Development Administrative Assistant Jobs in Racine, WI

Description This position requires significant interactions with internal and external stakeholders such as MATC Traffic Safety Department administrative staff, part time instructors & other college departments along with state and local government program administrators, including Wisconsin Department of Transportation (WDOT) and Division of Motor Vehicles (DMV), Southeastern Wisconsin Alcohol and Other Drug Abuse Assessment Agencies. Treats all student, employee, and stakeholder information in a confidential and respectful manner. The Administrative Assistant I, provides essential support by managing front desk operations, greeting visitors, answering phone calls, and performing a variety of clerical and administrative duties to support the department.

This includes managing schedules, handling communication, organizing documents, and assisting with day-to-day office operations. The role involves data entry, maintaining filing systems, and coordinating meetings, all while ensuring smooth workflow and efficient office management. The Administrative Assistant I plays a key role in supporting the team's needs, ensuring a productive and organized work environment.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow.

Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu

Characteristic Duties and Responsibilities Reception and Customer Service: Performs front desk operations, greets and assists visitors in a professional and courteous manner providing exemplary customer service, answers and directs incoming calls, takes messages, and ensures timely follow-up, and monitors and manages office deliveries and mail distribution. Administrative Support: Provides general administrative support to department by managing all filing and maintaining the filing system. Completes data entry, photocopying, and assists in the preparation of documents, reports, and correspondence as needed.

Schedules appointments, meetings, and conference room reservations. Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed. Maintains Office and Supplies: Ensures the office is kept clean, organized, and functional at all times.

Performs inventory of office supplies and requests/orders additional supplies as needed. Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.

Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators. Continuous Learning & Professional Development: Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives. Qualifications Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures. MINIMUM QUALIFICATIONS Required Education & Experience: High school diploma or equivalent and a minimum of six (6) months of office experience, preferably in a field related to the transportation industry.

Selected candidate must be able to pass WDOT (WI Department of Transportation) and DMV (Department of Motor Vehicles) standard screenings. Specialty Skills for this Position: This position requires significant interactions with internal and external stakeholders such as MATC Traffic Safety Department administrative staff, part time instructors & other college departments along with state and local government program administrators, including Wisconsin Department of Transportation (WDOT) and Division of Motor Vehicles (DMV), Southeastern Wisconsin Alcohol and Other Drug Abuse Assessment Agencies. Treats all student, employee, and stakeholder information in a confidential and respectful manner.

Competencies: Proven ability to create and maintain a positive work environment, manage multiple tasks effectively, adapt to change, and demonstrate exceptional attention to detail. Demonstrates innovation, optimizes work processes, ensures accountability, collaborates effectively, communicates clearly, and fosters interpersonal savvy while instilling trust. Maintains a strong customer focus, values differences, is action-oriented, pursues self-development, and shows compassion.

KNOWLEDGE, SKILLS, & ABILITIES Excellent communication and interpersonal skills, with emphasis on strong organizational skills. Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions. Ability to communicate effectively through both oral and written means.

Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public. Ability to convey an image of professionalism and dedication in work related activities. Ability to work with culturally diverse student and employee populations and promote a positive work environment.

Proficiency in the use of computers and software specific to position, including Google Suite software. Ability to work successfully with minimal supervision as an individual and team contributor. Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Supplemental Information Start: This position supports the Community Education Division with a start date as soon as possible. Hours: This is a part-time, 100% on-site position (19 hours per week) year round. This position will be based out of the Milwaukee Downtown location working approximately four hours a day/five days a week during normal business hours (i.e

between the hours of 8am - 4:30 pm). Employees will conduct all work hours in the State of Wisconsin, performing work outside the state is strictly prohibited. Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed. Please follow these steps.

1. Complete the Employment Application in its Entirety You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

2. Attach All Required Documents (At Time of Application) Cover Letter Resume - up-to-day Note: submission of a resume does NOT meet/substitute the requirement for a thoroughly completed application. Interviews: Selected qualified candidates will initially be invited to virtually interview for this position and will be notified.

Along with the standard criminal background check complete for MATC; candidates must also be able to pass DOT (Department of Transportation) and Wisconsin DMV (Department of Motor Vehicles) standard screening. EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities.

If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu.