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Development Administrative Assistant Jobs in Madison, WI

Lamar

Administrative Specialist

Janesville, WI · On-site

$20/hr

Ongoing professional development and internal leadership programs to maximize your career potential ... Provide administrative assistant support, including filing, typing, ordering office supplies, and ...

Robert Half

Learning Success Coordinator

Madison, WI · On-site

$50K - $55K/yr

Robert Half's Madison team is seeking a highly organized and proactive Administrative Assistant to support the Professional Development department for a non-profit organization located on the east ...

Kunes RV

Receptionist

Lake Mills, WI · On-site

$16 - $18/hr

Prior receptionist, front desk, administrative assistant, or dealership experience is a plus but ... Ongoing Training and Professional Development * Career Advancement Opportunities Throughout Kunes ...

New

St Coletta of Wisconsin

Fleet Assistant

Jefferson, WI · On-site

$16 - $21/hr

... developmental and other challenges to achieve their highest quality of life, personal growth and ... Summary: Assist in maintaining our fleet of vehicles to ensure they are safe, reliable, and ...

St Coletta of Wisconsin, Inc

Fleet Assistant

Jefferson, WI · On-site

$16 - $21/hr

... developmental and other challenges to achieve their highest quality of life, personal growth and ... Summary: Assist in maintaining our fleet of vehicles to ensure they are safe, reliable, and ...

St Coletta of Wisconsin Inc

Fleet Assistant

Jefferson, WI

$16 - $21/hr

... developmental and other challenges to achieve their highest quality of life, personal growth and ... Summary: Assist in maintaining our fleet of vehicles to ensure they are safe, reliable, and ...

Wisconsin

Administrative Affairs Manager

Madison, WI

$80K/yr

The Administrative Affairs Manager serves as a key operational lead within the UW Carbone Cancer ... May assist in the development and monitoring of the unit or program budget and approve unit ...

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All JobsDevelopment Administrative JobsDevelopment Administrative Assistant JobsDevelopment Administrative Assistant Jobs in Madison, WI

Development Administrative Assistant information

See Madison, WI salary details

$11

$21

$31

How much do development administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for development administrative assistant in Madison, WI is $21.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $23.51 per hour, depending on experience, location, and employer.

What is the difference between Development Administrative Assistant vs Fundraising Coordinator?

Development Administrative AssistantFundraising Coordinator
Handles administrative tasks like scheduling, data entry, and correspondence for development teamsPlans and executes fundraising campaigns, manages donor relations, and organizes events
Requires administrative skills, familiarity with CRM systems, and basic fundraising knowledgeRequires fundraising experience, communication skills, and knowledge of donor engagement
Typically works in nonprofit or educational organizations in a support roleWorks in nonprofit, charity, or educational sectors focusing on fundraising efforts

The Development Administrative Assistant primarily provides administrative support within development teams, while the Fundraising Coordinator actively manages fundraising initiatives and donor relations. Both roles often collaborate but differ in focus: one supports operations, the other drives revenue through fundraising activities.

What does a development administrative assistant do?

As a Development Administrative Assistant in a nonprofit, your daily tasks often include managing donor databases, preparing acknowledgment letters, scheduling meetings for the development team, and assisting with fundraising events. You may also help coordinate communications between donors and staff, process donations, and generate reports for leadership. Strong organizational skills and attention to detail are essential, as you'll be supporting multiple projects and collaborating closely with fundraisers and other departments.

What are the key skills and qualifications needed to thrive as a development administrative assistant?

To thrive as a Development Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate's or bachelor's degree. Familiarity with donor management software (like Raiser's Edge), Microsoft Office Suite, and basic bookkeeping systems is typically required. Exceptional communication, multitasking abilities, and a proactive approach help you excel in supporting fundraising and development teams. These skills ensure efficient operations, accurate record-keeping, and effective donor relations, which are vital for achieving fundraising goals.

What is a development administrative assistant?

