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Development Administrative Assistant Jobs in Racine, WI

Vail Resorts

Administrative Assistant Specialist

Wilmot, WI · On-site

$22.87 - $28.59/hr

Administrative Assistant Specialist Create Your Experience of a Lifetime! Come work and play in the ... development experience, and wellness benefits to fuel your success. Candidates for year-round ...

Vail Resorts

Administrative Assistant Specialist

Wilmot, WI · On-site

$22.87 - $28.59/hr

Excellent training and professional development * Referral Program Full Time roles are eligible for ... School Administrative Specialists are organized team players ready to assist with any of our ...

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All JobsDevelopment Administrative JobsDevelopment Administrative Assistant JobsDevelopment Administrative Assistant Jobs in Racine, WI

Development Administrative Assistant information

See Racine, WI salary details

$11

$19

$29

How much do development administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for development administrative assistant in Racine, WI is $19.73, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.88 per hour, depending on experience, location, and employer.

What is the difference between Development Administrative Assistant vs Fundraising Coordinator?

Development Administrative AssistantFundraising Coordinator
Handles administrative tasks like scheduling, data entry, and correspondence for development teamsPlans and executes fundraising campaigns, manages donor relations, and organizes events
Requires administrative skills, familiarity with CRM systems, and basic fundraising knowledgeRequires fundraising experience, communication skills, and knowledge of donor engagement
Typically works in nonprofit or educational organizations in a support roleWorks in nonprofit, charity, or educational sectors focusing on fundraising efforts

The Development Administrative Assistant primarily provides administrative support within development teams, while the Fundraising Coordinator actively manages fundraising initiatives and donor relations. Both roles often collaborate but differ in focus: one supports operations, the other drives revenue through fundraising activities.

What does a development administrative assistant do?

As a Development Administrative Assistant in a nonprofit, your daily tasks often include managing donor databases, preparing acknowledgment letters, scheduling meetings for the development team, and assisting with fundraising events. You may also help coordinate communications between donors and staff, process donations, and generate reports for leadership. Strong organizational skills and attention to detail are essential, as you'll be supporting multiple projects and collaborating closely with fundraisers and other departments.

What are the key skills and qualifications needed to thrive as a development administrative assistant?

To thrive as a Development Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate's or bachelor's degree. Familiarity with donor management software (like Raiser's Edge), Microsoft Office Suite, and basic bookkeeping systems is typically required. Exceptional communication, multitasking abilities, and a proactive approach help you excel in supporting fundraising and development teams. These skills ensure efficient operations, accurate record-keeping, and effective donor relations, which are vital for achieving fundraising goals.

What is a development administrative assistant?

Development Administrative Assistants are support professionals who help fundraising and development teams in nonprofit organizations, educational institutions, or similar settings. They handle administrative tasks such as managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and maintaining records. Their work ensures that development operations run smoothly and that the organization can effectively build relationships with donors and supporters. These assistants often interact with staff, donors, and volunteers, making strong organizational and communication skills essential for the role.
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Development Administrative Assistant jobs near you
Infographic showing various Development Administrative Assistant job openings in Racine, WI as of June 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $41,040 per year, or $19.7 per hour.

Bilingual Administrative Assistant

UNITED COMMUNITY CENTER

Milwaukee, WI • On-site

$17.25 - $21.75/hr

Full-time

Posted 10 days ago

Job description

The Bilingual Administrative Assistant plays a vital role in ensuring smooth daily operations within the school office while also providing specialized administrative and translation support to the Special Education and Pupil Services Department. This position serves as a welcoming and reliable point of contact for students, families, and staff, promoting strong communication and culturally responsive service for our bilingual community. The ideal candidate is highly organized, attentive to detail, and demonstrates discretion when handling sensitive and confidential student information. Must be adept at managing administrative tasks, coordinating schedules, and facilitating communication between school and agency leaders and departments. This role requires a proactive individual with exceptional attention to detail, excellent organizational skills, strong technology and digital skills, effective communication skills in both English and Spanish, and the ability to handle confidential and sensitive information with discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
School Office Support:
  • Serve as the first point of contact for families, students, and visitors in a professional, friendly, and service-oriented manner.
  • Answer phones, respond to inquiries, and route calls or messages appropriately.
  • Manage attendance, student records, and general office correspondence in accordance with school procedures and state reporting requirements.
  • Support staff with school-wide communications, scheduling, and logistics for meetings, events, and family engagement activities.
  • Maintain filing systems (electronic and paper) for student and staff documents, ensuring compliance with FERPA and confidentiality protocols.
  • Assist in preparing letters, memos, and other school communications in both English and Spanish.

