceptable for the application process;

Please contact Human Resources (541-278-5837) if you have a special need/accommodation to aid your participation in our hiring process.

Veteran's preference points will be given provided DD214/DD215 is provided.

Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. No sponsorship is available for this position.