Development Administrative Assistants are support professionals who help fundraising and development teams in nonprofit organizations, educational institutions, or similar settings. They handle administrative tasks such as managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and maintaining records. Their work ensures that development operations run smoothly and that the organization can effectively build relationships with donors and supporters. These assistants often interact with staff, donors, and volunteers, making strong organizational and communication skills essential for the role.
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What job categories do people searching Development Administrative Assistant jobs in Madison, WI look for? The top searched job categories for Development Administrative Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Development Administrative Assistant jobs? Cities near Madison, WI with the most Development Administrative Assistant job openings:
Development Administrative Assistant jobs near you
Infographic showing various Development Administrative Assistant job openings in Madison, WI as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 5% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $44,102 per year, or $21.2 per hour.

Administrative Assistant (Disability Program) - Madison, WI (On-site)

Gainwell Technologies

Madison, WI • On-site

$29K - $41K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 12 days ago

Gainwell Technologies rating

7.8

Company rating: 7.8 out of 10

Based on 80 frontline employees who took The Breakroom Quiz

136th of 242 rated software companies

Job description

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You'll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development. 

Summary

Gainwell Technologies is seeking detail-oriented and customer-focused professionals to support Disability Determination Bureau (DDB) programs. As a Disability Program Administrative Assistant, you will play a vital role in supporting disability claim processing by communicating with claimants, healthcare providers, employers, and other stakeholders while maintaining accurate electronic documentation and ensuring timely case progression.

Your role in our mission
  • Communicate with claimants, healthcare providers, employers, attorneys, and other stakeholders to obtain information needed to support disability claims.
  • Maintain accurate electronic documentation, case notes, and claim files while ensuring confidentiality and data integrity.
  • Review, process, and organize medical records and supporting documentation to facilitate timely claim processing.
  • Research discrepancies, resolve documentation issues, and follow established procedures to ensure compliance with program requirements.
  • Collaborate with supervisors and team members to support operational goals, customer service excellence, and continuous process improvement.
What we're looking for
  • High school diploma or equivalent with two (2) or more years of administrative support, customer service, healthcare support, insurance, claims processing, or call center experience.
  • Experience working in a high-volume telephone environment with strong verbal and written communication skills.
  • Strong organizational skills, attention to detail, and the ability to accurately document information while maintaining confidentiality.
  • Proficiency with Microsoft Office applications and the ability to quickly learn new systems and technology.
  • Experience supporting healthcare, disability services, medical records, claims processing, government programs, or other regulated environments is preferred.
What you should expect in this role
  • Work on-site five days per week while supporting disability determination programs that help individuals access important services.
  • Spend a significant portion of your day communicating with claimants, healthcare providers, employers, and other business partners by telephone.
  • Manage electronic documentation, medical records, and case information while maintaining high standards of accuracy and confidentiality.
  • Receive comprehensive training, ongoing support, and opportunities for professional growth.
  • Join a collaborative team committed to delivering exceptional customer service and improving health outcomes for the communities we serve.

The deadline to submit applications for this posting is 8/14/2026.

#LI-ONSITE

#LI-JT1

The pay range for this position is $29,100 - $41,600 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You'll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You'll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines "wages" and "wage rates" to include "all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits.

What Gainwell Technologies employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Gainwell Technologies

Sourced by ZipRecruiter

With Health and Cost outcomes that pierce Inequities and Impact Economies, the success of our Nation’s Federal Medicaid program is inextricably tied to the Prosperity of Communities, States and the Nation as a whole. We think that deserves Respect and a Commitment from Innovators who can help those who operate within and around health and human services evolve to meet their goals. At Gainwell, that’s our Sole focus. Built across more than Five Decades, Gainwell has intentionally seized opportunities to advance its digitally enabled services to meet Agencies, Health plans and MCOs where they are on their modernization journeys and propel them into the future of Healthcare. Equally important to our Expanding Technologies and Results. We bring ideas that bring policies to life.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Irving, TX, US

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