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Disbursements Coordinator Jobs (NOW HIRING)

Womble Bond Dickinson

Trust Coordinator

Phoenix, AZ · On-site

$21.50 - $28/hr

This role assists with trust account activity, reconciliations, documentation, disbursement coordination, and inquiry resolution to help ensure client funds are handled accurately, timely, and in ...

The Jeffcoat Firm

Disbursement Assistant

Columbia, SC · On-site

$18 - $20/hr

This entry-level role reports to the Disbursement Manager and works closely with Disbursement Coordinators to reduce administrative bottlenecks and improve turnaround times. What you'll be doing:

Hunt

Due Diligence Coordinator - LIHTC

Encino, CA · On-site

$95K - $110K/yr

... of equity disbursements and monitoring of LIHTC project partnership requirements through ... This entails coordinating the flow of documentation among the parties involved in each equity ...

Elmm Law Group

Settlement Coordinator

Phoenix, AZ

$80K/yr

As a Settlement Disbursement Specialist, you'll play a pivotal role in transforming lives by ... Coordinating trust account disbursements * Issuing checks to clients, medical providers ...

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Disbursements Coordinator information

What is a disbursements coordinator?

Disbursements Coordinators are professionals responsible for managing and processing outgoing payments for an organization. They ensure that vendors, employees, and other parties receive accurate and timely payments by verifying invoices, preparing payment batches, and maintaining financial records. They often work closely with accounts payable teams to reconcile discrepancies and comply with company policies and regulatory requirements. Their role is crucial in maintaining the financial health and credibility of the organization.

What are some common challenges faced by disbursements coordinators and how can they be managed?

Disbursements Coordinators often manage large volumes of payments, requiring strict attention to detail and adherence to company policies and regulatory requirements. A common challenge is balancing timely processing with thorough verification to prevent errors or fraud. Effective organization, strong communication with other departments, and regular training on compliance procedures can help manage these challenges. Utilizing up-to-date financial software and maintaining clear documentation also contribute to smoother operations and accuracy.

What are the key skills and qualifications needed to thrive as a disbursements coordinator, and why are they important?

To thrive as a Disbursements Coordinator, you typically need strong accounting knowledge, attention to detail, and a relevant degree or equivalent experience in finance or business administration. Familiarity with financial software such as SAP, Oracle, or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent organizational skills, reliability, and clear communication are crucial soft skills for managing payments and collaborating with vendors and internal teams. These abilities ensure accurate, timely disbursements and maintain the organization's financial integrity and vendor relationships.

What is the difference between Disbursements Coordinator vs Accounts Payable Clerk?

AspectDisbursements CoordinatorAccounts Payable Clerk
Primary RoleManages and processes disbursements, ensuring accurate and timely paymentsProcesses vendor invoices and manages accounts payable records
CredentialsTypically requires accounting or finance experience, sometimes certifications like CPA or CPA-eligibleRequires basic accounting knowledge, often an associate degree or relevant experience
Work EnvironmentFinance or accounting department, often in corporate or nonprofit settingsFinance or accounting department, in similar settings
Industry UsageCommon in finance, nonprofit, government, and corporate sectorsWidely used across industries with finance departments

The Disbursements Coordinator focuses on managing and executing disbursements, while the Accounts Payable Clerk handles invoice processing and vendor payments. Both roles are essential in finance departments but differ in scope and responsibilities.

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Disbursements Coordinator jobs near you
Infographic showing various Disbursements Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Accounts Payable (AP) & Treasury Disbursements Coordinator

Catholic Health

Rockville Centre, NY • On-site, Remote

$72K - $77K/yr

Other

Medical, Retirement

Posted 8 days ago

Key responsibilities

  • Execute routine payment run cycles (ACH, Positive Pay, electronic payments, and paper checks) to ensure accurate and timely vendor distributions.

  • Collaborate with Treasury, Finance, and facility managers to review open accounts payable, analyze monetary limits, and incorporate credit memos into payment files.

  • Verify proper documentation and management approvals for each payment cycle in accordance with policies, IRS guidelines, and regulatory requirements.

Catholic Health rating

7.9

Company rating: 7.9 out of 10

Based on 180 frontline employees who took The Breakroom Quiz

110th of 898 rated healthcare providers

Job description

Overview
Catholic Health is one of Long Island's finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.
At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes - to every patient, every time.
We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!
Job Details
*This is a hybrid role - you must be available to work in the office at least one day per week.
Position Overview:
The AP Disbursements Coordinator plays a pivotal role in managing end-to-end Accounts Payable payment cycles, cash requirement reporting, and vendor disbursements. Working closely with Treasury and Finance teams, this role ensures accurate, timely electronic payments, proper approvals, and compliance across healthcare facility operations.
Duties & Responsibilities:
  • Payment Processing & Disbursements: Execute routine payment run cycles (ACH, Positive Pay, electronic payments, and paper checks) while ensuring accurate, timely vendor distributions.
  • Treasury & Cash Coordination: Collaborate closely with Treasury, Finance, and facility managers to review open A/P, analyze monetary limits, and incorporate credit memos into payment selection files.
  • Vendor & Credit Management: Resolve vendor payment inquiries and negotiate or escalate payments outside standard terms to prevent or release vendor credit holds.
  • Compliance & Approvals: Verify that proper documentation and management approvals are secured for every payment cycle in accordance with corporate policies, IRS guidelines, and regulatory requirements.
  • Banking Operations: Partner with Treasury, IT, and banking partners (e.g., TD Bank) to generate, transmit, and reconcile Positive Pay and ACH payment files.
  • Month-End & Financial Reporting: Maintain Cash Requirements Reports and Check Registers, and assist Finance with month-end accruals, journal entries, and special projects as needed.

Requirements & Qualifications:
  • Education: Associate degree in Accounting, Finance, or equivalent practical experience.
  • Experience:
    • 4+ years of dedicated Accounts Payable and Disbursements experience.
    • Strong background working with Treasury functions and e-Payables processes.
    • Healthcare Industry Experience: Prior AP experience within a healthcare facility or provider setting strongly preferred.
    • Systems Experience: Hands-on experience with Infor/Lawson (required) and document imaging workflow systems (preferred).
  • Key Technical & Professional Skills:
    • Advanced Excel Proficiency: Strong skills in formulas (including VLOOKUP, XLOOKUP), Pivot Tables, and financial data analysis.
    • In-depth understanding of accounting principles, vendor terms, and supply chain workflows.
    • High accuracy and speed in data entry and 10-key numeric input.
    • Exceptional attention to detail, organization, problem-solving, and written/verbal communication skills.

Posted Salary Range
USD $72,000.00 - USD $77,000.00 /Yr.
This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate's qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

What Catholic Health employees say

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About Catholic Health

Sourced by ZipRecruiter

Formed in 1998 under four religious sponsors, Catholic Health in Buffalo, NY is a non-profit healthcare system that provides care to Western New Yorkers across a network of hospitals, nursing homes, home care agencies, physician practices, and other community based ministries. Today, the system has two religious sponsors, the Diocese of Buffalo and the Franciscan Sisters of St. Joseph, who carried on its Mission across the Buffalo-Niagara region. Our mission sets us apart. It's the human side of healthcare – the touch, smile or comforting word that can help make your healthcare experience better. It's treating all people with respect and dignity, and providing comfort in times of greatest need. Catholic Health is making the largest investment in its history, dedicating more than $100 million in state-of-the- art technology that will connect our hospitals, home care, long-term care, clinician offices, health centers and ancillary services with patients throughout the area. This transformational investment marks a major milestone for our healing ministry, which dates back more than 165 years.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Buffalo, NY, US

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