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Digital Records Management Jobs (NOW HIRING)

Opensity Solutions

Records Associate

Washington, DC

$28/hr

Manage both physical and digital records storage, ensuring organization, security, and accessibility. * Safeguard sensitive and confidential records by following established security protocols ...

K2services

Records Associate

Washington, DC

$28/hr

Manage both physical and digital records storage, ensuring organization, security, and accessibility. * Safeguard sensitive and confidential records by following established security protocols ...

asrcfh

Records Management Specialist

Boston, MA

Experience with information technology as it relates to records, data centers, and digitization ... manage multiple on-going projects * Permanent Residency or US Citizenship is required for the ...

Metrea

Aircraft Records Specialist

Temecula, CA

Experience implementing paperless or digital records management systems Benefits * Comprehensive medical plan options * HSA/FSA accounts * Dental and vision coverage * 6% employer 401(k) match

QualX

Records Management Custodian

Arlington, VA

Job Title Records Management Custodian Location Arlington, VA 22202 US (Primary) Category ... Perform or supervise scanning and digitization of agency documents; maintain quality control on all ...

State of Montana

Records Assistant

Helena, MT · On-site

$15.25 - $20/hr

The Records Assistant assists in responding to records management and information requests for the ... digitization Operate office machines, such as photocopiers and scanners, facsimile machines, and ...

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How much do digital records management jobs pay per year?

As of Jun 7, 2026, the average yearly pay for digital records management in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What is a Digital Records Management job?

A Digital Records Management job involves organizing, storing, securing, and maintaining digital records for an organization. Professionals in this role ensure compliance with legal and regulatory standards, manage data retention policies, and oversee digital archiving systems. They also implement digital workflows, protect sensitive information, and facilitate easy retrieval of documents. This job requires knowledge of data management software, cybersecurity best practices, and industry-specific compliance requirements.

What are the key skills and qualifications needed to thrive in the Digital Records Management position, and why are they important?

To thrive in Digital Records Management, you need strong organizational skills, attention to detail, and a solid understanding of information governance principles, often supported by a relevant degree or certification. Experience using records management software such as Microsoft SharePoint, OpenText, or Laserfiche, as well as certifications like Certified Records Manager (CRM), are highly valued. Excellent communication, critical thinking, and problem-solving skills help you stand out in collaborating across departments and ensuring compliance. These skills are essential for maintaining data integrity, ensuring regulatory compliance, and enabling efficient information retrieval in a digital environment.

What are typical daily responsibilities for someone in Digital Records Management?

In a Digital Records Management role, your daily tasks often include organizing, classifying, and indexing digital files, ensuring adherence to retention schedules, and maintaining data privacy standards. You may also be responsible for digitizing physical records, troubleshooting issues with document management systems, and providing training or support to staff on best practices. Regular collaboration with IT, legal, and compliance teams is common to ensure records are managed according to regulatory guidelines. Staying updated on evolving policies and technology trends is also an important part of the role.

More about Digital Records Management jobs
What cities are hiring for Digital Records Management jobs? Cities with the most Digital Records Management job openings:
What states have the most Digital Records Management jobs? States with the most job openings for Digital Records Management jobs include:
What job categories do people searching Digital Records Management jobs look for? The top searched job categories for Digital Records Management jobs are:
Digital Records Management jobs near you
Infographic showing various Digital Records Management job openings in the United States as of May 2026, with employment types broken down into 64% Full Time, 27% Part Time, and 9% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Records Specialist

Opensity Solutions

Los Angeles, CA

$22/hr

Other

Posted 14 days ago

Job description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
We are seeking a detail-oriented and highly organized Records Specialist to support records management operations in a professional office environment in Los Angeles. This role is responsible for maintaining accurate records systems, ensuring compliance with retention policies, and supporting teams with timely record retrieval and organization.
Key Responsibilities
Records Management Oversight

  • Support the implementation and maintenance of records management policies and procedures to ensure consistent practices across the organization.
  • Monitor records management systems to ensure accuracy, functionality, and continuous improvement.
  • Stay informed on industry best practices and emerging technologies to enhance records management processes.
Records Classification & Indexing
  • Maintain a structured classification and indexing system to ensure records are organized and easily accessible.
  • Apply standardized procedures to categorize records accurately and consistently.
  • Ensure records are properly labeled and metadata is captured to support efficient search and retrieval.
Records Storage & Retrieval
  • Manage both physical and digital records storage, ensuring organization, security, and accessibility.
  • Safeguard sensitive and confidential records by following established security protocols.
  • Assist staff with locating and retrieving records in a timely and efficient manner.
Compliance & Regulatory Standards
  • Ensure adherence to data protection, privacy, and records retention policies.
  • Follow established records retention and disposal schedules to maintain compliance with regulatory requirements.
  • Support legal and compliance teams with records-related requests as needed.
Quality Control & Auditing
  • Conduct regular reviews and audits of records to ensure accuracy, completeness, and compliance.
  • Identify discrepancies and implement corrective actions to maintain data integrity.
  • Maintain a high standard of accuracy and attention to detail in all records processes.
Training & Development
  • Participate in ongoing training programs, including the use of internal learning platforms, to stay current on records management procedures and tools.
Qualifications
  • Previous experience in records management preferred
  • Strong organizational and document management skills
  • High level of attention to detail and accuracy
  • Ability to manage confidential information with professionalism
  • Strong communication and teamwork skills
  • Ability to lift or move 40 lbs. or greater
  • Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
  • Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is $22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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