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Disbursements Coordinator Jobs (NOW HIRING)

Citadel

Disbursements Coordinator

Charleston, SC · On-site

$50K - $60K/yr

Disbursements Coordinator Apply now Job no: 496896 Work type: Full Time Permanent - Staff Location: Charleston Categories: Finance and Business Salary: $50,000 - $60,000 Payscale: Band 4 Job ...

Adecco

Escrow Assistant

Warrenville, IL

$18.40/hr

Adecco is assisting a local client recruiting for Escrow Assistant / Construction Loan Disbursement Coordinator opportunities in Warrenville, IL. This is an excellent opportunity to join a winning ...

Adecco

Escrow Assistant

Warrenville, IL

$18.40/hr

Adecco is assisting a local client recruiting for Escrow Assistant / Construction Loan Disbursement Coordinator opportunities in Warrenville, IL. This is an excellent opportunity to join a winning ...

Adecco

Escrow Assistant

Warrenville, IL

$18.40/hr

Adecco is assisting a local client recruiting for Escrow Assistant / Construction Loan Disbursement Coordinator opportunities in Warrenville, IL. This is an excellent opportunity to join a winning ...

The Jeffcoat Firm

Disbursement Assistant

Columbia, SC · On-site

$18 - $20/hr

This entry-level role reports to the Disbursement Manager and works closely with Disbursement Coordinators to reduce administrative bottlenecks and improve turnaround times. What you'll be doing:

The Jeffcoat Firm

Disbursement Assistant

Columbia, SC · On-site

$18 - $20/hr

This entry-level role reports to the Disbursement Manager and works closely with Disbursement Coordinators to reduce administrative bottlenecks and improve turnaround times. What you'll be doing:

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Disbursements Coordinator information

What is a disbursements coordinator?

Disbursements Coordinators are professionals responsible for managing and processing outgoing payments for an organization. They ensure that vendors, employees, and other parties receive accurate and timely payments by verifying invoices, preparing payment batches, and maintaining financial records. They often work closely with accounts payable teams to reconcile discrepancies and comply with company policies and regulatory requirements. Their role is crucial in maintaining the financial health and credibility of the organization.

What is the difference between Disbursements Coordinator vs Accounts Payable Clerk?

AspectDisbursements CoordinatorAccounts Payable Clerk
Primary RoleManages and processes disbursements, ensuring accurate and timely paymentsProcesses vendor invoices and manages accounts payable records
CredentialsTypically requires accounting or finance experience, sometimes certifications like CPA or CPA-eligibleRequires basic accounting knowledge, often an associate degree or relevant experience
Work EnvironmentFinance or accounting department, often in corporate or nonprofit settingsFinance or accounting department, in similar settings
Industry UsageCommon in finance, nonprofit, government, and corporate sectorsWidely used across industries with finance departments

The Disbursements Coordinator focuses on managing and executing disbursements, while the Accounts Payable Clerk handles invoice processing and vendor payments. Both roles are essential in finance departments but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a disbursements coordinator, and why are they important?

To thrive as a Disbursements Coordinator, you typically need strong accounting knowledge, attention to detail, and a relevant degree or equivalent experience in finance or business administration. Familiarity with financial software such as SAP, Oracle, or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent organizational skills, reliability, and clear communication are crucial soft skills for managing payments and collaborating with vendors and internal teams. These abilities ensure accurate, timely disbursements and maintain the organization's financial integrity and vendor relationships.

What are some common challenges faced by disbursements coordinators and how can they be managed?

Disbursements Coordinators often manage large volumes of payments, requiring strict attention to detail and adherence to company policies and regulatory requirements. A common challenge is balancing timely processing with thorough verification to prevent errors or fraud. Effective organization, strong communication with other departments, and regular training on compliance procedures can help manage these challenges. Utilizing up-to-date financial software and maintaining clear documentation also contribute to smoother operations and accuracy.
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Disbursements Coordinator jobs near you
Infographic showing various Disbursements Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Disbursements Coordinator

The Citadel, The Military College of South Carolina

Charleston, SC

$50K - $60K/yr

Full-time

Posted 25 days ago

Job description

Disbursements Coordinator

Apply now Job no: 496896
Work type: Full Time Permanent - Staff
Location: Charleston
Categories: Finance and Business
Salary: $50,000 - $60,000
Payscale: Band 4

Job Responsibilities:

The Citadel, The Military College of South Carolina is seeking a Disbursement Coordinator for the Financial Services Department. Under the supervision of the Disbursements Manager, this position is responsible for administration and oversight of the Chrome River expense management system, including travel authorizations, travel reimbursements, direct pay invoices (including reimbursements), and the purchasing card module.

This role serves as the institutional subject matter expert for Chrome River and ensures compliance with state disbursement regulations and institutional policies. In addition, this role will be responsible for the following:

  • Responsible for user access management with Chrome River; workflow configuration, routing updates, and system enhancements.
  • Wil monitor system queues to ensure timely movement of expense reports, pre-approvals, direct pay requests, and reimbursements. Evaluates new system features and recommends process improvements to strengthen controls and efficiency.
  • Reviews and processes travel authorizations, travel reimbursements, direct pay invoices, and reimbursement requests submitted through Chrome River.
  • Ensures compliance with state travel regulations, institutional policies, and sales and use tax requirements. Communicates with departments to resolve discrepancies and obtain required documentation.
  • Administers the Chrome River P-Card module; including transaction review and compliance monitoring. Ensures appropriate documentation, coding accuracy, and adherence to institutional guidelines.
  • Coordinates with Procurement on compliance issues and escalations as needed.
  • Provides training and guidance to campus users on Chrome River processes and disbursement policies.
  • Develops reference materials and serves as primary point of contact for system-related inquiries and troubleshooting.
  • Provides backup support for non-Chrome River disbursement functions as needed, including assistance with payment processing, check and ACH support tasks, and general accounts payable activities to ensure continuity of operations during peak periods or staff absences.

Minimum Qualifications

A high school diploma and professional experience in accounting and accounts payable.  Knowledge of accounting practices, principles, theories, and terminology. Knowledge of state government and fiscal accounting processes. Knowledge of accounts payable processes and related state and federal regulations. Excellent customer service skills required.

Preferred Qualifications

  • Experience administering Chrome River or comparable travel and expense management software preferred.
  • Experience with purchasing card administration and compliance monitoring preferred.
  • Experience reviewing sales and use tax on expense transactions preferred.
  • Higher education or governmental accounting experience preferred.
  • Ellucian Banner or comparable ERP system experience preferred.

Advertised: Jul 15 2026 Eastern Daylight Time
Applications close:

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