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Disbursements Coordinator Jobs (NOW HIRING)

Compeer Financial

Construction Coordinator

Mankato, MN · On-site +1

Coordinates disbursement of funds and monitors construction funds after closing. * Verifies all documentation is completed correctly and that the forms submitted are applicable. * Examines draw ...

Clayco

Civic and Social Impact Coordinator

Chicago, IL · On-site

$51K - $70K/yr

Process and track payment requests, invoices, and disbursements, coordinating with accounting for verification; * Troubleshoot issues pertaining to the gift/grant application portal; * Provide ...

Clayco

Civic and Social Impact Coordinator

Chicago, IL

$51K - $70K/yr

Process and track payment requests, invoices, and disbursements, coordinating with accounting for verification; * Troubleshoot issues pertaining to the gift/grant application portal; * Provide ...

Clayco

Civic and Social Impact Coordinator

Chicago, IL · On-site

$51K - $70K/yr

Process and track payment requests, invoices, and disbursements, coordinating with accounting for verification; * Troubleshoot issues pertaining to the gift/grant application portal; * Provide ...

Harris County

Disbursement & Reporting Manager

Houston, TX · On-site

$42.26 - $42.46/hr

The Disbursements Manager is responsible for leading and managing the Disbursements and Reporting ... coordination on all disbursement-related activities. Perform additional responsibilities as ...

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Disbursements Coordinator information

What is a disbursements coordinator?

Disbursements Coordinators are professionals responsible for managing and processing outgoing payments for an organization. They ensure that vendors, employees, and other parties receive accurate and timely payments by verifying invoices, preparing payment batches, and maintaining financial records. They often work closely with accounts payable teams to reconcile discrepancies and comply with company policies and regulatory requirements. Their role is crucial in maintaining the financial health and credibility of the organization.

What are some common challenges faced by disbursements coordinators and how can they be managed?

Disbursements Coordinators often manage large volumes of payments, requiring strict attention to detail and adherence to company policies and regulatory requirements. A common challenge is balancing timely processing with thorough verification to prevent errors or fraud. Effective organization, strong communication with other departments, and regular training on compliance procedures can help manage these challenges. Utilizing up-to-date financial software and maintaining clear documentation also contribute to smoother operations and accuracy.

What are the key skills and qualifications needed to thrive as a disbursements coordinator, and why are they important?

To thrive as a Disbursements Coordinator, you typically need strong accounting knowledge, attention to detail, and a relevant degree or equivalent experience in finance or business administration. Familiarity with financial software such as SAP, Oracle, or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent organizational skills, reliability, and clear communication are crucial soft skills for managing payments and collaborating with vendors and internal teams. These abilities ensure accurate, timely disbursements and maintain the organization's financial integrity and vendor relationships.

What is the difference between Disbursements Coordinator vs Accounts Payable Clerk?

AspectDisbursements CoordinatorAccounts Payable Clerk
Primary RoleManages and processes disbursements, ensuring accurate and timely paymentsProcesses vendor invoices and manages accounts payable records
CredentialsTypically requires accounting or finance experience, sometimes certifications like CPA or CPA-eligibleRequires basic accounting knowledge, often an associate degree or relevant experience
Work EnvironmentFinance or accounting department, often in corporate or nonprofit settingsFinance or accounting department, in similar settings
Industry UsageCommon in finance, nonprofit, government, and corporate sectorsWidely used across industries with finance departments

The Disbursements Coordinator focuses on managing and executing disbursements, while the Accounts Payable Clerk handles invoice processing and vendor payments. Both roles are essential in finance departments but differ in scope and responsibilities.

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Disbursements Coordinator jobs near you
Infographic showing various Disbursements Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Finance Coordinator, Scholarships

Thurgood Marshall College Fund

Washington, DC • Remote

Full-time

Medical, Dental, Retirement

Re-posted 26 days ago

Job description

JOB DESCRIPTION

Thurgood Marshall College Fund (TMCF) is the nation’s largest organization exclusively representing the Black College Community. TMCF member-schools include the publicly supported Historically Black Colleges and Universities (HBCUs), Historically Black Community Colleges (HBCCs), and Predominantly Black Institutions (PBIs). 

The Scholarship Coordinator provides essential administrative and financial support to the Finance and Scholarship departments. This role ensures the efficient and accurate execution of scholarship disbursements while also supporting broader finance and operational functions within the office.

REPORTS TO: Executive Vice President of Finance and Operations

JOB RESPONSIBILITIES

  • Assist the Finance, Operations, and Scholarship departments in coordinating and managing daily office tasks. 

  • Aid the Scholarship team in maintaining the accuracy and promptness of scholarship disbursements through financial report coordination, payment and mailing tracking, and the distribution of funds to recipients.

  • Reconcile incoming scholarship funds from corporate, nonprofit, and institutional partners, ensuring all funds are accurately received, documented, and allocated.

  • Ensure proper documentation is collected and processed to confirm the receipt and release of funding, including agreements, contracts, and invoices.

  • Track and report on scholarship budgets and expenditures, collaborating with the Finance team to monitor fund balances and ensure compliance with financial policies.

  • Assist in preparing and reviewing financial reports for internal and external stakeholders, ensuring accuracy, completeness, and timeliness.

  • Coordinate tasks related to accounts receivable, including invoicing, following up on outstanding payments, and tracking the receipt of scholarship funds.

  • Support accounts payable activities related to scholarship disbursements, vendor payments, and reimbursements, ensuring adherence to financial protocols and deadlines.

  • Support the Finance, Operations, and Scholarships teams, including data entry, document management, scheduling, and other office coordination duties as needed.

  • Work collaboratively with team members to streamline workflow, enhance operational efficiency, and accomplish shared objectives.

  • Execute additional tasks and special projects as delegated by leadership.

DESIRED QUALIFICATIONS

  • Bachelor’s degree preferred

  • 3-5 years of experience working in administrative, financial processing, or operations roles

  • Knowledge of university and/or nonprofit organizations

  • Advanced computer skills and technology experience, including with Microsoft Office Suite and G-Suite

  • Excellent communication skills that demonstrate a high level of professionalism

  • Ability to work independently and as a team member

  • Strong organizational and analytical skills, with attention to detail and the ability to multitask effectively

  • This is a full-time position, Monday through Friday, 9:00 am to 5:00 pm EST

  • Occasional evening and weekend work may be required as job demands

  • Maintain strict confidentiality of employee data, business activities, key information, etc.

  • Ability to lift 15 pounds

Additional Information

  • Employee Type:          Full-time

  • Manages Others:        No

  • Location:                       Headquarters - DC

  • Pay: Competitive Based on Experience

  • Start Date: TBD   

  • Benefits: Health, Dental, FSA, 403(b), Bonus Potential