Pupil Services & Special Education Support
Provide administrative and clerical support to the Special Education and Pupil Services team, including scheduling meetings (IEPs, evaluations, and parent conferences), managing calendars, and preparing documentation.
  • Translate and/or interpret during meetings, conferences, and communications between families and staff to ensure clear understanding and accessibility for Spanish-speaking families.
  • Assist with the preparation, distribution, and tracking of special education documents and compliance reports.
  • Support the collection, organization, and submission of data required for state reporting and audits related to pupil services.
  • Coordinate with case managers, school psychologists, counselors, and other specialists to ensure accurate documentation and timely communication with families.
  • Maintain confidentiality of all student records and sensitive information related to special education and student services.
Collaboration and Communication
  • Work collaboratively with the front office team to ensure a welcoming, organized, and efficient office environment.
  • Build strong, positive relationships with students, families, and staff that reflect the mission and values of UCC Schools.
  • Translate school newsletters, forms, and notices to support consistent and equitable communication with families.
  • Participate in staff meetings, training, and professional development as needed.
  • Calendar Management: Efficiently manage the CAO's calendar, scheduling appointments, meetings, and conferences, while accommodating bilingual requirements as needed.
  • Communication: Serve as the primary point of contact for internal and external communications, including screening calls and managing emails in both English and Spanish. Screen and prioritize incoming communications (emails, phone calls, mail) and respond or redirect as needed.
  • Documentation: Prepare edit correspondences, school newsletters, parent and staff notifications, reports, presentations, and other documents as needed. Maintain documents, reports, and presentations on behalf of the CAO, ensuring accuracy and professionalism in both languages.
  • Meeting Coordination: Arrange and coordinate meetings, including scheduling, preparing agendas, and organizing necessary materials, providing bilingual support as required.
  • Financial Records and Budget Management: Manage and organize financial records and budget documentation for the academic department, ensuring accuracy and compliance with institutional policies and procedures, with bilingual proficiency.
  • Information Management: Organize and maintain files, records, and databases, ensuring easy access and confidentiality in both English and Spanish.
  • Data Analysis and Organization: Understanding of how to utilize database systems to export data, and manipulate data within spreadsheets (Excel and Google Sheets) to provide advanced analysis of school metrics. Understanding of how to collect, analyze, and interpret data related to student performance, attendance, behavior, and other school metrics.
  • Travel Arrangements: Coordinate travel arrangements for the CAO, including booking flights, accommodations, and transportation, with bilingual proficiency in communication.
  • Administrative Support: Provide general administrative support, such as filing, copying, and data entry, to ensure efficient operation of the academic office, including bilingual tasks.
  • Information Management: Organize and maintain files, records, and databases, ensuring easy access and confidentiality in both English and Spanish.
  • Event Planning: Assist in planning and coordinating academic events, workshops, trainings, and conferences as required, offering bilingual assistance where necessary.
  • Collaboration: Collaborate with other administrative assistants and academic staff to ensure seamless operations and communication within the department, bridging language barriers as needed.
  • Special Projects: Undertake special projects and assignments as delegated by the CAO, demonstrating flexibility and initiative, with bilingual capabilities.
  • Translation: When needed, provide both verbal and written translations of communications between English and Spanish.

