Development Administrative Assistant Jobs in Madison, WI

Our Need: A person who is proactive, resourceful, collaborative, and does not run from a challenge. The kind of person who believes there is always a way if we all work together. The ideal candidate is professional and diplomatic in dealing with internal and external contacts, organized and can balance multiple projects and priorities at the same time, and maintains a positive work atmosphere.

The Administrative Assistant reports to the Director of Talent Development and primarily supports Training Specialists. This position supports the Talent Development and Training team by coordinating training sessions, managing enrollment and attendance records, maintaining training documents and resources, supporting presenters, updating SharePoint content, coordinating external learning opportunities, and handling meeting logistics and other administrative and HR support as needed.

• Schedule and coordinate training classes as assigned
• Manage enrollment, registration, and attendance records for all internal and external training sessions
• Prepare training materials (packets, sign-ins, name badges, tent cards, certificates, etc.)
• Assist internal trainers and presenters on updating their content
• Coordinate technology setup for in-person, virtual or hybrid training sessions (Teams links, AV checks, room equipment)
• Distribute training surveys and compile results to evaluate content
• Track professional development hours for certifications or licenses
• Keep materials on the training library up to date and add in new materials as needed
• Maintain and update the SharePoint site with current documents and resources
• Assist in conducting research on best practices or training solutions when new programs are being explored (growth opportunity)
• Coordinate external training opportunities including budget tracking, registration, and course follow up
• Update content in the company guide as directed
• Schedule, prepare, and distribute meeting agendas and minutes
• Perform additional duties as assigned

• High school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience.
• Must be customer service focused and have excellent communication and interpersonal skills
• Ideal candidate is organized, detail oriented, able to multi-task, has excellent time management skills and works well under pressure and/or deadlines
• Proficiency in Microsoft Office programs
• Good organizational and record keeping abilities
• Grammar and writing skills are essential

Our Mission: To identify, hire, train, and retain the best people to serve our customers.

We specialize in the “Tough Jobs” no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5th generation family-owned construction management firm, founded in 1892. Today, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.

JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.

JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.