ADDITIONAL RESPONSIBILITIES:
  • Manages information flow in a timely and accurate manner. Quickly understands needs and requests and directs inquiries and requests for support to the correct leader as warranted by priority and leader areas of expertise
  • Shares information and updates with others, while ensuring clear, concise, and professional communication through reports, documentation, written and other communications.
  • Responsible for written and verbal communications through letters, memos, and phone calls. Including screening calls, message taking, and setting up appointments.
  • Support staff with committees as needed to achieve objectives, including, but not limited to, development of reports, agendas, minutes, timelines, action plans, correspondence, and other presentation materials, as needed
  • Maintain an organized and friendly digital and physical filing system that is organized and categorized appropriately.

Performs other duties and responsibilities as assigned by their supervisor.
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Bilingual Skills: Fluency in both English and Spanish, with excellent written and verbal communication skills in both languages.
  • Organizational Skills: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Attention to Detail: Exceptional attention to detail and accuracy in all tasks, with a commitment to maintaining confidentiality.
  • Technical Skills: Proficiency in all Google Applications and programs, as well as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to learn new programs when required.
  • Data Management Skills: Understanding of spreadsheets, data collection, and basic data analysis working with databases or data
  • Adaptability: Ability to adapt to changing priorities and work effectively under pressure.
  • Knowledge and familiarity with using Skyward Student Information System
  • Team Player: Strong interpersonal skills and the ability to work collaboratively as part of a team.
  • Discretion: Demonstrated ability to handle sensitive information with discretion and confidentiality.
  • Initiative: Proactive approach to problem-solving and the ability to take initiative when necessary.
  • Demonstrates the ability to multitask and prioritize work.
  • Demonstrates the ability to work as a team as well as independently.
  • Demonstrates respect towards the students, parents, and coworkers.
  • Demonstrate the ability to listen to others and remain receptive to new ideas.
  • Demonstrate the ability to address criticism in an appropriate manner and develop constructive outcomes.
  • Demonstrate sustained effort and enthusiasm in the quality and quantity of work.
  • Demonstrate the ability to establish and maintain positive, effective working relationships with staff, students, and the community.
  • Demonstrate effective time management, organizational skills, and prioritization of work to meet the needs of the users.
  • Demonstrate the ability to follow and communicate effectively, both orally and in writing.
  • Demonstrate initiative, flexibility, and the ability to work independently.
  • Demonstrate excellent human relations and interpersonal skills.
  • Demonstrate a positive and enthusiastic attitude and disposition towards students, parents, staff, leaders, and community stakeholders.

  • Education: High school diploma or equivalent; associate degree or higher preferred.
  • Experience: Minimum of 2 years of administrative or office support experience, preferably in an educational or nonprofit setting.
  • Full professional fluency in English and Spanish (both written and verbal).
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Excellent interpersonal and communication skills with a customer-service mindset.
  • Ability to handle confidential and sensitive information with discretion and professionalism.
  • Strong time-management skills and the ability to multitask in a fast-paced environment.
  • The candidate should be able to work independently with little direct supervision, work as part of a team, accept responsibilities, and be self-motivated.
  • Must display effective multi-tasking and time management skills.
  • Familiarity with IDEA, Section 504, and special education compliance requirements.
  • Experience with student information and special education data systems (e.g., Skyward, Go IDEA, WISEdata).

Preferred:
  • Familiarity with special education documentation, compliance requirements, and processes.
  • Prior experience in a bilingual or multicultural school environment.
  • Experience working with student information systems (such as Skyward or similar)

WORKING CONDITIONS:
  • Work is generally performed in a school/office environment with regular interaction with students, staff, and families, both inside the school campus environment, as well as occasionally outdoors (recess, field trips, dismissal, etc.). The role requires flexibility, cultural sensitivity, and a positive, team-oriented attitude.
  • Must be able to manage multiple tasks in a dynamic, fast-paced educational setting.
  • Work schedule generally follows the school calendar and may include morning arrival and/or after-school responsibilities (e.g., meetings, family nights, or other school events).
  • Noise level in the work environment is moderate to occasionally loud (examples: classroom with children, lunchroom with several classes, recess at playground with several classes of students playing, loud voices during classroom play or during recess, working with computers and printers, light to moderate traffic, and human voices)
  • It's a school office environment; occasional going up and down stairs and walking; reasonable accommodations may be made to help perform essential functions
  • UCC provides reasonable accommodation to qualified individuals with disabilities.

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